The Best Resource Management Software to Streamline Your Workflow

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If you’re like most business owners, you probably feel overwhelmed by the amount of work that needs to be done on a daily basis. Juggling multiple projects and tasks can be difficult, especially if you don’t have the right tools to help you manage your time and resources effectively. 

In this blog post, we will discuss some of the best resource management software programs available on the market today. These programs can help streamline your workflow and make it easier for you to get things done. Keep reading!

What Is Resource Management Software and Why Do You Need It?

A resource management software is a type of program that helps you manage your time and resources more effectively. It can make it easier for you to get things done and streamline your workflow. If you’re looking for a way to improve your productivity, then resource management software may be the answer.

The Benefits of Using Resource Management Software

There are many benefits of using resource management software, including:

Increased Productivity 

Resource management software can help you get more things done in less time. By streamlining your workflow and making it easier to manage your time and resources, you’ll be able to increase your productivity and get more done.

Improved 0rganization

Resource management software programs can help you organize your work better. This means you’ll spend less time looking for things and more time actually working on them.

Less stress 

When you’re organized and productive, it’s likely that you’ll feel less stressed overall. This can lead to improved mental health and a better quality of life.

Better decision making

By managing your resources effectively, you’ll be able to make better decisions about how to use them. This can lead to improved outcomes for your business and projects.

Improved communication

Good resource management software can help improve communication within your team. When everyone is on the same page, it’s easier to get things done efficiently and effectively.

Review of the Best Resource Management Software Based on Our Research 

Kantata

Best for project financials

Kantata is a comprehensive software that integrates the separate processes of project planning, management, accounting, and analysis. It can be used for team collaboration, accounting, and management of both projects and resources, as well as for gathering and analyzing corporate data. 

In addition, it has excellent documentation tools, such as dashboards, real-time tracking of time and costs, and expense reporting. All of these top-tier features are brought to you in a sleek and uncluttered package.

Concerning RM capabilities, Kantata meets or exceeds all expectations. The margins and utilization for each project and each work may be seen in real-time, thanks to the resource management module. 

Kantata contains so many useful functions that it would be impossible to mention them all; it is a full RM suite that, though requiring some quality time to understand, has a reputation for being straightforward. 

Features

  • Budget and Calendar Management
  • Control of Approval process
  • Collaboration tools
  • Monitoring of Employee Activity
  • Tracking of both mobile time and online time

Pricing

  • Free Demo
  • 59 US Dollars per month per user

Pros

  • Capacity management is easy
  • You can distinguish between a firm and soft allocation
  • Resource data has a great reporting functionality
  • There’s an added perk of master planning for resourcing

Cons

  • You can hardly create custom reports without training
  • Advanced features are only available in the Enterprise and Premier app editions

Runn

Best for real-time resource tracking

Runn is an app that allows you to keep tabs on projects, check out projections, and obtain useful analytics. The information you need to track metrics like utilization, project variance, and financial performance as a whole will be readily available and up-to-date.  

You can use the timesheets to learn how much time was actually spent working against how much time was budgeted. Runn makes it simple to schedule allocations by letting you drag and drop to make phases and allocations for your projects. 

You can change the time frame to see what’s coming up in the next month, quarter, or half year for effective short- and long-term planning. Use stand-ins when defining project requirements if the necessary resources are unavailable at the time.

Runn provides a visual and dynamic approach to managing resources. While making preparations, keep an eye on the ever-changing graphs and reports.   

Features

  • Management of availability
  • Drag and drop feature
  • Multiple projects and planning tools
  • Real-time updates.

Pricing

  • Free Trial: for up to five users managed
  • Pro: 10 US Dollars per month per user managed.

Pros 

  • App provides over-budget predictions
  • There’s an intuitive utilization of forecasting and reporting
  • You can easily identify unavailable or overbooked workers
  • API is strong and reliable.

Cons

  • There’s no mobile or offline time tracking.

Monday.com

Best for capacity planning

Monday.com is a malleable hub for teams to share information and collaborate in real time while also gaining an overview of all active endeavors, accessible assets, and anticipated timescales. 

Teams can begin setting goals, allocating responsibilities, and managing projects in a matter of minutes using monday.com’s intuitive layout and clear interface. The flexible data representation options on monday.com allow each team member to operate in the most effective way possible. 

Workload view makes it obvious which employees have the capacity to take on more responsibilities. You can find out how much time and effort your staff is able to put in from anywhere in the world, and then change deadlines and responsibility allocation accordingly.

The monday.com mobile app provides you with the independence and capability to manage your team from anywhere. All of your day-to-day activities, projects, and groups can be managed in one convenient location.

Using Zapier, you can connect Monday.com to over 40 other apps, like Excel, Slack, Gmail, Google Drive, Jira, Google Calendar,Trello, GitHub, Typeform, Dropbox, and many more.

Features

  • Quotes and Invoices
  • Pre-made templates
  • Task Prioritization and scheduler
  • Resource management and Time tracking.

Pricing

  • Basic: 24 US Dollars per month
  • Standard: 30 US Dollars per month
  • Pro: 48 US Dollars per month

Pros

  • Operational resource-tracking boards are easy to create
  • New features are being added regularly
  • Super fast learning curve
  • Great color-coded status for resource overviews.

Cons

  • Not a good option for small groups (may be too large)
  • Poor customer service

Float

Best for production teams

Float is great for teams that do not wish to deal with a complicated system. More than four thousand of the best teams in the world utilize Float, including Ogilvy, Deloitte, MetaLab, and BuzzFeed. Its  intuitive interface and extensive features make it a good fit for groups of any size.

With Float, creating and editing a schedule is a breeze. In a matter of seconds, you can develop new projects and delegate them to your team. When using Float, you can get a quick, accurate snapshot of your team’s capacity and availability and from the schedule view, and then dig further with the search and filtering too. 

Schedule time off, import and assign public holidays, apply unique tags such as location and talents to your workers and projects, and let others know when you’ll be working remotely.

The UI is blazing fast and can manage an enterprise-level number of users and projects, making it easy to make changes to your schedule with the touch of a button. 

You can monitor project costs, predict your team’s output, and keep tabs on resource use using real-time reporting. With the help of time tracking, you may view completed timesheets in advance and evaluate the real time spent on projects by your team.

Features

  • Activity Tracking
  • Budgeting and Forecasting
  • Campaign and Capacity Management
  • Employee scheduling
  • Labor forecasting

Pricing

  • Resource planning: 6 US Dollars per user per month (paid annually)
  • Resource Planning plus Time Tracking: 12.5 US Dollars per user per month
  • Plus Pack: 7.5 US Dollars per user per month.

Pros 

  • Starters can use resource editing tools easily
  • You can manage the availability of your team
  • App works on both Android and Apple devices
  • There are project milestones and phases for planning.

Cons

  • It takes time to update staff or personnel list
  • It’s difficult to enter percentage calculations or formula when inputting budget figures.

Saviom

Best for workforce management

Saviom’s full Enterprise Risk Management (ERM) suite is useful for modern businesses because it helps optimize workers and safeguard them from rising market risks. 

It has a number of features, including a multifaceted resource planner and scheduler, sophisticated capacity planning, live business intelligence, and the ability to connect with other enterprise software.

Saviom’s Enterprise Resource Planning (ERP) system allows for flexible resource scheduling via a drag-and-drop Gantt chart interface. In addition, the tool’s company-wide visibility facilitates the detection and assignment of suitable personnel to specific task. 

Furthermore, the tool utilizes simulation and modeling approaches to aid the selection of a well-balanced resource plan and improve return on investment. Businesses can anticipate capacity and demand gaps and plan pipeline projects in advance using the forecasting and capacity planning module. 

Features

  • Agile methodologies
  • Calendar management
  • Data import and export
  • Milestone and Leave Tracking
  • Project planning

Pricing 

Available on request

Pros

  • RM solution can be configured and customized to suit your taste
  • Resource forecasting is multidimensional 
  • Real-time reports and dashboards are highly flexible
  • Integration is seamless with other company applications.

Cons

  • Documentation in the software is limited
  • This software lags when the number of projects and resources becomes very large

How to Choose the Right Resource Management Software for Your Business

The following are factors you should keep in mind when choosing a resource management software :

The Size of Your Business

If you have a small business, you may not need all the features offered by resource management software programs designed for larger businesses. Conversely, if you have a large business, you’ll want to make sure that the resource management software program you choose has all the features you need.

Budget

Resource management software programs can vary widely in price. Be sure to compare different options and find one that fits within your budget.

Needs

Some programs may have more features than you need, while others may not have all the features you want. Choose a program that offers the right mix of features for your business.

Ease of Use

You’ll want to make sure that the resource management software program you choose is easy to use. Otherwise, you may find yourself frustrated and not getting the most out of the program. 

Be sure to read reviews and compare different options before making your final decision.

FAQs on the Best Resource Management Software 

How Does Resource Management Software Work?

Resource management software typically features a central database where all of your organization’s resources are stored. This database can be accessed by authorized users from anywhere in the world, allowing them to view and update resource information in real-time.

How Does Resource Management Software Help With Project Management?

Resource management software can help improve project management by tracking and managing resources more effectively. It can help ensure that resources are used efficiently and that deadlines are met. Additionally, it can help improve communication and collaboration among team members.

How Much Does Resource Management Software Typically Cost?

The cost of resource management software varies depending on the features and functionality you need. Basic programs can start as low as $25 per month, while more comprehensive solutions can cost up to $500 per month.

How Does Resource Management Software Help Organizations Save Time and Money?

Resource management software can help organizations save time and money by ensuring that resources are used more efficiently. It can help improve communication and collaboration among team members, and it can also help improve project management.

How Can I Get Started With Resource Management Software?

If you’re interested in getting started with resource management software, then the best place to start is by taking a look at some of the most popular options on the market. Once you’ve narrowed down your choices, you can then contact each software provider to get more information or request a free trial.

Is Resource Management Software Only for Large Organizations?

No, resource management software is not only for large organizations. In fact, many small and medium-sized businesses find that resource management software can be extremely helpful in improving communication and efficiency.

Do I Need To Be a Project Manager To Use Resource Management Software?

No, you don’t need to be a project manager to use resource management software. However, if you are responsible for managing projects, then resource management software can be an extremely valuable tool.

How Often Should I Update My Resource Information?

The frequency with which you update your resource information will depend on the needs of your organization. In general, it’s a good idea to update your resource information at least once a month so that you can keep track of any changes or updates. 

Final Thoughts

Resource management software programs can be a great asset for business owners who want to get more done in less time. If you’re looking for a resource management software program, be sure to compare the features offered by each one.  

From Kantata, which comes with excellent documentation tools to help you navigate easily, to Runn, which allows for easy  schedule allocations, down to Monday, which is your best option for capacity planning, there’s software to streamline your workflow. 

Float helps to avoid complicated systems, while Saviom may be your best bet for workforce management.

Whatever the case, choose a program that offers the right mix of features for your business and that is easy to use. Start using a resource management software today and see how it can help your business. 

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