ChildWatch logo

ChildWatch

by Remarkable Systems · Since 1997
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Active1+ countriesCloud
Quick facts
VendorRemarkable Systems
Year launched1997
StatusActive
LocationUnited States
Countries served1+
Languages12
Integrations1+
Free tierN/A
Free trialN/A
Contact salesYES

About ChildWatch

ChildWatch is a web-based childcare software from notable Systems designed for CACFP sponsors, centers, churches, and schools. It provides a Touchless Kiosk, Parent Portal, and business management features so users can manage childcare processes efficiently. The system supports ePay functionality, allowing easy financial transactions for parents, and offers a comprehensive overview of food program operations. Users can also take advantage of a free demo and receive support via phone at (800) 824-7741. Key capabilities: Touchless Kiosk Parent Portal Business Management ePay Overview Food Program Overview Best for: childcare administrators and organizations that need to manage enrollment, payments, and meal tracking effectively.

ChildWatch by Remarkable Systems is a comprehensive daycare management software designed to simplify the administrative and operational tasks of childcare providers. Built specifically for daycare centers, preschools, after-school programs, and Head Start facilities, the software addresses the unique needs of early childhood education professionals. Its primary goal is to streamline recordkeeping, attendance tracking, billing, food program (CACFP) compliance, and communication between staff and parents. With its cloud-based, SaaS, and iOS deployment options, ChildWatch allows users to manage their centers from virtually anywhere with internet access. The platform offers tailored pricing models to suit individual family providers, large centers, and multi-site programs, making it an attractive solution for a wide range of users. The user interface of ChildWatch is clean, practical, and designed with simplicity in mind. It doesn’t attempt to overcomplicate the experience with flashy graphics or overly complex menus. Instead, the design focuses on function and clarity, which is ideal for busy daycare administrators who need to get tasks done quickly. Navigation is straightforward, with intuitive menu categories such as attendance, billing, meal tracking, and family records.

Pros & Cons

Pros
  • All-in-One & Cloud-Based: Centralized management accessible from anywhere, simplifying operations.
  • Feature-Rich: Offers a comprehensive suite of tools for business management, parent engagement, and food programs.
  • User-Friendly: Designed to be easy for basic computer users, reducing the learning curve.
  • Affordable & Flexible Pricing: Low monthly fees with discount opportunities for ePay, and month-to-month plans.
  • Proven Reliability: Established since 1997, indicating a long track record of service.
  • Strong Parent Communication: Facilitates off-site access, daily journals, and easy payments for parents.
Cons
  • User Interface (Potentially): While touted as easy to use, some general reviews (not specifically for ChildWatch, but childcare software in general) sometimes mention older UIs in established systems.
  • Per-Location Billing: A separate account is required for each physical childcare facility, which could add to costs for multi-branch operations.

Features

Key features

All-in-one childcare management tool

Integrates various aspects of childcare operations.

100% Cloud-based

Accessible anywhere, anytime, on any device (PC, Mac, mobile apps).

Affordable

Low monthly fees and discount pricing for ePay.

Feature-Rich

Abundance of features for staff and parents, with a variety of plans.

Reliable with Proven Track Record

Successfully relied upon since 1997 (28 years of service).

Easy to use

Designed with the basic computer user in mind.

Ongoing updates, training, and support included.
Parents & ePay

Allows parents off-site access to accounts, communication with staff, reviewing child daily journals, and making payments from home.

Mobile Apps (ChildWatch, Family App, Kiosk App, CACFP ePOS App)

For staff and parents, offering features like touchless check-in/out, rapid attendance tracking, and portable meal capture.

Integrated Solution

Saves time and money, provides convenience.

Additional features

100% Cloud-Based Software

Access and manage your childcare center from any device (PC, Mac, mobile) with an internet connection, ensuring flexibility and data security.

Integrated Solution

An all-in-one platform that centralizes various aspects of childcare operations, aiming to save time, reduce costs, and offer convenience.

Mobile Apps

Includes dedicated apps (ChildWatch, Family App, Kiosk App, CACFP ePOS App) for both staff and parents, extending functionality and convenience, even with offline capabilities for the Kiosk App.

Business Management & Administration
Client Billing (Accounts Receivable - A/R)

Offers flexible billing options including hourly, fixed, and category-based rates, making invoicing quick and efficient.

Attendance Kiosk

Enables parents to check children in/out easily using a dedicated station, with a new touchless option via QR code scanning for enhanced safety.

Employee Time & Attendance ("Punch Clock")

Allows staff to clock in and out from the same kiosk used for child attendance, with real-time exception reports and exportable data for payroll.

Immunizations & Scheduling

Track and manage children's immunization records, ensuring compliance and health safety.

QuickBooks® Links

Seamlessly integrate with QuickBooks® for easy import and update of customer and employee lists, as well as A/R and employee time data for payroll processing.

Classroom Manager

Tools to balance child and staff ratios, perform bulk check-in/out, and efficiently re-assign children to rooms as they age.

Child & Staff Scheduling

Optimize staffing by scheduling children and employees in advance, with ratio projection tools to ensure adequate coverage.

Contact Tracing (COVID-19)

Generate detailed reports to trace potential contacts if a child tests positive for a virus, aiding in rapid containment.

Customizable Reports

Generate various reports tailored to your specific needs for insights into your operations.

Online Enrollment (with Waitlist Management)

Streamline the enrollment process with online forms and manage waitlists effectively.

Events Calendar

Keep track of important dates, holidays, and center events in a centralized calendar.

Secure Cloud Access

Ensures your data is stored securely and accessible only to authorized personnel.

Multi-Location Support

Designed to cater to childcare businesses with multiple locations, allowing centralized management.

Role-Based Permissions

Control access to different features and data based on staff roles, enhancing security and organization.

Parent & Communication Features
Parent Portal

Provides parents with off-site access to their child's account, allowing them to view daily journals, communicate with staff, and make payments.

Electronic Payments (ePay)

Facilitates convenient online payments for parents via credit card, debit card, and eChecks (checking/savings accounts).

Parental ePayment & Staff eDrafting

Supports both parents making electronic payments and the center electronically drafting payments.

Two-Way Communication with Staff

Enables seamless messaging between parents and childcare staff.

Child Daily Journal

Records daily events such as diaper changes, feedings, and other custom events, providing real-time updates to parents through their portal.

Balance Reminders

Automated reminders for parents regarding outstanding balances.

Message Delivery

Efficient system for delivering important messages to parents.

Food Program (CACFP) Management
USDA Menu Planning

Tools to assist with planning nutritious meals in compliance with USDA guidelines.

Meals & Attendance Capture

Track and record meals served and child attendance for CACFP reporting, often via the CACFP ePOS App.

Budget & Expenses Tracking

Manage the financial aspects of your food program, including budgeting and tracking expenses.

Claims Processing

Streamline the process of preparing and submitting claims for reimbursement through the CACFP.

Support & Usability
Ongoing Updates

Continuous software improvements and new features are regularly rolled out.

Training & Support Included

Provides assistance and resources to help users effectively utilize the software.

Easy to Use

Designed with the basic computer user in mind, making it intuitive and user-friendly.

Proven Track Record (Since 1997)

Demonstrates long-term reliability and experience in the childcare software industry.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Monthly plans

Family
USD 49.95/mo
billed monthly
Business
USD 69.95/mo
billed monthly

Countries & Languages

1
Countries served
12
Interface languages
8
Billing currencies

Available in

All Countries.

Interface languages

EnglishSpanishFrenchGermanItalianPortugueseDutchMandarinKoreanJapaneseRussianArabic.

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇦🇺AUD🇨🇦CAD🇯🇵JPY🇨🇳CNY🇲🇽MXN

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