ChildWatch

Additional features

100% Cloud-Based Software

Access and manage your childcare center from any device (PC, Mac, mobile) with an internet connection, ensuring flexibility and data security.

Integrated Solution

An all-in-one platform that centralizes various aspects of childcare operations, aiming to save time, reduce costs, and offer convenience.

Mobile Apps

Includes dedicated apps (ChildWatch, Family App, Kiosk App, CACFP ePOS App) for both staff and parents, extending functionality and convenience, even with offline capabilities for the Kiosk App.

Business Management & Administration

Client Billing (Accounts Receivable - A/R)

Offers flexible billing options including hourly, fixed, and category-based rates, making invoicing quick and efficient.

Attendance Kiosk

Enables parents to check children in/out easily using a dedicated station, with a new touchless option via QR code scanning for enhanced safety.

Employee Time & Attendance ("Punch Clock")

Allows staff to clock in and out from the same kiosk used for child attendance, with real-time exception reports and exportable data for payroll.

Immunizations & Scheduling

Track and manage children's immunization records, ensuring compliance and health safety.

QuickBooks® Links

Seamlessly integrate with QuickBooks® for easy import and update of customer and employee lists, as well as A/R and employee time data for payroll processing.

Classroom Manager

Tools to balance child and staff ratios, perform bulk check-in/out, and efficiently re-assign children to rooms as they age.

Child & Staff Scheduling

Optimize staffing by scheduling children and employees in advance, with ratio projection tools to ensure adequate coverage.

Contact Tracing (COVID-19)

Generate detailed reports to trace potential contacts if a child tests positive for a virus, aiding in rapid containment.

Customizable Reports

Generate various reports tailored to your specific needs for insights into your operations.

Online Enrollment (with Waitlist Management)

Streamline the enrollment process with online forms and manage waitlists effectively.

Events Calendar

Keep track of important dates, holidays, and center events in a centralized calendar.

Secure Cloud Access

Ensures your data is stored securely and accessible only to authorized personnel.

Multi-Location Support

Designed to cater to childcare businesses with multiple locations, allowing centralized management.

Role-Based Permissions

Control access to different features and data based on staff roles, enhancing security and organization.

Parent & Communication Features

Parent Portal

Provides parents with off-site access to their child's account, allowing them to view daily journals, communicate with staff, and make payments.

Electronic Payments (ePay)

Facilitates convenient online payments for parents via credit card, debit card, and eChecks (checking/savings accounts).

Parental ePayment & Staff eDrafting

Supports both parents making electronic payments and the center electronically drafting payments.

Two-Way Communication with Staff

Enables seamless messaging between parents and childcare staff.

Child Daily Journal

Records daily events such as diaper changes, feedings, and other custom events, providing real-time updates to parents through their portal.

Balance Reminders

Automated reminders for parents regarding outstanding balances.

Message Delivery

Efficient system for delivering important messages to parents.

Food Program (CACFP) Management

USDA Menu Planning

Tools to assist with planning nutritious meals in compliance with USDA guidelines.

Meals & Attendance Capture

Track and record meals served and child attendance for CACFP reporting, often via the CACFP ePOS App.

Budget & Expenses Tracking

Manage the financial aspects of your food program, including budgeting and tracking expenses.

Claims Processing

Streamline the process of preparing and submitting claims for reimbursement through the CACFP.

Support & Usability

Ongoing Updates

Continuous software improvements and new features are regularly rolled out.

Training & Support Included

Provides assistance and resources to help users effectively utilize the software.

Easy to Use

Designed with the basic computer user in mind, making it intuitive and user-friendly.

Proven Track Record (Since 1997)

Demonstrates long-term reliability and experience in the childcare software industry.