About Civica Expenses
Civica Expenses is a software platform from Civica that supports public bodies in managing their financial processes. It combines insights, resource hub, and product support so organizations can efficiently track and manage expenses. The platform is designed to cater specifically to the needs of government entities, providing essential tools for accurate reporting and budget management. Civica Expenses enables users to start their journey towards better financial oversight with comprehensive software solutions. Key capabilities: insights resource hub product support expense tracking reporting Best for: public sector organizations that need to manage and report on their expenses effectively.
Civica Expenses is a mature, robust, and user-friendly cloud-based expense management solution, particularly well-regarded in the public sector and among UK businesses. Its strengths lie in its comprehensive features, including mobile access, OCR, and automated mileage tracking, which effectively streamline the expense reporting process. The robust integrations with other enterprise systems, strong security, and support for sustainability goals add significant value. While some users have noted minor interface issues or reporting limitations in the past, the overall feedback is positive, praising its reliability and strong support. Civica Expenses offers a powerful and compliant solution for businesses seeking to automate their expense processes.
Pros & Cons
- +The clear and simple layout of the web and mobile apps makes them easy to use for both employees and administrators.
- +Uses OCR for automatic receipt data entry, GPS for automated mileage tracking, and automated workflows for approvals.
- +Integrates with key organizational systems like HR, payroll, ERPs, and ESR (for the NHS).
- +Provides a robust audit trail, policy controls, and checks for vehicle, tax, and license details.
- +Includes a carbon calculator to track emissions related to business travel.
- +Receives positive reviews for its responsive and knowledgeable help desk team.
- −Some users on Capterra noted a lack of a report builder functionality and a fixed set of reports.
- −Some first-time users reported that the system could initially seem complex or long-winded, though it becomes easier with familiarity.
- −Some users expressed a desire for the ability to approve multiple claims simultaneously.
- −The two-stage process for creating a new user, though simple, could be streamlined further.
Features
Key features
- Mobile App Access
- Empowers the workforce to submit and approve expense claims anytime, anywhere via dedicated apps.
- OCR and Digital Receipt Management
- Uses Optical Character Recognition to automatically populate expense values from digital receipts, preventing lost paperwork.
- Automated Mileage Tracking
- Records journeys automatically using GPS on the mobile app, ensuring accurate and effortless mileage claims.
- Sustainability Tracking
- Features a carbon calculator that tracks carbon emissions for business travel on every claim, supporting net-zero targets.
- Compliance and Security
- Includes controls for the approval process, an audit trail, and robust security measures to manage spend and reduce risk.
- Comprehensive Financial Reporting
- Provides over 100 pre-configured reports and charts to give organizations a holistic view of expenditures and trends.
Additional features
- Expense Claims App
- Allows employees to submit claims anytime, anywhere.
- Mobile Approval
- Managers can approve claims on their mobile devices.
- Digital Receipt Snap and Store
- Enables users to capture and store digital receipts.
- OCR Functionality
- Automatically populates receipt data to reduce manual entry.
- Automated Mileage Tracking (GPS)
- Records journeys automatically using GPS.
- Carbon Calculator
- Tracks carbon emissions from business travel.
- Multi-Currency Support
- Handles multi-currency claims.
- Corporate Card Integration
- Supports corporate card transactions.
- Approval Process Control
- Manages approval workflows.
- Audit Trail
- Maintains a comprehensive audit trail.
- Compliance Management
- Assists with compliance rules and regulations.
- Reporting and Dashboards
- Provides over 100 reports and charts for financial analysis.
- Integration with Enterprise Systems
- Connects with HR, payroll, ERP, and other systems.
- SSO Compatibility
- Supports Single Sign-On.
- Driver Management Integration
- Checks driving license, tax, and MOT details.
- Custom Fields
- Allows for customizable fields to meet specific requirements.
- Secure Cloud Hosting
- Hosted on a secure cloud platform.
- Email Notifications
- Sends notifications to users throughout the approval process.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About Civica Expenses
Civica Expenses is a software platform from Civica that supports public bodies in managing their financial processes. It combines insights, resource hub, and product support so organizations can efficiently track and manage expenses. The platform is designed to cater specifically to the needs of government entities, providing essential tools for accurate reporting and budget management. Civica Expenses enables users to start their journey towards better financial oversight with comprehensive software solutions. Key capabilities: insights resource hub product support expense tracking reporting Best for: public sector organizations that need to manage and report on their expenses effectively.
Civica Expenses Details
Civica Expenses's In-App Market Place
Does Civica Expenses have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD ($), CAD ($), CHF (CHF), JPY (¥), CNY (¥), INR (₹), MXN ($), BRL (R$), HKD (HK$), SGD (S$), ZAR (R), RUB (₽), SEK (kr), AED (د.إ), KRW (₩), NOK (kr), TRY (₺)
Pros & Cons
- The clear and simple layout of the web and mobile apps makes them easy to use for both employees and administrators.
- Uses OCR for automatic receipt data entry, GPS for automated mileage tracking, and automated workflows for approvals.
- Integrates with key organizational systems like HR, payroll, ERPs, and ESR (for the NHS).
- Provides a robust audit trail, policy controls, and checks for vehicle, tax, and license details.
- Includes a carbon calculator to track emissions related to business travel.
- Receives positive reviews for its responsive and knowledgeable help desk team.
- Some users on Capterra noted a lack of a report builder functionality and a fixed set of reports.
- Some first-time users reported that the system could initially seem complex or long-winded, though it becomes easier with familiarity.
- Some users expressed a desire for the ability to approve multiple claims simultaneously.
- The two-stage process for creating a new user, though simple, could be streamlined further.
Civica Expenses's Support Options
Contact
+44 (0) 3333 214 914Civica Expenses's Alternatives
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