Competency Manager

Additional features

Model organizational hierarchy

Define your company structure with roles, teams, departments, and locations to align competency management.

Assign activities by role

Target specific training or competency requirements to individuals based on their job function.

Assign activities by team

Deliver consistent learning and development initiatives to entire workgroups.

Assign activities by organization

Implement company-wide training or policy acknowledgements across all levels.

Prioritize activities

Highlight critical competencies or urgent training needs for focused attention.

Track activities in real-time

Monitor the progress of individuals and teams towards completing assigned tasks and competencies.

Audit activities

Maintain a record of completed training and competency assessments for compliance and verification purposes.

Report on activities

Generate insights into the status of competency frameworks across the organization.

Create stepwise curriculum

Design structured learning paths with sequential modules and requirements for comprehensive skill development.

Create one-off learning activities

Assign individual training modules, readings, or tasks for specific knowledge or skill acquisition.

Create documentation tasks

Require users to acknowledge, upload, or review important documents and policies.

Create credentialing tasks

Manage the process of awarding and tracking certifications and licenses.

Assign to individuals

Target specific employees with tailored learning or competency requirements.

Assign to groups

Enroll multiple users in the same activities for efficient training deployment.

Automatically initiate approval processes

Trigger defined review workflows upon completion of certain activities.

Evaluation approval

Route completed work or assessments for formal review by designated personnel.

Manager sign-off approval

Require direct supervisors to acknowledge and approve employee competency attainment.

Self-attestation approval

Allow users to confirm their understanding or completion of specific requirements.

Uploads for approval

Require users to submit evidence (documents, files) for review and approval.

Award certificates

Formally recognize the completion of training or achievement of competencies with customizable certificates.

Award badges

Issue digital credentials for specific skills or accomplishments, enhancing motivation and recognition.

User approvals (completion method)

Allow users to mark activities as complete, often used for acknowledgements or self-paced learning.

Manager approvals (completion method)

Require a manager's confirmation of an employee's demonstrated competence.

SME (Subject Matter Expert) approvals (completion method)

Involve experts in verifying specialized skills or knowledge.

Performance assessments (completion method)

Evaluate practical application of skills through structured assessments.

Proficiency scales (completion method)

Measure competency levels against defined skill benchmarks.

Mentor oversight (completion method)

Track progress and validation through a mentoring relationship.

Automated expiration of certifications

Set validity periods for credentials and trigger renewal processes.

Automated renewal of certifications

Streamline the process for updating and extending certifications.

Event attendance tracking (completion method)

Record participation in instructor-led training, webinars, or other events.

Proof through required document upload (completion method)

Mandate the submission of evidence like licenses or training records.

Witnessing (completion method)

Capture on-the-job learning through direct observation and assessment by qualified personnel.

Custom assessments for on-the-job training

Tailor evaluations to specific workplace tasks and skills.

Record information via multiple formats like video upload

Allow for diverse forms of evidence capture during witnessing.

Online training (built-in LMS)

Deliver self-paced digital learning modules and courses.

Tests with a wide variety of question formats (built-in LMS)

Utilize multiple choice, true/false, essay, and other question types for comprehensive assessment.

Set passing percentages for tests (built-in LMS)

Define the minimum score required to demonstrate competency.

Define the number of attempts for retaking quizzes (built-in LMS)

Control how many times learners can attempt assessments.

Administer required standalone training courses (built-in LMS)

Assign mandatory training modules to specific users or groups.

Administer optional standalone training courses (built-in LMS)

Offer supplementary learning resources for professional development.

Require training courses as steps to achieve competency (built-in LMS)

Integrate learning modules as prerequisites for demonstrating skills.

Require training courses as steps to achieve certification (built-in LMS)

Make specific training completion mandatory for obtaining credentials.

Video playback (built-in LMS)

Embed and deliver video-based learning content.

Instructor-led training tracking (built-in LMS)

Manage and record attendance and completion of in-person or virtual training sessions.

Guided learning (built-in LMS)

Provide structured learning paths with interactive elements and feedback.

Alerts for new competencies

Notify users when new competency requirements are assigned to them.

Alerts for overdue competencies

Remind users about approaching or missed deadlines for competency completion.

Alerts for certification renewals

Inform users and administrators about upcoming certification expiration dates.

Alerts for approaching requirements

Provide timely reminders about training or other prerequisites.

Alerts for approaching trainings

Notify users about scheduled training sessions.

Easily accessible user profiles

Provide individual users with a clear overview of their assigned activities and progress.

Built to manage workflows

Streamline the process of assigning, completing, and approving competencies and training.

Built to manage priorities

Allow users and administrators to focus on the most important tasks and requirements.

Assign tasks

Delegate specific actions or responsibilities related to competency management.

Assign requirements

Define the specific knowledge, skills, or behaviors that need to be demonstrated.

Assign training

Enroll users in relevant learning modules or courses.

Assign competencies

Link specific skills or abilities to roles or individuals for tracking and assessment.

Configure the system to support unique organizational needs

Customize settings and workflows to align with specific company processes.

Set requirements for managing Activities

Define the parameters and criteria for completing different types of activities.

Configurable options for managing Activities

Offer flexibility in how activities are assigned, tracked, and evaluated.

Assign Completion Methods to Activities (single or multiple)

Choose one or more ways for users to demonstrate completion of a requirement.

Sequence Completion Methods as needed

Define a specific order for completing different steps within a competency or training activity.

Ensure oversight across the organization (Approver Sign-off)

Implement checks and balances through required approvals.

Standalone requirement option (Approver Sign-off)

Use approvals as a simple confirmation step.

Final task in a multi-step process option (Approver Sign-off)

Integrate approvals as the concluding step in a more complex workflow.

Grow employee confidence and awareness on internal policies (User Sign-off)

Ensure users acknowledge and understand important company guidelines.

Grow employee confidence and awareness on external regulations (User Sign-off)

Confirm user understanding of relevant industry standards.

Simple standalone requirement option (User Sign-off)

Use self-attestation as a straightforward confirmation.

Build tests (Online Training)

Create assessments to evaluate learning and comprehension.

Leverage a wide variety of question formats (Online Training)

Employ diverse question types for effective knowledge assessment.

Set passing percentages (Online Training)

Define the threshold for successful completion of assessments.

Define the number of attempts for retakes (Online Training)

Manage how many times learners can try to pass a test.

Administer required or optional courses (Online Training)

Control the assignment and availability of learning content.

Track event attendance at instructor-led training

Record who participated in in-person training sessions.

Track event attendance at community outreach

Monitor involvement in external training or engagement activities.

Track event attendance at instructional webinars

Record attendance at online training sessions.

Require document upload for employee training records

Maintain a central repository of completed training documentation.

Require document upload for certification records

Store evidence of employee certifications and licenses.

Require document upload for compliance records

Ensure necessary compliance-related documents are submitted and tracked.

Quickly verify required documentation for individuals

Easily check if an employee has submitted all necessary paperwork.

Quickly verify required documentation for project teams

Ensure all team members have the required documentation for a project.

Provide evidence of certification to auditors

Easily generate reports and documentation for compliance audits.

Provide evidence of certification to vendors

Share proof of employee qualifications with external partners.

Provide evidence of certification to customers

Demonstrate the competence and qualifications of your workforce.

Provide evidence of certification to suppliers

Ensure compliance with supplier requirements regarding employee qualifications.

Built-in survey features

Gather feedback directly within the platform.

Gather feedback on learning programs

Collect user opinions on training effectiveness and content.

Gather feedback on competency programs

Understand user perceptions of the competency framework.

Adapt learning programs based on survey results

Use feedback to improve training content and delivery.

Adapt competency programs based on survey results

Refine the competency framework based on user input.

Powerful reporting capabilities out of the box

Access pre-built reports for immediate insights.

Interactive Activity Grid matrix (skills inventory)

A visual representation of user progress across assigned activities.

Easy to zero in on user progress toward completion (Activity Grid)

Quickly identify where individuals stand in their learning journeys.

View details of user progress for all assignments (Activity Grid)

Get a comprehensive overview of an individual's status.

Actions available within the grid (approval signoffs, assessments, etc.) (Activity Grid)

Perform administrative tasks directly from the progress overview.

Discriminating filters for efficient access to business intelligence (Activity Grid)

Sort and filter data to extract specific insights.

Gap Analysis reports

Identify discrepancies between required and actual competency levels.

Activity Metrics reports

Track completion rates and engagement with assigned activities.

Training metrics reports

Analyze the effectiveness and participation in training programs.

Risk Analysis reports

Identify potential competency gaps that could pose organizational risks.

Role Compliance reports

Ensure that individuals in specific roles meet the required competency standards.

Automate current competency framework

Digitally transform existing competency management processes.

Automate newly designed competency framework

Build and implement new competency models efficiently.

Support simple multi-step competencies

Manage basic competency requirements with sequential steps.

Support complex multi-step competencies

Handle intricate competency models with multiple prerequisites and completion methods.

Automate certifications

Streamline the issuance, tracking, and renewal of credentials.

Automate trainings

Schedule, assign, and track training completion automatically.

Automate regulatory compliance requirements

Manage and monitor adherence to industry regulations.

Multiple workflows for sequencing tasks

Define custom sequences for completing competencies and training.

Support for prerequisite tasks

Ensure that certain activities are completed before others can begin.

Self-attestations (workflow)

Integrate user confirmations into competency workflows.

Manager approvals (workflow)

Incorporate supervisory sign-offs at relevant stages.

Document uploads (workflow)

Require the submission of documentation as part of the process.

Evaluations (workflow)

Include formal assessments within the competency framework.

Integrations with HRIS systems

Connect with human resources information systems for seamless data exchange.

SSO (Single Sign-On) integration

Allow users to access the platform with their existing organizational credentials.

Active Directory integration

Synchronize user accounts and group memberships for efficient management.

Primary Source Verification integration

Automate the verification of professional credentials.

DocuSign integration

Enable secure digital signatures for important documents and approvals.

Integrations with multiple training platforms

Connect with other learning management systems or content providers.

API integrations for adding new data

Programmatically import and update information within the platform.

CSV upload for adding new data

Easily import bulk data using spreadsheet files.

Scalable to accommodate growing organizations

The platform can handle increasing numbers of users and data.

Efficient group onboarding

Streamline the process of adding new teams or departments to the system.

Efficient group assignments

Enroll multiple users in activities quickly.

Quickly administer competencies by Roles

Easily assign role-specific competencies to relevant employees.

Quickly administer competencies by Teams

Deploy team-based competency requirements efficiently.

Quickly administer competencies by Special Projects

Manage competency requirements for project-based workgroups.

Quickly administer competencies by Organizational groups (location, department)

Assign location or department-specific requirements.

Efficient addition of new employees

Streamlined process for adding new users to the system.

Efficient addition of new locations

Easily incorporate new physical sites into the organizational structure.

Efficient addition of new departments

Quickly add and manage new organizational units.

Efficient addition of associated trainings

Link relevant training programs to new roles or groups.

Efficient addition of associated competencies

Assign relevant skills and abilities to new roles or groups.

Efficient addition of associated information

Link relevant policies or documents to new organizational elements.