About CostTracker
CostTracker is a purchase order software from CostTracker AS designed for effective cost control. It includes purchase order templates, a digital approval workflow, and a 14-day free trial so organizations can easily manage their purchasing processes. The system simplifies the creation and approval of purchase orders, ensuring all transactions are tracked and accounted for efficiently. Users can quickly utilize customizable templates to simplify their documentation and communication with suppliers. Key capabilities: purchase order templates digital approval workflow 14-day free trial user-friendly interface integration support Best for: businesses that need to manage purchasing and control costs efficiently.
CostTracker is an intuitive and comprehensive purchase order system designed to give businesses complete control over their procurement process. Built with simplicity and efficiency in mind, it allows companies to manage budgets, track spending in real-time, and streamline procurement workflows with minimal manual effort. Through automated approval processes, pre-defined templates, and easy-to-use purchase requisitions, CostTracker ensures smooth and consistent interactions with suppliers, improving relationships and reducing errors. One of the standout features is its real-time cost control, which enables businesses to monitor expenses against budgets continuously, preventing overspending. The platform also provides cash flow forecasting and robust reporting, helping finance teams make informed decisions quickly. OCR invoice importing further simplifies the process, integrating seamlessly with accounting systems like QuickBooks Online (QBO) to reduce manual data entry and improve accuracy. CostTracker is secure and scalable, hosted on Amazon Web Services (AWS) with encrypted backups and multi-factor authentication, ensuring data safety for growing businesses. Onboarding is straightforward, with full support and a dedicated success manager to guide users through implementation.
Pros & Cons
- +Improves operational efficiency of users
- +Detailed project tracking and budget control
- +Fast reporting for stakeholders
- +Easy access to project invoices
- +User-friendly interface for good working user experience
- −Minor issues with negative numbers in Purchase Order lines
- −Limited availability of some features compared to other tools
Features
Key features
- Purchase Planning – Create and manage real-time purchase plans, upload Bill of Materials (BOM), see cash flow impact, and get suggested order dates based on supplier lead times.
- Purchase Orders – Generate professional POs with pre-defined templates, catalogue management, paste items directly into the PO, and include business terms and agreements.
- Flexible Approval Flow – Single-step or multi-step approval processes, approve from anywhere, get notifications, manage approval limits, and automate approval workflows.
- Real-Time Budget Tracking – Track all commitments and planned purchases instantly, see total cost exposure, and make informed procurement decisions.
- Invoice Module – Process, approve, and transfer invoices to accounting systems; supports 3-way matching for accurate payments.
- Cash Flow Forecasting – Auto-generated cash flow forecasts per project or total, with export functionality.
- Delivery Tracking – Track deliveries in detail, manage partial or full deliveries, pass/fail functionality, and attach delivery notes.
- Reporting – Standardized, customizable, and exportable reports, including budget reports, delivery reports, and detailed item line reports.
- Machine-Learning OCR (Optional) – Automates invoice processing, predicts accuracy, learns and improves over time.
Additional features
- Internal & External Attachments – Attach files or documents directly to purchase orders, invoices, or deliveries.
- Budget Control Settings – Define and enforce budget limits across projects or departments.
- Two-Factor Authentication – Enhanced security for user accounts and sensitive financial data.
- Audit Trail – Track every action taken in the system for transparency and compliance.
- Catalogue Management – Manage supplier catalogues for quick and accurate item selection.
- Email and Upload Supplier Invoices – Submit invoices digitally via email or file upload.
- Multi-Company Support – Handle procurement across multiple companies or business units.
- Custom Purchase Order Templates – Design POs with your branding, terms, and agreements.
- Invoice Approval Workflows – Route invoices for approval with automated, customizable steps.
- Multi-Currency Support – Handle transactions in different currencies with integrated conversion.
- Purchase Requisitions – Create and manage requisitions before converting to purchase orders.
- Integrated Exchange Rate Conversion – Automatic currency conversion for global purchases.
- Revision Management – Keep track of updates or changes to orders and documents.
- Drill-Down Functionality for Budget Analysis – Analyze budget and cost data at detailed levels.
- User-Driven Continuous Development – Ongoing updates and improvements based on customer feedback.
Pricing
Monthly plans
Basic
USD 159
Plus
USD 275
Gold
USD 409
Countries & Languages
Interface languages
Billing currencies
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About CostTracker
CostTracker is a purchase order software from CostTracker AS designed for effective cost control. It includes purchase order templates, a digital approval workflow, and a 14-day free trial so organizations can easily manage their purchasing processes. The system simplifies the creation and approval of purchase orders, ensuring all transactions are tracked and accounted for efficiently. Users can quickly utilize customizable templates to simplify their documentation and communication with suppliers. Key capabilities: purchase order templates digital approval workflow 14-day free trial user-friendly interface integration support Best for: businesses that need to manage purchasing and control costs efficiently.
CostTracker Details
CostTracker's In-App Market Place
Does CostTracker have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Basic
USD 159
Plus
USD 275
Gold
USD 409
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), CAD (C$), AUD (A$), JPY (¥), CNY (¥), INR (₹), RUB (₽), BRL (R$)
Pros & Cons
- Improves operational efficiency of users
- Detailed project tracking and budget control
- Fast reporting for stakeholders
- Easy access to project invoices
- User-friendly interface for good working user experience
- Minor issues with negative numbers in Purchase Order lines
- Limited availability of some features compared to other tools
CostTracker's Support Options
CostTracker's Alternatives
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