About ExactEstate
ExactEstate is a property management software from ViaTech Systems that serves affordable housing, homeowners associations (HOA), and multifamily properties. It combines 3-click simplicity, an all-inclusive feature set, and rapid deployment so property managers can efficiently oversee their operations. Built specifically by individuals with property management use, it provides tools that align with real-world needs. ExactEstate allows for quick setup, enabling users to manage properties confidently in just a few days. Key capabilities: property tracking tenant management financial reporting maintenance requests communication tools Best for: property managers and owners that need comprehensive management solutions for diverse property types.
ExactEstate stands out as a modern, cloud-based property management platform purpose-built for affordable housing, multifamily rentals, and HOA/condo communities. Because it was developed by people with hands-on experience managing properties, it reflects real-world workflows — not abstract software design. Its all-in-one approach, covering leasing, maintenance, accounting, resident portals, compliance (including HUD/TRACS and subsidy-based housing), and even marketing/website hosting, means that users rarely need to juggle multiple tools. One of the biggest strengths is its transparent, per-unit pricing (USD $3 per unit/month or flat $300/month under 100 units) with no hidden fees or tiered modules — a major plus for budgeting. Many users highlight its intuitive interface and fast onboarding (“go live in days, not months”), along with responsive, U.S.-based support. Integration with payment infrastructure (via Payabli) and accounting tools (e.g. QuickBooks) adds flexibility, and the robust reporting, customizable dashboards, and resident portal make daily operations smoother for staff and tenants alike. On the downside, ExactEstate is very U.S.-centric: compliance tools, payment processing, tenant-screening, and support are all built around U.S. regulations and markets — limiting its suitability outside the U.S.
Pros & Cons
- Provides a unified property management platform that centralizes leasing, maintenance, accounting, and tenant communication in one streamlined system.
- Delivers an intuitive, easy-to-use interface that reduces training time and improves productivity across leasing and management teams.
- Offers a full accounting suite with built-in financial tools, enabling accurate ledger management, billing, invoicing, and real-time financial tracking.
- Includes a robust resident portal that simplifies rent payments, maintenance requests, document access, and resident communication.
- Supports unlimited document storage and customizable templates, enabling efficient handling of leases, notices, and compliance documents.
- Advanced enterprise-level reporting and analytics capabilities may fall short for organizations requiring deep financial modeling or BI integrations.
- Mobile app experience may not be as feature-rich or polished as competitors that prioritize mobile-first design.
- Lacks extensive automation features such as advanced workflow logic or rule-based process triggers found in higher-end platforms.
- May not provide the scalability required by very large property portfolios with highly complex operational structures.
- Custom branding options are somewhat limited, which may impact companies wanting a deeply personalized resident experience.
Features
Key features
Provides credit checks, eviction history, criminal background, SSN verification, and identity checks through integrated screening tools
Allows applicants to complete digital applications, sign leases online, and streamline move-in workflows
Tracks work orders, vendor tasks, purchase orders, and inventory for efficient facility operations
Manages general ledger, payables, receivables, budgets, cash flow, and reconciliations in a single system
Supports ACH and card payments, autopay, subsidy tracking, and automated payment reminders
Handles HUD TRACS, LIHTC, HOME, USDA/RD, and subsidy program compliance reporting
Provides customizable dashboards with exportable reports for financials, leasing, maintenance, and occupancy
Enables residents to make payments, submit requests, communicate with staff, and renew leases online
Captures leads from websites and marketing sources with automated pipeline management
Manages vendor profiles, invoices, activity history, and payments through a centralized panel
Stores leases, compliance forms, financial data, and resident documents securely
Offers SEO-friendly and mobile-friendly websites connected directly to the PMS data
Controls user access by roles for accounting, leasing, maintenance, and management
Syncs showings and appointments with Google Calendar or Outlook
Additional features
Handles resident accounts, communication, rent balances, and activity history
Supports multifamily, affordable housing, HOA, and mixed portfolios in one platform
Enables digital rental applications with automated document collection
Manages lease creation, renewals, expirations, and compliance tracking
Integrates with screening services for criminal, credit, and eviction data
Logs request details, assigns tasks, tracks vendor responses, and monitors completion progress
Processes invoices, tracks vendor expenses, and maintains financial records
Provides complete GL with journal entries, chart of accounts, and financial reports
Offers over 40 customizable reports including rent roll, delinquency, and occupancy analytics
Automates subsidy tracking for assisted-income and mixed-income housing
Accepts ACH and card payments with automatic ledger updates
Provides custom-branded property websites linked to the PMS backend
Syncs schedules and property showings with major calendar platforms
Sends reminders for renewals, inspections, payments, and compliance dates
Keeps all documents and historical data accessible in a secure cloud repository
Pricing
Monthly plans
Countries & Languages
Available in
Interface languages
Billing currencies
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About ExactEstate
ExactEstate is a property management software from ViaTech Systems that serves affordable housing, homeowners associations (HOA), and multifamily properties. It combines 3-click simplicity, an all-inclusive feature set, and rapid deployment so property managers can efficiently oversee their operations. Built specifically by individuals with property management use, it provides tools that align with real-world needs. ExactEstate allows for quick setup, enabling users to manage properties confidently in just a few days. Key capabilities: property tracking tenant management financial reporting maintenance requests communication tools Best for: property managers and owners that need comprehensive management solutions for diverse property types.
ExactEstate Details
ExactEstate's In-App Market Place
Does ExactEstate have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Accepted Payment Currencies
USD ($)
Pros & Cons
- Provides a unified property management platform that centralizes leasing, maintenance, accounting, and tenant communication in one streamlined system.
- Delivers an intuitive, easy-to-use interface that reduces training time and improves productivity across leasing and management teams.
- Offers a full accounting suite with built-in financial tools, enabling accurate ledger management, billing, invoicing, and real-time financial tracking.
- Includes a robust resident portal that simplifies rent payments, maintenance requests, document access, and resident communication.
- Supports unlimited document storage and customizable templates, enabling efficient handling of leases, notices, and compliance documents.
- Advanced enterprise-level reporting and analytics capabilities may fall short for organizations requiring deep financial modeling or BI integrations.
- Mobile app experience may not be as feature-rich or polished as competitors that prioritize mobile-first design.
- Lacks extensive automation features such as advanced workflow logic or rule-based process triggers found in higher-end platforms.
- May not provide the scalability required by very large property portfolios with highly complex operational structures.
- Custom branding options are somewhat limited, which may impact companies wanting a deeply personalized resident experience.
ExactEstate's Support Options
Email Address
support@exactestate.comContact
+1 678-892-7337ExactEstate's Alternatives
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