About expense@work
Expense@work is an expense management software from LLP Group designed to automate firm’s expenses. It provides features for tracking cash, credit card, and travel expenses so organizations can manage their financial activities more effectively. The system is simple to use and efficient to deploy, consolidating all expenses in one place for easy oversight. expense@work is particularly beneficial for firms in the cosmetics and beauty industry, offering specific tracking capabilities tailored to this sector. Key capabilities: expense tracking cash flow management credit card integration travel expense management user-friendly interface Best for: companies looking for an efficient solution to manage their expense reporting and approvals.
Expense@work is a powerful, highly configurable expense management system built for mid-to-large firms that need comprehensive control, compliance, and automation over employee-initiated spending, including complex scenarios like per diems and incoming invoice approval. Its core strength lies in its OCR mobile submission, multi-stage workflow engine, and seamless accounting system posting, which drastically reduces manual work for employees and finance teams alike. However, the lack of transparent, public pricing and a globally recognized vendor brand requires prospective clients to undergo a full demo and procurement process. It is an excellent choice for organizations with complex policy rules that prioritize deep integration and automated compliance.
Pros & Cons
- +Manages not just employee expenses but also business trip requests, mileage, invoice approvals, and contract storage
- +Automated checks against advances, policy compliance, and support for complex VAT/tax rules
- +Eliminates manual entry via OCR and automatic posting.
- −Heavily relies on the vendor's service and the company's commitment to setup.
- −Steep learning curve for new users
- −Lack of readily available pricing plans
Features
Key features
- Mobile Expense Submission (OCR Technology)
- Employees can use the mobile app (or a PC/tablet) to snap a picture of a receipt, and the system uses Optical Character Recognition (OCR) to automatically extract key data like date, vendor, currency, and amount, reducing manual entry.
- Automated Per Diem Calculation
- The system automatically calculates meal allowances (per diems) and compares actual expenditure against any advances given, streamlining the complex process of business trip finalization.
- Multi-Stage Approval Workflows
- Claims are routed to the appropriate managers for review and approval (e.g., department manager, project manager), with email and app notifications to speed up the process.
- Credit Card Reconciliation
- Credit card statements are uploaded and automatically distributed to employees for completion, with the system validating and routing the completed statements for approval.
- Accounting System Posting
- Approved expenses are automatically posted to the company's accounting system, generating the necessary journals for reimbursement (directly or via payroll) and financial reporting.
Additional features
- Expense Submission
- Employees submit expenses using smartphones, tablets, or PCs.
- Receipt Capture
- Optical Character Recognition (OCR) for transaction date, gross value, currency, VAT value, and vendor from a photograph or scanned receipt.
- Expense Approval
- Managers are notified for claims requiring their approval and can approve via email or the mobile app.
- Expense Posting to Accounting System
- Approved and verified transactions are automatically posted to the company's financial system (e.g., generating accounts payable journal).
- Mileage Tracking
- The system enables the accurate tracking of company car mileage.
- Per Diems/Meal Allowances
- Automatic calculation of daily allowances for business trips.
- Business Trip Request & Approval
- A pre-approval process for business trips, including advance payment management.
- Incoming Invoice Approval
- Invoices can be scanned, routed to relevant managers for approval, and posted to the financial system.
- Credit Card Management
- Upload and distribution of credit card statements for employee completion and reconciliation.
- Absence and Overtime Payment Requests
- Management of requests related to absence and overtime payments.
- Contract Management
- Enables the storage and retrieval of contracts and other supplier/customer documents.
- VAT Calculations and Tax Deductibility
- Supports the finance department in checking VAT and ensuring tax-deductibility compliance.
- User-Friendly Interface
- Simple and intuitive interface to minimize end-user training.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About expense@work
Expense@work is an expense management software from LLP Group designed to automate firm’s expenses. It provides features for tracking cash, credit card, and travel expenses so organizations can manage their financial activities more effectively. The system is simple to use and efficient to deploy, consolidating all expenses in one place for easy oversight. expense@work is particularly beneficial for firms in the cosmetics and beauty industry, offering specific tracking capabilities tailored to this sector. Key capabilities: expense tracking cash flow management credit card integration travel expense management user-friendly interface Best for: companies looking for an efficient solution to manage their expense reporting and approvals.
expense@work Details
expense@work's In-App Market Place
Does expense@work have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
EUR (€)
Pros & Cons
- Manages not just employee expenses but also business trip requests, mileage, invoice approvals, and contract storage
- Automated checks against advances, policy compliance, and support for complex VAT/tax rules
- Eliminates manual entry via OCR and automatic posting.
- Heavily relies on the vendor's service and the company's commitment to setup.
- Steep learning curve for new users
- Lack of readily available pricing plans
expense@work's Support Options
Email Address
contact@llpgroup.comContact
(+420) 284 001 611