About guestoo
Guestoo is an event management software from Code Piraten GmbH that simplifies the organization of various events such as corporate events, customer gatherings, seminars, parties, concerts, conferences, incentive trips, and festivals. It includes features like pre-planning, invitations, registration, organization and communication, and check-in and check-out to help manage guest and participant data effectively. Guestoo ensures 100% GDPR compliance, protecting the important information of guests. Over 24,000 customers trust Guestoo for their event management needs. Additionally, the Guestoo apps facilitate smooth check-ins and improve the overall guest use. Key capabilities: pre-planning invitations registration organization and communication check-in and check-out Best for: event planners that need comprehensive solutions for managing events and participant experiences.
Guestoo by Code Piraten GmbH is an event management platform for venues, promoters, and businesses seeking streamlined guest list, access control, and attendee engagement tools. Its primary purpose is to centralize guest workflows—invitation creation, RSVP tracking, on-site check-in, and reporting—with features like customizable RSVP forms, QR-code tickets, companion guest apps, and seating management. The user interface is modern and clear. Dashboards show upcoming events, guest counts, and check-in status with readable widgets. Navigation uses a left-hand menu and contextual action buttons; wizards simplify invite configuration, guest uploads, and seating maps. The responsive design supports desktop and mobile use, enabling staff to operate tablets for check-in with minimal training. Functionality spans the full guest lifecycle: batch imports, custom guest attributes, automated reminders, waitlist handling, and access-tier controls. Notable features include integrated badge printing, real-time door scans, guest profiling for follow-up, and analytics that surface no-shows and attendance trends, helping organizers tighten operations and measure engagement. Performance and reliability are solid for typical venue sizes: the system processes guest lists quickly, handles concurrent check-ins, and maintains sync across devices.
Pros & Cons
- +Comprehensive functionality supports the entire event organization process from planning to post-event.
- +High data security is guaranteed by 100% GDPR compliance, EU-based servers, and ISO certification.
- +Mobile check-in apps for iOS, Android, Mac, and Windows ensure a fast, efficient entry process.
- +Scalable pricing includes a powerful Free-Tarif and flexible monthly plan adjustments.
- +Strong client trust with over 24,000 customers and an average Google rating of 4.9.
- −Customer limit on lower-tier plans is relatively low, requiring upgrades for large events.
- −Full API access is restricted, only becoming available starting with the Basic plan.
- −Multilingual features are limited to "Echte Mehrsprachigkeit" in the Business plan only.
- −Advertising is present in the Free and Basic plans, which can detract from professionalism.
- −Advanced features like the hall plan and customizable email templates are reserved for higher-tier plans.
Features
Key features
- End-to-End Event Organization
- The system covers the entire event organization process, including team collaboration, from pre-planning to post-event activities.
- Comprehensive Data Protection Compliance
- It ensures 100% GDPR compliance with servers located in Germany/EU, regular penetration tests, and ISO-27001 certification.
- Flexible and Rule-Based Registration
- Users can create individualized, rule-based registration forms that display only the relevant fields to each guest, supporting free and paid tickets, waiting lists, and hall plans.
- Dedicated Check-in/Out Apps
- The native iOS, Android, Mac, and Windows apps provide a smooth check-in/out process, including name tag printing on the fly and check-in via NFC chip.
- Integrated Guest Experience Tools
- The optional Social Wall, public guest list, surveys, and LiveVoice translation enhance guest engagement and networking opportunities during the event.
- Seamless Connectivity and API
- It offers a comprehensive API and existing integrations for connecting external systems like CRM, streaming platforms, and custom barrier systems.
Additional features
- Guest Import
- Allows importing guests conveniently via an Excel file.
- CRM Comparison
- Enables comparison with customer relationship management systems via API.
- Accompanying Persons
- Functionality to manage and track guests bringing additional people.
- Guest Groups
- The ability to categorize and manage guests in defined groups.
- Personalized Details
- Offers personalized address and an individual invitation code for each guest.
- Own Sender Email
- Ability to use the user's own email address as the sender.
- Timeslots/Quotas
- Management of timeslots (e.g., for workshops) with specific quotas.
- Automatic E-Invoice
- System generates electronic invoices automatically.
- Any Exports
- Allows various data exports for further use.
- Signature Capture
- Option to capture a digital signature during check-in.
- NFC Chip Check-in
- Guests can also be checked in using an NFC chip.
- LiveVoice Translation
- Integration for live, simultaneous translation services.
- Optional Guest App
- A dedicated app for guests to view event details and network.
- Excel Exports
- Specific data exports (e.g., for the tax office) are available.
- Participant Certificates
- Creation of individual certificates for participants.
- LiveVoice Integration
- Integration with the LiveVoice simultaneous translator.
- 3Q Streaming Platform Integration
- Connectivity with the 3Q streaming platform.
Pricing
Monthly plans
Free
EUR 7
Pro
EUR 69
Business
EUR 159
Countries & Languages
Interface languages
Billing currencies
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About guestoo
Guestoo is an event management software from Code Piraten GmbH that simplifies the organization of various events such as corporate events, customer gatherings, seminars, parties, concerts, conferences, incentive trips, and festivals. It includes features like pre-planning, invitations, registration, organization and communication, and check-in and check-out to help manage guest and participant data effectively. Guestoo ensures 100% GDPR compliance, protecting the important information of guests. Over 24,000 customers trust Guestoo for their event management needs. Additionally, the Guestoo apps facilitate smooth check-ins and improve the overall guest use. Key capabilities: pre-planning invitations registration organization and communication check-in and check-out Best for: event planners that need comprehensive solutions for managing events and participant experiences.
guestoo Details
guestoo's In-App Market Place
Does guestoo have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Free
EUR 7
Pro
EUR 69
Business
EUR 159
Accepted Payment Currencies
EUR (€)
Pros & Cons
- Comprehensive functionality supports the entire event organization process from planning to post-event.
- High data security is guaranteed by 100% GDPR compliance, EU-based servers, and ISO certification.
- Mobile check-in apps for iOS, Android, Mac, and Windows ensure a fast, efficient entry process.
- Scalable pricing includes a powerful Free-Tarif and flexible monthly plan adjustments.
- Strong client trust with over 24,000 customers and an average Google rating of 4.9.
- Customer limit on lower-tier plans is relatively low, requiring upgrades for large events.
- Full API access is restricted, only becoming available starting with the Basic plan.
- Multilingual features are limited to "Echte Mehrsprachigkeit" in the Business plan only.
- Advertising is present in the Free and Basic plans, which can detract from professionalism.
- Advanced features like the hall plan and customizable email templates are reserved for higher-tier plans.
guestoo's Support Options
Documentation
https://www.guestoo.de/doku/gaestemanager/guestoo's Alternatives
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