KALENA logo

KALENA

by Panel Sistemas Informáticos
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ActiveAvailable globallyCloud
Quick facts
VendorPanel Sistemas Informáticos
Year launched
StatusActive
LocationSpain
Countries servedGlobal
Languages2
Integrations
Free tier
Free trialYES
Contact sales

About KALENA

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KALENA is a comprehensive software solution designed for desk booking, meeting room booking, scheduling, space management, and parking management. One of its standout features is its intuitive user interface, which simplifies the complex task of managing office spaces and resources. The user interface is well-designed and easy to navigate, making it simple for users to book desks or meeting rooms, schedule appointments, and manage parking spaces. The software's clean layout and clear labels enhance the overall user experience, allowing users to quickly accomplish tasks without confusion. In terms of core functionalities, KALENA offers a range of innovative features that set it apart from its competitors. One notable aspect is its ability to efficiently manage large datasets, ensuring that complex operations run smoothly and without delays. The software's speed and reliability are particularly impressive, making it a reliable solution for organizations with high demands. In conclusion, KALENA offers a well-rounded solution for desk booking, meeting room booking, scheduling, space management, and parking management.

Pros & Cons

What users like
  • +Flexible pricing model: Charges per resource instead of per user, making it cost-effective for large teams.
  • +User-friendly interface: Interactive floor plans and calendars simplify the booking process.
  • +Modular and scalable: Add only the features or modules you need—desks, rooms, parking, etc.
  • +Strong security: ISO 27001 certified, with support for SSO and multi-factor authentication.
What users flag
  • No dedicated mobile app: Access is only via web browser, which may limit mobile convenience.
  • Limited advanced analytics: Reporting is basic; lacks deep data insights or predictive analytics.
  • UX issues on mobile: Zooming and navigation can be clunky on smaller devices.
  • No public in-app marketplace: Limited plug-and-play add-ons or third-party app extensions.

Features

Key features

Floor-plan & calendar booking
Reserve desks, rooms, or spaces visually using an interactive map or calendar.
QR check-in/out
Use QR codes to confirm presence at booked spaces.
Calendar sync
Integrates with Outlook, Exchange, and Google Calendar.
Occupancy control
Monitor and manage space usage in real-time.
Usage reporting
Get insights on reservations, cancellations, and space optimization

Additional features

Resource booking
Desks, meeting rooms, parking spots, equipment.
Interactive maps
Floor plans for intuitive navigation and selection.
Recurring bookings
Set up repeated reservations with ease.
No-show handling
Auto-release spaces when users don’t check in.
Permission settings
Control access by user roles or departments.
Zone management
Set rules for departments, areas, or teams.
Priority rules
Prioritize resources by business logic or need.
Bulk bookings
Reserve for groups or multiple days at once.
SSO & MFA
Secure login with Single Sign-On and multi-factor authentication.
Access control integration
Sync with gates, barriers, and security systems.
License plate recognition
Automated parking access for registered vehicles.
Notifications
Emails and reminders for upcoming or missed bookings.
Responsive design
Works across desktop, tablet, and mobile browsers.
Custom branding
Adapt interface to company identity.
Admin controls
Create, manage, and report on all assets and users.
Real-time updates
Immediate reflection of bookings and changes.
Analytics dashboards
Visual insights into usage and occupancy.
Scalability
Add unlimited users; priced per resource, not user.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Annual plans

Basic

EUR 20

≈ EUR 1.67/mo when billed annually

≈EUR 1.67/mo when billed annually

Enterprise

EUR 250

≈ EUR 20.83/mo when billed annually

≈EUR 20.83/mo when billed annually

Countries & Languages

Global
Countries served
2
Interface languages
1
Billing currencies

Interface languages

EnglishSpanish

Billing currencies

🇪🇺EUR

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