About KALENA
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KALENA is a comprehensive software solution designed for desk booking, meeting room booking, scheduling, space management, and parking management. One of its standout features is its intuitive user interface, which simplifies the complex task of managing office spaces and resources. The user interface is well-designed and easy to navigate, making it simple for users to book desks or meeting rooms, schedule appointments, and manage parking spaces. The software's clean layout and clear labels enhance the overall user experience, allowing users to quickly accomplish tasks without confusion. In terms of core functionalities, KALENA offers a range of innovative features that set it apart from its competitors. One notable aspect is its ability to efficiently manage large datasets, ensuring that complex operations run smoothly and without delays. The software's speed and reliability are particularly impressive, making it a reliable solution for organizations with high demands. In conclusion, KALENA offers a well-rounded solution for desk booking, meeting room booking, scheduling, space management, and parking management.
Pros & Cons
- +Flexible pricing model: Charges per resource instead of per user, making it cost-effective for large teams.
- +User-friendly interface: Interactive floor plans and calendars simplify the booking process.
- +Modular and scalable: Add only the features or modules you need—desks, rooms, parking, etc.
- +Strong security: ISO 27001 certified, with support for SSO and multi-factor authentication.
- −No dedicated mobile app: Access is only via web browser, which may limit mobile convenience.
- −Limited advanced analytics: Reporting is basic; lacks deep data insights or predictive analytics.
- −UX issues on mobile: Zooming and navigation can be clunky on smaller devices.
- −No public in-app marketplace: Limited plug-and-play add-ons or third-party app extensions.
Features
Key features
- Floor-plan & calendar booking
- Reserve desks, rooms, or spaces visually using an interactive map or calendar.
- QR check-in/out
- Use QR codes to confirm presence at booked spaces.
- Calendar sync
- Integrates with Outlook, Exchange, and Google Calendar.
- Occupancy control
- Monitor and manage space usage in real-time.
- Usage reporting
- Get insights on reservations, cancellations, and space optimization
Additional features
- Resource booking
- Desks, meeting rooms, parking spots, equipment.
- Interactive maps
- Floor plans for intuitive navigation and selection.
- Recurring bookings
- Set up repeated reservations with ease.
- No-show handling
- Auto-release spaces when users don’t check in.
- Permission settings
- Control access by user roles or departments.
- Zone management
- Set rules for departments, areas, or teams.
- Priority rules
- Prioritize resources by business logic or need.
- Bulk bookings
- Reserve for groups or multiple days at once.
- SSO & MFA
- Secure login with Single Sign-On and multi-factor authentication.
- Access control integration
- Sync with gates, barriers, and security systems.
- License plate recognition
- Automated parking access for registered vehicles.
- Notifications
- Emails and reminders for upcoming or missed bookings.
- Responsive design
- Works across desktop, tablet, and mobile browsers.
- Custom branding
- Adapt interface to company identity.
- Admin controls
- Create, manage, and report on all assets and users.
- Real-time updates
- Immediate reflection of bookings and changes.
- Analytics dashboards
- Visual insights into usage and occupancy.
- Scalability
- Add unlimited users; priced per resource, not user.
Pricing
Annual plans
Basic
EUR 20
≈ EUR 1.67/mo when billed annually
≈EUR 1.67/mo when billed annually
Enterprise
EUR 250
≈ EUR 20.83/mo when billed annually
≈EUR 20.83/mo when billed annually
Countries & Languages
Interface languages
Billing currencies
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About KALENA
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KALENA Details
KALENA's In-App Market Place
Does KALENA have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
0
Mini Apps
Pricing Options
Plans
Annual plans
Basic
EUR 20
≈ EUR 1.67/mo when billed annually
≈EUR 1.67/mo when billed annually
Enterprise
EUR 250
≈ EUR 20.83/mo when billed annually
≈EUR 20.83/mo when billed annually
Accepted Payment Currencies
EUR (€)
Pros & Cons
- Flexible pricing model: Charges per resource instead of per user, making it cost-effective for large teams.
- User-friendly interface: Interactive floor plans and calendars simplify the booking process.
- Modular and scalable: Add only the features or modules you need—desks, rooms, parking, etc.
- Strong security: ISO 27001 certified, with support for SSO and multi-factor authentication.
- No dedicated mobile app: Access is only via web browser, which may limit mobile convenience.
- Limited advanced analytics: Reporting is basic; lacks deep data insights or predictive analytics.
- UX issues on mobile: Zooming and navigation can be clunky on smaller devices.
- No public in-app marketplace: Limited plug-and-play add-ons or third-party app extensions.
KALENA's Support Options
KALENA's Alternatives
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FlexEZ
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SmartSpace Global
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