About Onexma
Onexma is a travel expense management software from Onexma Software GmbH that helps users manage travel costs and expenses online. It combines travel expense reporting, holiday management, and asset management so that users can efficiently track and analyze their expenses. The platform offers mobile access via smartphones, enabling users to manage expenses on the go. Onexma simplifies the representation of travel expenses, providing quick evaluations suitable for teams or organizations. Key capabilities: travel expense reporting holiday management asset management expense accounting user references Best for: businesses and teams that need to manage travel expenses efficiently.
Onexma is a streamlined expense management platform built for business travelers, field service teams, and multinational companies. It offers a browser-based and mobile-friendly environment for submitting, approving, and tracking expenses in real time. Designed with simplicity and global usability in mind, Onexma helps organizations reduce paperwork, improve compliance, and accelerate reimbursements. Employees can submit expenses by scanning receipts via mobile app or uploading them through the web portal. The platform supports automatic mileage calculation (in miles or kilometers), multi-currency entries, and custom expense categories. Its approval workflows allow managers to validate claims quickly, while finance teams benefit from automated expense categorization and policy enforcement. Onexma is particularly suited for organizations with international operations, offering country-specific expense policies and support for multiple languages. It eliminates the need for spreadsheets and email-based approvals by centralizing all workflows online. The system also integrates with accounting and payroll platforms, enabling seamless financial reconciliation. The platform includes real-time analytics, allowing businesses to monitor spending trends, identify anomalies, and optimize budgets.
Pros & Cons
- +Mobile-first design simplifies expense submission for traveling employees.
- +Automatic mileage and multi-currency support make it ideal for international teams.
- +Country-specific policies ensure compliance with local regulations.
- +Approval workflows reduce bottlenecks and speed up reimbursements.
- +Real-time analytics help finance teams monitor spending and optimize budgets.
- −Advanced reporting customization may require technical support or vendor assistance.
- −Mobile app requires internet access and does not support offline submission.
- −No built-in ticketing system for handling employee support or technical issues.
- −Interface may feel basic compared to more feature-rich platforms.
- −Limited gamification or engagement features for employee motivation.
Features
Key features
- Mobile Receipt Capture – Submit expenses by scanning receipts via smartphone or tablet.
- Automatic Mileage Calculation – Calculates travel distance in miles or kilometers based on user or location.
- Multi-Currency Support – Handles international claims with real-time currency conversion.
- Custom Expense Categories – Organizes expenses by type, project, or department.
- Approval Workflow Automation – Routes claims through multi-level validation chains.
- Country-Specific Expense Policies – Enforces compliance with local travel and reimbursement rules.
- Real-Time Analytics Dashboard – Tracks spending trends, policy violations, and budget usage.
- Accounting & Payroll Integration – Syncs with financial systems for reimbursement and reporting.
Additional features
- Custom Expense Categories – Organizes expenses by type, project, or department.
- Approval Workflow Automation – Routes claims through multi-level validation chains.
- Country-Specific Expense Policies – Enforces compliance with local travel and reimbursement rules.
- Real-Time Analytics Dashboard – Tracks spending trends, policy violations, and budget usage.
- Accounting & Payroll Integration – Syncs with financial systems for reimbursement and reporting.
- Browser-Based Interface – Accessible from any device without installation.
- Multi-Language Support – Delivers content in various languages for global teams.
- Role-Based Access Control – Assigns permissions based on job function and hierarchy.
- Expense Claim History – Stores past submissions for audit and reference.
- Email-Based Submission Option – Allows forwarding receipts via email for automated processing.
- Tablet-Optimized UI – Enhanced layout for iPad and Android tablets.
- Secure Data Handling – Ensures compliance with privacy and financial regulations.
Pricing
Monthly plans
Home Tariff
EUR 2.5
Business Tariff
EUR 5
Countries & Languages
Available in
Interface languages
Billing currencies
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About Onexma
Onexma is a travel expense management software from Onexma Software GmbH that helps users manage travel costs and expenses online. It combines travel expense reporting, holiday management, and asset management so that users can efficiently track and analyze their expenses. The platform offers mobile access via smartphones, enabling users to manage expenses on the go. Onexma simplifies the representation of travel expenses, providing quick evaluations suitable for teams or organizations. Key capabilities: travel expense reporting holiday management asset management expense accounting user references Best for: businesses and teams that need to manage travel expenses efficiently.
Onexma Details
Onexma's In-App Market Place
Does Onexma have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Home Tariff
EUR 2.5
Business Tariff
EUR 5
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CHF (CHF), CNY (¥), INR (₹), RUB (₽), MXN (Mex$), BRL (R$), KRW (₩), SEK (kr), NZD (NZ$), NOK (kr), ZAR (R), SGD (S$)
Pros & Cons
- Mobile-first design simplifies expense submission for traveling employees.
- Automatic mileage and multi-currency support make it ideal for international teams.
- Country-specific policies ensure compliance with local regulations.
- Approval workflows reduce bottlenecks and speed up reimbursements.
- Real-time analytics help finance teams monitor spending and optimize budgets.
- Advanced reporting customization may require technical support or vendor assistance.
- Mobile app requires internet access and does not support offline submission.
- No built-in ticketing system for handling employee support or technical issues.
- Interface may feel basic compared to more feature-rich platforms.
- Limited gamification or engagement features for employee motivation.
Onexma's Support Options
Onexma's Alternatives
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