About Propared
Propared is a project management software from Propared that focuses on event planning and coordination. It provides task tracking, collaboration tools, and reporting features so teams can efficiently manage events and resources. Designed for a variety of industries, Propared helps users simplify their workflow and monitor project progress in real-time. The platform includes tools for budget management, resource allocation, and scheduling, which enables users to keep their projects organized and on track. Key capabilities: task management team collaboration budget tracking scheduling tools reporting features Best for: event planners and project managers that need to coordinate complex projects and events.
Propared is a cloud‑based production planning and scheduling software specifically crafted for arts organisations and live events, bringing together calendars, tasks, resource booking and communication into a unified platform. Founded in 2013 and headquartered in Denver, it was developed by industry veterans who recognised that live‑events workflows differ significantly from traditional project management tools. The core appeal of Propared lies in how it addresses tight timelines, frequent changes and high coordination demands typical of live productions, allowing users to build a timeline of rehearsals, load‑in, performances, vendor calls and more, then clone previous show templates for efficiency and consistency. It offers crew scheduling, conflict detection, labor cost tracking, inventory management (for gear, props, costumes), and publicly shareable production books (webpages) so that cast, crew or external vendors always reference the latest information. Users have praised its intuitive interface, ease of implementation and how it keeps everyone “on the same page” when schedules shift.
Pros & Cons
- +Specifically built for live event, production, and arts organisations, aligning with rehearsals, performances, and logistics.
- +Strong capability for scheduling and timeline management, capturing every task from rehearsals to show.
- +Excellent for team & role coordination, helping multiple departments collaborate and stay informed.
- +Production book and shareable schedule outputs simplify communication with cast/crew.
- +Cloud-hosted and mobile-friendly: users can view live updates, reducing confusion on changes.
- −Initial setup can be time-consuming, defining categories, roles, and templates.
- −Not ideal for organisations needing ticketing, exhibitor management, or registration features.
- −Some features (exports, multi-project views) may require higher subscription tiers.
- −Limited offline access for teams needing heavy asset management; complementary tools may be required.
Features
Key features
- Production Scheduling & Timeline Management
- Create detailed calendars, events, and due‑dates for productions or live events, viewable in day/week/month modes.
- Project Cloning & Templates
- Clone entire event/project schedules and reuse templates for recurring shows or projects, reducing setup time.
- Contact, Role & Team Management
- Manage persons, organizations, and roles (including placeholders), and assign them to projects/tasks across the event lifecycle.
- Production Books & Shareable Outputs
- Generate shareable live web pages filtered for different audience groups (crew, cast, stakeholders) so everyone sees what’s relevant.
- Attachments & Resource Linkage
- Link to files/URLs for logistics, locations, specs, etc., centralizing all event resources in one place.
Additional features
- Project & Event Hierarchy
- Create projects (shows/events) and key milestones or tasks within a timeline view.
- Filterable Views & Grouping
- Filter and group events by status, category, department, team, location, etc., allowing tailored schedules.
- Location & Space Conflict Detection
- Alerts for overlapping bookings or tasks in the same location to avoid double-booking.
- Multi‑Project Views & Company Calendars
- View multiple projects for organization-wide monitoring.
- Notes, Reports & To‑Dos
- Create reports, track meeting notes, task assignments, and due dates for pre-production or rehearsal debriefs.
- Custom Tags/Departments/Categories
- Set up department lists, categories, and statuses to structure workflows.
- Export & Subscription Support
- Export data (spreadsheets) and subscribe to calendars (iCal) to view schedules in Google/Outlook.
- Cloud‑Hosted Platform with Mobile Friendly Web Access
- Accessible via browser and mobile-friendly, designed for arts and event organisations.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About Propared
Propared is a project management software from Propared that focuses on event planning and coordination. It provides task tracking, collaboration tools, and reporting features so teams can efficiently manage events and resources. Designed for a variety of industries, Propared helps users simplify their workflow and monitor project progress in real-time. The platform includes tools for budget management, resource allocation, and scheduling, which enables users to keep their projects organized and on track. Key capabilities: task management team collaboration budget tracking scheduling tools reporting features Best for: event planners and project managers that need to coordinate complex projects and events.
Propared Details
Propared's In-App Market Place
Does Propared have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CHF (CHF), CNY (¥), SEK (kr), NZD (NZ$), SGD (S$), HKD (HK$), KRW (₩), INR (₹), MXN (Mex$)
Pros & Cons
- Specifically built for live event, production, and arts organisations, aligning with rehearsals, performances, and logistics.
- Strong capability for scheduling and timeline management, capturing every task from rehearsals to show.
- Excellent for team & role coordination, helping multiple departments collaborate and stay informed.
- Production book and shareable schedule outputs simplify communication with cast/crew.
- Cloud-hosted and mobile-friendly: users can view live updates, reducing confusion on changes.
- Initial setup can be time-consuming, defining categories, roles, and templates.
- Not ideal for organisations needing ticketing, exhibitor management, or registration features.
- Some features (exports, multi-project views) may require higher subscription tiers.
- Limited offline access for teams needing heavy asset management; complementary tools may be required.
Propared's Support Options
Email Address
support@propared.comChatbot
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