QikKids

Additional features

Integrated Cloud Solutions

Offers a comprehensive suite of cloud-based products including "Office" for administration, "Playground" for educators, and "Home" for parents, designed to work seamlessly together.

Centralized Management

Provides a unified platform to manage all aspects of childcare operations from one central location.

Flexible Subscription Options

Offers various pricing plans (Lite, Core, Essential, Desktop) with flexible billing and aims for no hidden fees or long-term contracts.

Secure Cloud Hosting

Hosted on Amazon Web Services, ensuring 24/7 global access and robust security for all data.

Child Care Subsidy (CCS) Software

Specializes in automating and managing Child Care Subsidy (CCS), Additional Child Care Subsidy (ACCS), and Inclusion Support Subsidy (ISS) claims for Australian services.

Online Invoicing

Generates invoices digitally for recurring, variable, and ad-hoc payments.

Automated Payment Reminders

Automatically sends reminders to parents for outstanding invoices, improving cash flow.

Diverse Payment Options (QikPay)

Supports a wide range of payment methods including credit/debit cards, online bank transfers, cash/checks, and integrated solutions like PayNow and Direct Debit.

Automated Payments

Facilitates auto-charging and uploading of payments, streamlining the collection process.

Payment Reconciliation

Tools to reconcile electronic payments, reducing errors and fraud.

Debt Management

Features designed to help reduce outstanding debt and improve a center's cash flow.

Period Accounting

Tools for managing and closing accounting periods efficiently.

Bulk Fee Uploads

Enables the bulk update of fee schedules for multiple accounts.

Early Drop Off/Late Pickup Fees

Functionality to automatically apply fees for early drop-offs and late pickups.

Waitlist Management

Advanced tools for managing waitlist enquiries, tracking offers, and converting them to enrollments.

Online Enrolment (QK Enrol)

Allows families to complete the entire enrolment process digitally, including submitting documents.

Casual Bookings

Manages and processes casual booking requests efficiently.

Custom Enrolment Forms

Enables customization of online enrolment forms to capture specific information required by the center.

Complying Written Arrangement (CWA) Management

Supports the digital management of CWAs for CCS purposes.

Booking Management

Supports creating, managing, and editing child bookings, including handling overlaps and applying end dates.

Occupancy Monitoring

Provides tools to monitor current and projected occupancy levels at a service level and report on vacancies.

Digital Sign-in/out (Kiosk/App)

Offers contactless sign-in/out for children and staff via QR code, PIN, or app, including options for re-entry within a day.

Real-time Headcounts

Ensures accurate, live headcounts of children in each room, aiding in maintaining correct staff ratios.

Attendance Tracking

Digitally records and tracks child attendance, syncing updates with the master roll.

Absence Management

Allows notification and management of child absences (standard and additional), holidays, and cessation of care.

Guardian Sign-in/out Permissions

Allows specific permissions for drop-offs and collections to be set for each contact.

Immunization Tracking & Warnings

Tracks immunization status of children and generates warning reports for incomplete records.

Digital Portfolios

Enables educators to create and manage digital learning portfolios for each child.

Observations

Facilitates recording detailed observations of children's learning and development, linking them to educational frameworks.

Documentation Tools

Provides comprehensive tools for documenting child progress and daily activities.

Moments Capture & Sharing

Allows educators to capture and share special "moments" (photos, videos) with parents.

Incident & Accident Reports

Supports digital recording of incident and accident reports, with instant notification to parents.

Learning Analysis

Tools to analyze and track children's learning progress.

Canvases & Reflections

Supports various creative methods for educators to document and reflect on learning experiences.

Parent Engagement Web Portal and App

A dedicated hub for parents to engage with the center, view updates, and manage their account.

Two-Way Communication (Messenger)

Enables direct, two-way messaging between educators and parents for seamless interaction.

Live Updates from Center

Parents receive real-time updates on their child's day, including meals, naps, nappy changes, and learning posts.

Health Tracking (Upcoming)

Will allow recording and tracking of child health events and updates.

View Bookings

Parents can easily view their child's previous and upcoming bookings.

Notify Absences/Holidays (from app)

Parents can directly notify the center of child absences or holidays via the app.

Update Bank Details (from app)

Parents can update their payment and bank details directly through the app.

View CCS Entitlements (from app)

Parents can access and understand their Child Care Subsidy entitlements via the app.

Centralized Information for Parents

Provides parents with transparency and peace of mind by centralizing all care and financial information.

Comprehensive Reporting

Offers a wide range of reports for financial, attendance, activity, and compliance needs, including custom filters.

CCS Error Management

Quickly identifies and helps resolve errors related to current and historical CCS submissions.

Compliance with Legislation

Designed to help services comply with relevant childcare legislation (e.g., Australian government regulations).

Multi-Service Reporting

Allows group organizations to generate reports and gain insights across multiple centers.

Audit Absences

Function to track children who have reached 41 or more YTD absences.

Staff Profiles

Supports recording details for employees and volunteers.

Staff Clock In/Out & Timesheets

Allows staff to clock in and out digitally, automatically creating digital timesheets for payroll accuracy.

Rostering

Enables easy creation and editing of staff rosters with notifications to employees.

Qualifications Tracking

Records and manages current qualifications held by staff members.

Language Tracking

Records languages in which staff are fluent.

User Permissions

Allows for setting different access roles (Administrator, Manager, Educator) with specific permissions.

Copying Rosters

Capacity to copy and paste rosters between staff members for efficiency.

Integrations to Meet Needs

Offers a range of integrated childcare management tools and supports seamless integration with third-party systems (CRM, payment gateways, SIS like Xero and Ento).

World-Renowned Support Team

Provides experienced and caring support via phone, email, live chat, and tickets.

Comprehensive Training

Offers free, unlimited access to training modules (videos, articles) covering various topics, plus options for booking trainer sessions.

API (Application Programming Interface)

Provides API functionality for custom integrations.

Centre Flags

Option to highlight or "Flag" centers in the admin screen for easier identification.