QvikList

Additional features

Integrated Collaboration Platform

Combines data management, document handling, task assignment, workflow automation, and team chat within a single platform, eliminating the need for disparate tools and streamlining teamwork.

Unified Information & Document Management

Manages both structured data (lists, spreadsheets) and unstructured data (documents, files) in one system, allowing users to connect and manage all types of business information in a cohesive manner.

Task Management System

Enables users to create, assign, and track tasks directly within QvikList, ensuring accountability and efficient workflow execution for individuals and teams.

Customizable Workflow Automation

Empowers users to design and automate business processes using workflows, ranging from simple to-do lists to complex, multi-stage approval sequences, improving consistency and reducing manual effort.

Built-in Team Chat Functionality

Includes integrated chat features to facilitate real-time communication and collaboration among team members directly within the context of data and projects, enhancing context and speeding up decision-making.

Data and Document Association Capability

Allows users to directly link and associate documents (e.g., invoices, contracts) with specific data records (e.g., customer profiles, project tracking sheets), creating a clear and organized relationship between data and supporting documentation.

Centralized Access Security Management

Provides a single point of control for managing security settings for both data and documents, simplifying access permissions and ensuring consistent security policies across all information assets.

Comprehensive Version History Tracking

Automatically tracks all changes made to data records, providing a detailed audit trail and history of modifications, enhancing data integrity and accountability.

Robust Change Control Mechanisms

Offers features for controlling and managing data changes, ensuring that modifications are tracked, authorized, and auditable, crucial for sensitive business information.

Version Tagging for Easy Retrieval

Enables users to tag specific versions of data lists and records, allowing for quick and easy retrieval of past states and facilitating historical analysis or rollback if needed.

Granular Security Levels - List, Field, and Record

Offers highly customizable security settings that can be applied at different levels of granularity: to entire lists, specific fields within lists, or individual records, providing precise control over data access.

List-level security

Control access to entire lists of data.

Field-level security

Restrict viewing or editing of specific data fields within a list.

Record-level security

Define access permissions for individual data entries or rows within a list.

Versatile Workflow Creation - Simple to Multi-Step

Users can design workflows to match their exact needs, from basic single-step tasks to complex workflows with multiple stages, approvals, and conditional logic, offering flexibility for various business processes.

Workflow Automation for Data-Driven Processes

Automates processes that are triggered or driven by changes or updates in data within QvikList, ensuring timely actions and consistent process execution based on data events.

Work Assignment & Progress Tracking within Workflows

Facilitates assigning specific tasks to users within defined workflows and provides tools to monitor and track the progress of these tasks, improving accountability and workflow visibility.

Adaptable to a Wide Range of Business Use Cases

QvikList's flexible nature makes it suitable for diverse applications across different departments and industries, including:

Employee reviews

Streamline and manage performance review processes.

Expense reports

Simplify expense tracking, approval, and reporting.

Price list management

Centralize and control price list data, versions, and access.

Annual attestations

Manage and track employee attestations and compliance confirmations.

Business continuity plans

Organize and maintain business continuity plans and related information.

And many other data-driven business processes.

End-User Customization Capabilities

Empowers non-technical users to customize the platform to their specific needs without requiring extensive IT support:

Customizable fields

Users can define and modify data fields within lists to capture specific information.

Customizable workflows

Users can create and adjust workflows to match their unique process requirements.

Customizable security settings

Users can adjust security permissions and access controls to protect sensitive data according to their needs.

API (Application Programming Interface) Access to Data

Provides a robust API that allows programmatic access to data managed within QvikList, enabling integration with other business applications and systems for data exchange and automation.

Version Tagging for Specific API Data Retrieval

The API supports retrieving data from specific tagged versions, allowing applications to access historical data snapshots or specific points in time for reporting or analysis.

Seamless Single Sign-On (SSO) Integration

Integrates smoothly with popular SSO providers like Okta and Azure AD, allowing organizations to leverage their existing user authentication systems for QvikList access and simplifying user management.

IT-Friendly Managed Technology Solution (Cloud Option)

Offers a fully managed cloud-hosted solution, reducing the burden on internal IT departments by handling infrastructure, maintenance, security, and updates, allowing IT to focus on other strategic initiatives.

Pricing & Deployment Flexibility

Standard User-Based Subscription Pricing

Pricing is structured on a per-user, per-month subscription basis, offering predictable and scalable cost management tied to platform usage.

Affordable $8/user/month Standard Pricing

Published standard pricing is set at $8 per user per month, making it competitively priced for many businesses.

Generous Free Tier for Small Teams (Up to 3 Users)

Provides a completely free tier for up to 3 users, allowing small teams or individuals to use QvikList with full features (with list limitations) at no cost, ideal for testing or small-scale use.

Unlimited Teams and Lists on Paid Tiers (Except Free Tier)

Paid subscriptions remove restrictions on the number of teams and lists users can create, enabling extensive and flexible use of the platform for growing organizations (Free tier limited to 5 lists).

Fully Managed Cloud Hosting Included

Standard pricing includes managed cloud hosting by QvikList, covering infrastructure management, capacity planning, performance optimization, and security, simplifying deployment and maintenance for users.

Automatic Software Upgrades Managed by QvikList

Users benefit from seamless and automatic software updates, ensuring they always have access to the latest features, security patches, and improvements without manual intervention or IT overhead.

Flexible Payment Options - Monthly or Yearly

Offers payment flexibility with monthly credit card auto-pay for convenience and yearly invoice-based payment options for organizations with specific billing requirements.

Customer-Hosted Deployment Option for Enhanced Control

Provides the option for customer-hosted deployment on the client's own Azure or AWS cloud tenant, giving organizations greater control over data location, security, and infrastructure management for compliance or internal policies.

User-Based Pricing for Customer-Hosted Deployments

Even with customer-hosted deployments, pricing remains user-based, ensuring consistent and scalable cost structure, although additional ongoing support costs may apply for this option.

Client-Managed Infrastructure with QvikList Technical Support (Customer Hosted)

In customer-hosted scenarios, the client manages the underlying compute and storage infrastructure, while QvikList provides technical support to assist with deployment, maintenance, and platform-related issues.

Client-Determined Upgrade Frequency for Customer-Hosted Instances

Organizations choosing customer-hosted deployment have the flexibility to control the frequency of software upgrades, allowing them to align updates with their internal change management processes and schedules.

Storage Overage Fees Beyond Included Limits

Standard pricing includes a storage allowance, but additional fees are incurred for exceeding the 5GB per user storage limit, encouraging efficient data management or requiring budget consideration for large data volumes.

Fees for Excessive API Calls (Above 10,000/month)

While API access is included, usage beyond 10,000 API calls per month may incur additional fees, designed to manage platform resource utilization and encourage efficient API integration strategies.

FAQ Highlights (Key Takeaways)

Easy Free Trial via Free Tier

The free tier with up to 3 users serves as an accessible and risk-free way to try out QvikList and evaluate its features and suitability.

Simple Subscription Cancellation Process

Subscription cancellation is straightforward and can be managed directly through the QvikList website, providing users with control over their service.

Data Retention and Deletion Policy After Subscription End

QvikList retains user data for one month after subscription termination, providing a grace period to reinstate the subscription or download data before permanent deletion, emphasizing data security and user responsibility.

Transparent and Published Pricing - No Custom Deals

QvikList maintains a transparent and published pricing model, avoiding custom deals and aiming for fair and consistent pricing for all customers, regardless of company size, promoting price transparency and simplifying cost estimation.