About Shachihata Cloud
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Shachihata Cloud is a digital transformation tool that bridges the gap between Japan’s long-standing “hanko” culture and the growing demand for paperless efficiency. Developed by Shachihata, a brand already well-trusted for physical seals, this platform offers businesses a way to transition smoothly into electronic operations without abandoning the familiar processes that have defined their workflows for decades. At its core, Shachihata Cloud provides electronic seals, approval systems, and contract management, but what makes it stand out from typical e-signature platforms is its integration of workflow automation and groupware features. Companies not only gain the ability to apply digital seals to important documents but also benefit from built-in tools such as a scheduler, bulletin board, timecard system, and even a business card folder, all designed to centralize internal information and enhance operational efficiency. One of the biggest strengths of Shachihata Cloud lies in its accessibility and ease of use. The platform is designed with simplicity in mind, requiring no extensive training or detailed manuals before employees can get started.
Pros & Cons
What users like
- +Comprehensive features: Covers electronic seals, approvals, contracts, workflows, and groupware.
- +Affordable plans: Starts at ¥220/user/month with modular options.
- +User-friendly: No training needed; intuitive interface.
- +Fast setup: Same-day implementation possible.
- +Strong support: Free trial includes webinars, help site, and live consultations.
- +Legal compliance: Supports Japan’s Electronic Book Storage Law and electronic signatures.
What users flag
- −Limited trial access: Some premium features (e.g., timestamps) excluded.
- −Storage limits: Basic plan offers only 300MB/user unless upgraded.
- −Japan-centric: May require localization for global use.
- −Add-on costs: Advanced support and extra features require paid options
Features
Key features
- Comprehensive Workflow Functions
- The software is equipped with a variety of workflow functions to streamline and digitize processes, particularly for back-office operations.
- Ease of Implementation and Use
- It's designed for same-day implementation with no specialized knowledge or training required, making it accessible even for users who are not IT-savvy.
- Customizable Set Plans
- Offers a wide range of plans tailored to specific needs, such as communication, workflow, document management, and security.
- Electronic Seals and Stamps
- Provides electronic seals, including a name stamp and a date stamp, to digitize the traditional Japanese "hanko" culture.
- Extensive Groupware Functions
- Includes a suite of groupware tools like a timecard, scheduler, bulletin board, and business card folder to centralize and improve operational efficiency.
Additional features
- Electronic Seal (Name and Date Stamp)
- Provides digital versions of traditional stamps for electronic documents.
- Workflow
- Enables the creation of automated workflows for document approvals and other processes.
- Guest User
- Allows temporary users to use seals and custom seals.
- File Attachment
- Supports attaching up to 10 files per view to documents.
- Favorite Circular Route
- Users can save frequently used approval routes.
- File Addition from Approver
- Approvers can add files to a document during the approval process.
- Contract Document List
- Provides a centralized list for managing contract documents.
- Bulletin Board
- A groupware feature for sharing information and announcements.
- Business Card Folder
- A tool for managing and sharing business cards.
- User Directory
- A directory of all users on the system.
- Timecard
- A feature for time and attendance management.
- Scheduler
- A calendar and scheduling tool.
- File Retention
- Stores files for one year.
- File Storage Capacity
- Provides a basic storage capacity of 300MB per user.
- File Upload
- Supports uploading files up to 50MB.
- Document Conversion
- Can convert Word and Excel files to PDF format.
- Smartphone Native App
- A dedicated app for smartphones for on-the-go access.
- Original Seal Classification
- A search function to classify original seals.
- Account Lock
- Automatically locks an account after multiple failed login attempts.
- External Attachments
- Allows for attachments from external sources within the workflow.
- Input Form Template Plus
- Provides enhanced templates for input forms.
- Page Break Preview
- Users can preview page breaks before sending documents.
- CSV Output
- Allows for the CSV output of circular documents.
- Skip Function
- Enables skipping a step in the circular route.
- Deliberation Function
- A feature for deliberation within the workflow.
- Sticky Notes
- Allows users to add digital sticky notes to documents.
- Confidentiality Settings
- Can set a document as confidential.
- Favorite Text Addition
- Users can save frequently used text additions.
- Stamp Position Specification
- Allows specifying the position of a stamp.
- External User Viewing Settings
- Allows setting viewing permissions for external users.
- Long-Term File Management
- A paid option for long-term file storage and management.
- Electronic Signature
- An optional feature for providing legally binding electronic signatures.
- Two-Factor Authentication
- An optional security feature.
- IP Address Restriction
- An optional feature to restrict access by IP address.
- Email Expiration Setting
- An optional feature to set an expiration date for emails.
- To-Do List
- A groupware feature for managing tasks.
- File Emailing
- A tool for sending files via email.
- Calendar Linkage
- A feature to link with a calendar.
- Knowledge Management
- A knowledge base feature.
- Survey
- A tool for creating and sending surveys.
- Business Card Sharing
- A feature for sharing business cards.
- Photo Sharing
- A feature for sharing photos.
Pricing
Free trial
Free version
Request a quote
Promo Offer
Countries & Languages
1
Countries served
1
Interface languages
1
Billing currencies
Available in
Japan
Interface languages
Japanese
Billing currencies
🇯🇵JPY
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About Shachihata Cloud
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Shachihata Cloud Details
Vendor
Shachihata
Year Launched
1941
Location
西区天塚町4-69, Nagoya-shi, Aichi, Japan
Deployment
cloud
Training Options
videos, demo
Countries Served
Japan
Languages
Japanese
Users
Administrators, Managers, General employees, IT staff, Government officials, Public service workers
Industries Served
Information services, Government and public organizations, Energy and gas, Construction, Service industries, Trading companies
Tags
Digital Signature, Shachihata
Shachihata Cloud's In-App Market Place
Does Shachihata Cloud have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Free trial
Free version
Request a quote
Promo Offer
Accepted Payment Currencies
JPY (¥)
Pros & Cons
- Comprehensive features: Covers electronic seals, approvals, contracts, workflows, and groupware.
- Affordable plans: Starts at ¥220/user/month with modular options.
- User-friendly: No training needed; intuitive interface.
- Fast setup: Same-day implementation possible.
- Strong support: Free trial includes webinars, help site, and live consultations.
- Legal compliance: Supports Japan’s Electronic Book Storage Law and electronic signatures.
- Limited trial access: Some premium features (e.g., timestamps) excluded.
- Storage limits: Basic plan offers only 300MB/user unless upgraded.
- Japan-centric: May require localization for global use.
- Add-on costs: Advanced support and extra features require paid options
Shachihata Cloud's Support Options
Email Address
shachihata.web@gmail.com
