About Spesenfuchs
Spesenfuchs is an expense management software from Spesenfuchs that helps organizations manage and track employee expenses. It provides features such as expense reporting, receipt scanning, and integration with accounting systems so users can efficiently handle their financial transactions. The software allows for quick submission and approval of expenses, improving the overall expense management process. Users can also generate detailed reports for analysis and decision-making. Key capabilities: expense tracking receipt management approval workflows reporting tools accounting integration Best for: businesses and organizations that need to simplify their expense tracking and reimbursement processes.
Spesenfuchs offers a well-designed SaaS solution for travel expense and receipt management, tailored especially for German-market small businesses and freelancers. The browser-based platform eliminates software installation and allows users on tablets, smartphones or desktops to capture receipts, calculate domestic and foreign travel allowances, handle mileage, and generate export files for major accounting systems. One of its strongest aspects is the integration layer—connecting with DATEV, Lexware, sevDesk and others—reducing manual hand-offs between travel data and bookkeeping. Pricing is accessible for smaller teams, making digital expense tracking viable without heavy upfront cost. On the flip side, its focus on the German regulatory environment means that businesses operating globally may find localisation lacking, and the absence of a native mobile app could matter for mobile-first users. Overall, for organisations operating primarily in Germany and seeking to streamline travel cost reporting, Spesenfuchs is a solid, cost-effective choice.
Pros & Cons
- Very intuitive user interface enabling rapid travel-expense entry even on the go.
- Strong support for German statutory travel expense law and automatic updates to keep compliance.
- Seamless export and integration into major German accounting systems reducing bookkeeping overhead.
- Affordable pricing structure for small businesses and self-employed users with scalable user addition.
- True browser-based deployment means no separate app install required and cross-device access.
- Primarily focused on German regulations, limiting usefulness for companies outside Germany.
- No dedicated native smartphone app, relying instead on browser access, which may be less optimal.
- Some advanced users report that large-team workflows or complex organisational structures feel less supported.
- While many integrations exist, the ecosystem is not as extensive as large global expense-management platforms.
- For non-German users or multinational travel expense laws, functionality may be limited or require workarounds.
Features
Key features
Provides a central overview of travel costs, per-diems, trips, claims and visualisations.
Upload or photograph receipts and automatically extract relevant data (amounts, VAT rates, vendor) from them.
Supports domestic and international per-diem rates, individual km allowances, hotel/overnight allowances and multi-leg journeys.
Enables multiple users, role/permission assignment, deputy approvers and workflow approvals of expense reports.
Allows export of travel cost bookings, receipts and reports to finance/accounting systems for further processing.
Additional features
overview of trips, expenses, charts and reports.
supports private vehicle mileage, company car rules, different rates.
converts foreign expenses to Euro at correct date rates.
define custom per-diem/allowance groups for specific user groups.
adjust accounts, cost centres, export formats (CSV, PDF).
import employees via CSV, assign expense groups, manage team.
software maintains current statutory rates for per diems and allowances.
export receipts with bookings, print receipt lists for accounting.
use on smartphone or tablet without installing a separate app.
German-based data centre, GDPR/DSGVO compliance, encrypted data transmission.
monthly or yearly billing, cancellation any time at end of period.
Pricing
Monthly plans
Countries & Languages
Interface languages
Billing currencies
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About Spesenfuchs
Spesenfuchs is an expense management software from Spesenfuchs that helps organizations manage and track employee expenses. It provides features such as expense reporting, receipt scanning, and integration with accounting systems so users can efficiently handle their financial transactions. The software allows for quick submission and approval of expenses, improving the overall expense management process. Users can also generate detailed reports for analysis and decision-making. Key capabilities: expense tracking receipt management approval workflows reporting tools accounting integration Best for: businesses and organizations that need to simplify their expense tracking and reimbursement processes.
Spesenfuchs Details
Spesenfuchs's In-App Market Place
Does Spesenfuchs have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
0
Mini Apps
Pricing Options
Plans
Monthly plans
Accepted Payment Currencies
EUR (€)
Pros & Cons
- Very intuitive user interface enabling rapid travel-expense entry even on the go.
- Strong support for German statutory travel expense law and automatic updates to keep compliance.
- Seamless export and integration into major German accounting systems reducing bookkeeping overhead.
- Affordable pricing structure for small businesses and self-employed users with scalable user addition.
- True browser-based deployment means no separate app install required and cross-device access.
- Primarily focused on German regulations, limiting usefulness for companies outside Germany.
- No dedicated native smartphone app, relying instead on browser access, which may be less optimal.
- Some advanced users report that large-team workflows or complex organisational structures feel less supported.
- While many integrations exist, the ecosystem is not as extensive as large global expense-management platforms.
- For non-German users or multinational travel expense laws, functionality may be limited or require workarounds.
Spesenfuchs's Support Options
Email Address
info@spesenfuchs.deSpesenfuchs's Alternatives
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