About StayTrak
StayTrak is a childcare management software from StayTrak that provides custom tailored solutions for drop-in daycares. It combines unique childcare workflows, easy-to-use attendance tracking, and automated billing features so staff can spend less time on paperwork. With StayTrak, daycare providers can efficiently manage child enrollment, track daily attendance, and automate payment processes, which allows them to focus on providing care. The platform supports real-time reporting and compliance management for added transparency in operations. Key capabilities: child enrollment management attendance tracking automated billing real-time reporting compliance management Best for: childcare providers that need efficient management solutions for drop-in daycare operations.
StayTrak is a powerful childcare management and payment solution designed with the unique needs of drop-in childcare centers, daycares, schools, and universities in mind. With over two decades of experience, the platform focuses on simplifying administrative work while offering industry-leading flexibility in managing complex billing processes. What sets StayTrak apart is its ability to handle dynamic workflows and time-based billing models that many traditional childcare systems fail to accommodate. The software provides multiple check-in and check-out options across desktops, tablets, kiosks, and phones, making it practical for a variety of operational environments. By automating billing through its customizable system—capable of managing hourly, daily, weekly, or monthly charges—it ensures accuracy and saves staff countless hours, particularly in drop-in facilities where attendance patterns can vary widely. The platform offers a robust suite of features, including detailed family and child record management, automated invoicing, secure online payment processing, and built-in employee management with a time clock for payroll reporting. These functionalities enable providers to track every aspect of their operation seamlessly, from authorized adults and allergy alerts to attendance history and billing details.
Pros & Cons
- +Purpose-Built for Drop-In Care with flexible workflows and customized tools
- +Flat Rate Pricing at $150/month per center—clear and predictable cost
- +Robust Billing & Payment Features including complex time/dollar-based invoicing
- +Customizable Check-In/Out Options across devices and groups
- +Detailed Family Records linking data to children, adults, allergies, payments, and more
- +Time Clock & Payroll Support for employee management
- +Small, Nimble Team offering personalized support and agile customization
- +Direct Support Access via phone or email
- −Focus on Drop-In Centers may limit functionality for traditional preschool or curriculum-based programs
- −No Mention of Learning or Curriculum Tracking which some centers might need
- −Limited Integration Info with third-party accounting or educational platforms
- −Casual Tone may leave gaps in specific technical details or security assurances
Features
Key features
- Customizable Childcare Management & Billing
- Offers highly flexible and tailored solutions for managing childcare operations and complex billing, including hourly, daily, weekly, monthly, time-based, and dollar-based billing.
- Integrated Billing & Payments
- Seamlessly combines payment processing with customizable billing software and invoicing for a unified financial experience.
- Flexible Child Check-In & Out
- Provides multiple options for parents and staff to check children in/out using desktops, tablets, kiosks, and phones, individually or in groups.
- Comprehensive Family Records & Data
- Stores extensive family data, authorized adults, children's allergies, visits, invoices, payments, and more, all linked to the family unit.
- Employee Management with Time Clock
- Simplifies tracking employees and managing account access, including a time clock feature for payroll reporting.
- Flat Monthly Subscription
- Offers a straightforward pricing model of $150 per month per center, providing cost predictability without hidden fees.
Additional features
- Customizable Childcare Management
- Provides a highly adaptable system for managing all aspects of childcare operations.
- Customizable Billing Software
- Offers flexible billing options, including hourly, daily, weekly, monthly, time-based, and dollar-based billing.
- Integrated Payments
- Payments are natively built into the software for a seamless financial experience.
- Invoicing
- Facilitates day-to-day invoicing for smooth financial transactions.
- Super-duper Support
- Direct access to a support team via phone or email for challenges, questions, and expert advice.
- Made For Drop-In Daycares
- Specifically designed with workflows for drop-in childcare centers.
- Child Check-In & Out
- Allows flexible check-in/out via desktops, tablets, kiosks, and phones, individually, in groups, by bus, or by classroom.
- Family Records & Data
- Stores and relates comprehensive family data, including authorized adults, children's allergies, visits, invoices, and payments.
- Accounts & Billing Tracking
- Keeps track of all account data and complex billing scenarios.
- Employee Management
- Manages employee records and access accounts.
- Time Clock Feature
- Enables staff to use a time clock for payroll reporting.
- Paperwork Reduction
- Designed to reduce the time staff spend on paperwork.
- Real-time Access to Family Data
- Staff can access family data instantly.
- Trustworthy Invoices & Reliable Payments
- Ensures accurate invoices and dependable payment processing for daycare centers.
- Tracking Programs
- Keeps tabs on children checking into different programs at different times.
- Nimble and Fast Team
- Small team size for quick responses and less red tape.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About StayTrak
StayTrak is a childcare management software from StayTrak that provides custom tailored solutions for drop-in daycares. It combines unique childcare workflows, easy-to-use attendance tracking, and automated billing features so staff can spend less time on paperwork. With StayTrak, daycare providers can efficiently manage child enrollment, track daily attendance, and automate payment processes, which allows them to focus on providing care. The platform supports real-time reporting and compliance management for added transparency in operations. Key capabilities: child enrollment management attendance tracking automated billing real-time reporting compliance management Best for: childcare providers that need efficient management solutions for drop-in daycare operations.
StayTrak Details
StayTrak's In-App Market Place
Does StayTrak have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CNY (¥), INR (₹), RUB (₽), MXN (Mex$)
Pros & Cons
- Purpose-Built for Drop-In Care with flexible workflows and customized tools
- Flat Rate Pricing at $150/month per center—clear and predictable cost
- Robust Billing & Payment Features including complex time/dollar-based invoicing
- Customizable Check-In/Out Options across devices and groups
- Detailed Family Records linking data to children, adults, allergies, payments, and more
- Time Clock & Payroll Support for employee management
- Small, Nimble Team offering personalized support and agile customization
- Direct Support Access via phone or email
- Focus on Drop-In Centers may limit functionality for traditional preschool or curriculum-based programs
- No Mention of Learning or Curriculum Tracking which some centers might need
- Limited Integration Info with third-party accounting or educational platforms
- Casual Tone may leave gaps in specific technical details or security assurances
StayTrak's Support Options
Email Address
support@staytrak.comContact
+1 919-342-4896StayTrak's Alternatives
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