StayTrak

StayTrak is a powerful childcare management and payment solution designed with the unique needs of drop-in childcare centers, daycares, schools, and universities in mind. With over two decades of experience, the platform focuses on simplifying administrative work while offering industry-leading flexibility in managing complex billing processes. What sets StayTrak apart is its ability to handle dynamic workflows and time-based billing models that many traditional childcare systems fail to accommodate. The software provides multiple check-in and check-out options across desktops, tablets, kiosks, and phones, making it practical for a variety of operational environments. By automating billing through its customizable system—capable of managing hourly, daily, weekly, or monthly charges—it ensures accuracy and saves staff countless hours, particularly in drop-in facilities where attendance patterns can vary widely. The platform offers a robust suite of features, including detailed family and child record management, automated invoicing, secure online payment processing, and built-in employee management with a time clock for payroll reporting. These functionalities enable providers to track every aspect of their operation seamlessly, from authorized adults and allergy alerts to attendance history and billing details.