StayTrak logo

StayTrak

by StayTrak
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ActiveAvailable globallyCloud
Quick facts
VendorStayTrak
Year launchedN/A
StatusActive
LocationWILMINGTON, NC, USA
Countries servedGlobal
Languages6
Integrations1+
Free tierN/A
Free trialN/A
Contact salesYES

About StayTrak

StayTrak is a childcare management software from StayTrak that provides custom tailored solutions for drop-in daycares. It combines unique childcare workflows, easy-to-use attendance tracking, and automated billing features so staff can spend less time on paperwork. With StayTrak, daycare providers can efficiently manage child enrollment, track daily attendance, and automate payment processes, which allows them to focus on providing care. The platform supports real-time reporting and compliance management for added transparency in operations. Key capabilities: child enrollment management attendance tracking automated billing real-time reporting compliance management Best for: childcare providers that need efficient management solutions for drop-in daycare operations.

StayTrak is a powerful childcare management and payment solution designed with the unique needs of drop-in childcare centers, daycares, schools, and universities in mind. With over two decades of experience, the platform focuses on simplifying administrative work while offering industry-leading flexibility in managing complex billing processes. What sets StayTrak apart is its ability to handle dynamic workflows and time-based billing models that many traditional childcare systems fail to accommodate. The software provides multiple check-in and check-out options across desktops, tablets, kiosks, and phones, making it practical for a variety of operational environments. By automating billing through its customizable system—capable of managing hourly, daily, weekly, or monthly charges—it ensures accuracy and saves staff countless hours, particularly in drop-in facilities where attendance patterns can vary widely. The platform offers a robust suite of features, including detailed family and child record management, automated invoicing, secure online payment processing, and built-in employee management with a time clock for payroll reporting. These functionalities enable providers to track every aspect of their operation seamlessly, from authorized adults and allergy alerts to attendance history and billing details.

Pros & Cons

Pros
  • Purpose-Built for Drop-In Care with flexible workflows and customized tools
  • Flat Rate Pricing at $150/month per center—clear and predictable cost
  • Robust Billing & Payment Features including complex time/dollar-based invoicing
  • Customizable Check-In/Out Options across devices and groups
  • Detailed Family Records linking data to children, adults, allergies, payments, and more
  • Time Clock & Payroll Support for employee management
  • Small, Nimble Team offering personalized support and agile customization
  • Direct Support Access via phone or email
Cons
  • Focus on Drop-In Centers may limit functionality for traditional preschool or curriculum-based programs
  • No Mention of Learning or Curriculum Tracking which some centers might need
  • Limited Integration Info with third-party accounting or educational platforms
  • Casual Tone may leave gaps in specific technical details or security assurances

Features

Key features

Customizable Childcare Management & Billing

Offers highly flexible and tailored solutions for managing childcare operations and complex billing, including hourly, daily, weekly, monthly, time-based, and dollar-based billing.

Integrated Billing & Payments

Seamlessly combines payment processing with customizable billing software and invoicing for a unified financial experience.

Flexible Child Check-In & Out

Provides multiple options for parents and staff to check children in/out using desktops, tablets, kiosks, and phones, individually or in groups.

Comprehensive Family Records & Data

Stores extensive family data, authorized adults, children's allergies, visits, invoices, payments, and more, all linked to the family unit.

Employee Management with Time Clock

Simplifies tracking employees and managing account access, including a time clock feature for payroll reporting.

Flat Monthly Subscription

Offers a straightforward pricing model of $150 per month per center, providing cost predictability without hidden fees.

Additional features

Customizable Childcare Management

Provides a highly adaptable system for managing all aspects of childcare operations.

Customizable Billing Software

Offers flexible billing options, including hourly, daily, weekly, monthly, time-based, and dollar-based billing.

Integrated Payments

Payments are natively built into the software for a seamless financial experience.

Invoicing

Facilitates day-to-day invoicing for smooth financial transactions.

Super-duper Support

Direct access to a support team via phone or email for challenges, questions, and expert advice.

Made For Drop-In Daycares

Specifically designed with workflows for drop-in childcare centers.

Child Check-In & Out

Allows flexible check-in/out via desktops, tablets, kiosks, and phones, individually, in groups, by bus, or by classroom.

Family Records & Data

Stores and relates comprehensive family data, including authorized adults, children's allergies, visits, invoices, and payments.

Accounts & Billing Tracking

Keeps track of all account data and complex billing scenarios.

Employee Management

Manages employee records and access accounts.

Time Clock Feature

Enables staff to use a time clock for payroll reporting.

Paperwork Reduction

Designed to reduce the time staff spend on paperwork.

Real-time Access to Family Data

Staff can access family data instantly.

Trustworthy Invoices & Reliable Payments

Ensures accurate invoices and dependable payment processing for daycare centers.

Tracking Programs

Keeps tabs on children checking into different programs at different times.

Nimble and Fast Team

Small team size for quick responses and less red tape.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Countries & Languages

Global
Countries served
6
Interface languages
10
Billing currencies

Interface languages

EnglishSpanishFrenchGermanItalianPortuguese

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇦🇺AUD🇨🇦CAD🇯🇵JPY🇨🇳CNY🇮🇳INR🇷🇺RUB🇲🇽MXN

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