About SwimTopia
SwimTopia is a web-based swim team management software for summer/rec teams, school teams, and year-round clubs. It provides tools for online registration, meet management, volunteer coordination, and team communication in an all-in-one solution.
SwimTopia is a comprehensive, web-based management platform designed for swim teams, including summer/recreational, school, and year-round clubs. The suite includes the core SwimTopia software for team administration, Meet Maestro for running swim meets, and a mobile app for real-time communication. Key features cover online registration, payment processing, volunteer coordination, meet entries, and a customizable team website. The platform aims to be intuitive and easy to use, reducing administrative time for coaches and volunteers. Pricing is based on an annual subscription plus a per-athlete fee, with a two-week free trial available. Support is provided through a Help Center and a customer support team. It integrates with timing systems and offers compatibility with HY-TEK for data exchange.
Pros & Cons
- Provides a comprehensive, all-in-one solution for team and meet management.
- Designed to be intuitive and easy to use for administrators, coaches, and parents.
- Offers a mobile app to keep swimmers and families informed in real-time.
- Integrates with timing systems and is compatible with other common swim software like HY-TEK.
- Includes a two-week free trial to test the software before committing.
- Some advanced features like volunteer management and an online store are only available in the Premium tier.
- Full feature set for year-round clubs, such as monthly billing, is still in development.
- Pricing is based on an annual subscription plus a per-athlete fee, which may be complex for some teams.
Features
Key features
Provides paperless swim team registration with credit card payment processing.
Offers integrated software to run swim meets, manage entries, integrate with timing systems, and generate reports.
Includes tools for job signups and tracking participation to coordinate volunteers.
Allows teams to create a custom website that integrates all team management functions.
Features streamlined communication tools like email and push notifications to keep team members and parents informed.
A companion app for parents and swimmers to access heat sheets, receive push notifications, and view personalized data.
Simplifies the management of swim meet entries and RSVPs for non-meet events.
Additional features
Enables teams to sell spiritwear and manage sponsorships online.
Provides a central online calendar for meet signups, results, and other team events.
Offers customizable tools for managing swimmer and parent information.
Gives parents a dedicated login to view their family's information, upcoming meets, and time histories.
A secure system for processing payments for registration and merchandise.
Syncs with the USA Swimming SWIMS 3.0 OMR System.
Provides compatibility with HY-TEK software for data exchange when needed.
Generates reports to help with team organization, such as identifying who has not yet volunteered for a meet.
Pricing
Annual plans
- Credit Card Registration
- Meet Calendar & Signups
- Communication
- Meet Entries
- Meet Maestro
- Realtime Integration with SwimTopia Mobile App
Price is $150 base fee plus $1.65 per athlete. The per-athlete fee can be passed on to parents during registration.
Source: vendor pricing page →- Everything in Lite
- Custom Website
- Online Registration – checks and member numbers
- Volunteer Management
- Online Store
- News Posts
- Non-Meet Events & RSVPs
- Sponsorship Management
Price is $150 base fee plus $3.30 per athlete. The per-athlete fee can be passed on to parents during registration.
Source: vendor pricing page →- Credit Card Registration
- Meet Calendar & Signups
- Communication
- Meet Entries
- Meet Maestro
- Realtime Integration with SwimTopia Mobile App
Flat rate pricing. A per-athlete option ($150 + $1.65/athlete) is also available.
Source: vendor pricing page →- Everything in Lite
- Custom Website
- Online Registration – checks and member numbers
- Volunteer Management
- Online Store
- News Posts
- Non-Meet Events & RSVPs
- Sponsorship Management
Flat rate pricing. A per-athlete option ($150 + $3.30/athlete) is also available.
Source: vendor pricing page →Countries & Languages
Available in
Interface languages
Billing currencies
No reviews yet
Be the first to drop a review
Alternatives to SwimTopia
Addmi
An all-in-one platform for event ticketing and point-of-sale operations. Features include unlimited POS terminals, QR-code…
Zeetings
Zeetings is a presentation software from Zeetings that supports audience engagement and collaboration. It provides…
Octiv
Octiv is a document management software from Octiv that helps organizations manage and automate their…
Myfair Webevents
Myfair Webevents is an event management platform from Myfair Webevents designed for B2B events. It…
Spot something wrong or outdated?
Suggest a correction — a reviewer verifies every change.
About SwimTopia
SwimTopia is a web-based swim team management software for summer/rec teams, school teams, and year-round clubs. It provides tools for online registration, meet management, volunteer coordination, and team communication in an all-in-one solution.
SwimTopia Details
SwimTopia's In-App Market Place
Does SwimTopia have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
0
Mini Apps
Pricing Options
Plans
Annual plans
- Credit Card Registration
- Meet Calendar & Signups
- Communication
- Meet Entries
- Meet Maestro
- Realtime Integration with SwimTopia Mobile App
Price is $150 base fee plus $1.65 per athlete. The per-athlete fee can be passed on to parents during registration.
Source: vendor pricing page →- Everything in Lite
- Custom Website
- Online Registration – checks and member numbers
- Volunteer Management
- Online Store
- News Posts
- Non-Meet Events & RSVPs
- Sponsorship Management
Price is $150 base fee plus $3.30 per athlete. The per-athlete fee can be passed on to parents during registration.
Source: vendor pricing page →- Credit Card Registration
- Meet Calendar & Signups
- Communication
- Meet Entries
- Meet Maestro
- Realtime Integration with SwimTopia Mobile App
Flat rate pricing. A per-athlete option ($150 + $1.65/athlete) is also available.
Source: vendor pricing page →- Everything in Lite
- Custom Website
- Online Registration – checks and member numbers
- Volunteer Management
- Online Store
- News Posts
- Non-Meet Events & RSVPs
- Sponsorship Management
Flat rate pricing. A per-athlete option ($150 + $3.30/athlete) is also available.
Source: vendor pricing page →Accepted Payment Currencies
USD
Pros & Cons
- Provides a comprehensive, all-in-one solution for team and meet management.
- Designed to be intuitive and easy to use for administrators, coaches, and parents.
- Offers a mobile app to keep swimmers and families informed in real-time.
- Integrates with timing systems and is compatible with other common swim software like HY-TEK.
- Includes a two-week free trial to test the software before committing.
- Some advanced features like volunteer management and an online store are only available in the Premium tier.
- Full feature set for year-round clubs, such as monthly billing, is still in development.
- Pricing is based on an annual subscription plus a per-athlete fee, which may be complex for some teams.
SwimTopia's Support Options
Contact
877-856-2940Documentation
https://help.swimtopia.com/SwimTopia's Alternatives
Addmi
An all-in-one platform for event ticketing and point-of-sale operations. Features include unlimited POS terminals, QR-code…
Zeetings
Zeetings is a presentation software from Zeetings that supports audience engagement and collaboration. It provides…
Octiv
Octiv is a document management software from Octiv that helps organizations manage and automate their…
Myfair Webevents
Myfair Webevents is an event management platform from Myfair Webevents designed for B2B events. It…
