About TATEMS
TATEMS is a fleet management software from PCHelp that provides tools for managing vehicle maintenance and tracking. It combines features such as maintenance scheduling, fuel tracking, and reporting capabilities, so users can monitor the performance of their fleet effectively. This software supports the organization of service records, ensures compliance with maintenance protocols, and allows for detailed analysis of operational costs. TATEMS is designed to assist fleet managers in making informed decisions based on data-driven insights. Key capabilities: maintenance scheduling fuel tracking reporting capabilities service record organization compliance monitoring Best for: fleet managers that need to manage and improve vehicle maintenance efficiently.
TATEMS is presented as a simple yet powerful fleet maintenance software, designed to replace paper and spreadsheets and ensure DOT/BIT compliance. Its origins stem from a failed inspection in 1997, giving it a strong foundation in regulatory needs. It provides core functionality for tracking Preventive Maintenance (PMs), repairs, parts inventory, labor costs, and generating compliant maintenance printouts. Users across numerous industries—from trucking and utilities to government and construction—value its ease of use, with testimonials highlighting how it simplified their CHP and DOT audits. The system ensures operational peace of mind through on-screen pop-up reminders for maintenance, registrations, licenses, and parts reordering, eliminating the stress of tracking essential deadlines manually. The software offers flexible deployment options. It is primarily an on-premise solution, installed on a standalone PC or networked server, with data stored in a Microsoft Access database. This allows organizations to maintain local data control. A cloud option is also available for those needing remote or multi-office connectivity. A risk-free 21-day trial, with a complimentary equipment list import, allows for full evaluation.
Pros & Cons
- +Easy-to-use interface makes fleet maintenance management simple for mechanics, administrators, and non-technical users.
- +Strong compliance focus helps fleets pass DOT and BIT inspections by maintaining organized, easy-to-read digital records.
- +On-premise deployment provides full control over data and allows offline usage without reliance on internet connectivity.
- +Highly detailed work orders capture comprehensive repair information, improving accuracy and cost tracking.
- +Extensive custom spreadsheet library enhances reporting capabilities without needing specialized IT skills.
- −Requires Windows operating system, which limits flexibility for teams using Mac or Linux devices.
- −User interface feels dated compared to newer cloud-native fleet management solutions.
- −Microsoft Access database backend may not scale efficiently for very large enterprise fleets.
- −Manual data entry is required for many tasks due to limited automation with external systems.
Features
Key features
- Preventive Maintenance Tracking
- Provides automated reminders and scheduling for lube services and PM tasks so fleets never miss required maintenance.
- DOT/BIT Inspection Management
- Tracks and reminds users of upcoming inspection requirements to maintain compliance with government regulations.
- Work Order Creation
- Allows creation of detailed work orders including parts, labor, and attachments for accurate repair documentation.
- Parts Inventory Tracking
- Monitors part numbers, quantities, costs, and usage history to maintain proper inventory levels and reduce stockouts.
- Fuel Log Management
- Records fuel entries, cost per mile, and miles driven per state to support IFTA and mileage tax reporting.
- Asset & Equipment Management
- Maintains full records of each vehicle including VIN, license, odometer, status, and location for better fleet oversight.
- Automated Reminders & Alerts
- Provides on-screen and printable reminders for maintenance, renewals, permits, registrations, and inspections.
Additional features
- Asset Search & Filtering
- Lets users locate vehicles by equipment number, description, make, model, VIN, plate, and more for fast retrieval.
- Customer & Department Filtering
- Allows filtering by customer, location, equipment type, or department for organized fleet segmentation.
- DMV Registration Tracking
- Tracks renewal dates and vehicle tax deadlines to avoid expired registrations and penalties.
- Driver Assignment Tracking
- Records which driver or operator is assigned to which vehicle within specific date ranges.
- Insurance Tracking
- Stores insurance carrier, renewal dates, and premium costs for each asset.
- Fuel Consumption Monitoring
- Displays high fuel usage vehicles to help detect inefficiencies or potential fuel theft.
- State Mileage Logging
- Logs miles driven in each state for easier calculation of state fuel or mileage taxes.
- Attachments Storage
- Supports uploading PDFs, scanned images, and documents per vehicle for complete digital records.
- Preventive Maintenance Scheduling
- Uses the Lube Service tab to track service intervals by time, mileage, or hours.
- Parts Inventory Management
- Tracks bin locations, part costs, selling prices, reorder points, and installation history per vehicle.
- Comprehensive Work Orders
- Allows unlimited labor and parts lines with detailed descriptions up to 65,000 characters.
- Personnel Tracking
- Maintains driver/mechanic credentials including CDL renewals, physicals, drug tests, and license copies.
- Reminder System
- Alerts users to upcoming maintenance, permits, registrations, inventory reorder points, and inspections.
- Fuel Cost & MPG Tracking
- Calculates cost per mile and miles per gallon for each vehicle.
- IFTA Support
- Stores state-by-state fuel and mileage data needed for IFTA reporting.
- Custom Spreadsheets Integration
- Links over 140 Excel-based spreadsheets to live TATEMS data for extended reporting capabilities.
- Local & Network Deployment
- Installs on PCs or Windows servers and can be networked for multi-user access.
- Remote Desktop Compatibility
- Can run on Remote Desktop Services or Windows cloud servers for remote office connectivity.
- Audit Logging
- Tracks critical user actions such as equipment deletions or changes for better administrative oversight.
- Printable Reports
- Generates reports on PM due dates, inspections due, cost-per-mile, and equipment lists.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About TATEMS
TATEMS is a fleet management software from PCHelp that provides tools for managing vehicle maintenance and tracking. It combines features such as maintenance scheduling, fuel tracking, and reporting capabilities, so users can monitor the performance of their fleet effectively. This software supports the organization of service records, ensures compliance with maintenance protocols, and allows for detailed analysis of operational costs. TATEMS is designed to assist fleet managers in making informed decisions based on data-driven insights. Key capabilities: maintenance scheduling fuel tracking reporting capabilities service record organization compliance monitoring Best for: fleet managers that need to manage and improve vehicle maintenance efficiently.
TATEMS Details
TATEMS's In-App Market Place
Does TATEMS have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($)
Pros & Cons
- Easy-to-use interface makes fleet maintenance management simple for mechanics, administrators, and non-technical users.
- Strong compliance focus helps fleets pass DOT and BIT inspections by maintaining organized, easy-to-read digital records.
- On-premise deployment provides full control over data and allows offline usage without reliance on internet connectivity.
- Highly detailed work orders capture comprehensive repair information, improving accuracy and cost tracking.
- Extensive custom spreadsheet library enhances reporting capabilities without needing specialized IT skills.
- Requires Windows operating system, which limits flexibility for teams using Mac or Linux devices.
- User interface feels dated compared to newer cloud-native fleet management solutions.
- Microsoft Access database backend may not scale efficiently for very large enterprise fleets.
- Manual data entry is required for many tasks due to limited automation with external systems.
TATEMS's Support Options
TATEMS's Alternatives
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