About Teachworks
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Teachworks by Teachworks is a focused business-management platform built for education businesses that deliver lessons by appointment — private tutors, tutoring companies, music and language schools, and other lesson-based studios. Its primary purpose is to centralize scheduling, billing, staff management and reporting so instructors and administrators can move away from spreadsheets and fragmented tools. Key features include a shared calendar and online booking, invoicing and payment processing, tutor timesheets and payroll exports, lesson notes and attendance tracking, plus reporting tools and APIs for custom workflows. Performance and reliability are consistent with mature cloud SaaS. Day-to-day actions such as scheduling, invoice generation and simple reporting perform quickly; background processes (mass invoice runs, large exports) may take longer but complete reliably. For small-to-medium operations Teachworks scales well — handling hundreds of students, dozens of tutors and steady booking volume without major slowdowns — though very large multi-site enterprises with complex custom reports may need optimization or staged data exports. Integration and compatibility are strong for common ecosystems.
Pros & Cons
- +Automates many administrative tasks, such as scheduling, billing, and communication, to save time.
- +Is built to grow with a business, supporting everything from a few students to multiple locations or a franchise system.
- +Offers flexible billing options and customizable features to accommodate a variety of business models.
- +The software is designed to be user-friendly, making it easy to train tutors and staff.
- +Improves communication with clients and tutors through automated reminders and customizable email templates.
- −Some advanced functionalities may rely on integrating with other services, which could be an additional cost or complexity.
- −Support is primarily email-based, which may not be ideal for urgent issues.
- −The dashboard and various features might have a learning curve for new users, despite being described as user-friendly.
- −While some features are customizable, the overall platform might have limitations on how much a business can tailor it.
- −The platform offers a free trial but does not appear to have a permanent free plan for very small businesses.
Features
Key features
- Integrated Website Booking Plugin
- Allows clients to easily book, request, and reschedule lessons directly from a business's existing website, simplifying the sign-up process and attracting more clients.
- Automated Billing & Invoicing
- Provides flexible billing options, including calendar-based, package, and flat fees, with the ability to generate single or multiple invoices and send automated reminders to get paid faster.
- Automated Communication
- Reduces no-shows by sending automatic lesson reminders via email or SMS and improves client communication with customizable email templates and the ability to send lesson notes.
- Granular Permission Settings for Tutors
- Delegates scheduling and other administrative tasks to tutors and teachers with specific permission settings, empowering them to manage their own schedules while automatically calculating their hours and earnings.
- Comprehensive Reporting and Analytics
- Offers various reports to track business performance, identify growth opportunities, and manage multiple locations or a franchise system from a single master account, ensuring the software scales with the business.
- Extensive Integrations & Add-ons
- Expands the functionality of the software with over 60 free integrations, including popular services like Stripe, Zapier, QuickBooks, Mailchimp, and Google Calendar.
Additional features
- Inquiry Form Add-on
- Adds a simple inquiry form to a website to gather client inquiries and view them in Teachworks and via email.
- Simplified Scheduling
- Speeds up scheduling for one-on-one and group lessons using various calendar views and time-savers.
- Tutor/Teacher Scheduling
- Allows tutors and teachers to manage their own schedules and complete lessons with ease.
- Client Self-Service
- Lets clients book, request, join, and reschedule their own lessons.
- Flexible Billing Options
- Accommodates unique business needs with calendar-based billing, package billing, flat fees, or a combination.
- Invoice Generation
- Generates single invoices, multiple invoices, or automates invoicing.
- Automatic Reminders
- Sends automatic invoice due reminders and low package balance alerts to clients.
- Online Payments
- Allows clients to pay online or enables staff to process payments on their behalf.
- Upfront Credit Card Payments
- Accepts credit card payments when clients book lessons, join classes, or enroll in courses.
- Website Booking Plugin
- Integrates with an existing website to make the sign-up process quick and easy.
- Tutor/Teacher Profiles
- Showcases tutor and teacher experience and skills on a website to attract more clients.
- Lead Management
- Manages new leads efficiently using custom forms and follow-ups.
- Lesson Types
- Supports different types of lessons including online, in-person, and group lessons.
- Online Lesson Integration
- Manages online lessons through integrations with Lessonspace, Zoom, and Google Meet.
- Automatic Lesson Reminders
- Sends lesson reminders by email or SMS to reduce no-shows.
- Customizable Email Templates
- Customizes email templates and sends emails automatically based on requirements.
- Lesson Notes
- Records detailed lesson notes and sends a copy to clients to keep them updated.
- Lesson Flagging
- Allows tutors and teachers to flag lessons for administrator review.
- Employee Resources
- Provides employees with access to valuable resources and information on their profiles.
- Bulk Emails
- Sends emails in bulk to single recipients, all students in a class, and more.
- Delegated Scheduling
- Delegates scheduling and other tasks to tutors and teachers with granular permission settings.
- Automatic Payroll
- Eliminates the need for timesheets as hours and earnings are calculated automatically.
- Availability Management
- Allows tutors and teachers to update their availability and schedule lessons.
- Non-Teaching Task Tracking
- Enables tutors and teachers to keep track of non-teaching tasks and earnings.
- Tutor/Teacher Bio Updates
- Lets tutors and teachers update their bios and subjects to share on the website.
- Contractor Invoicing
- Allows independent contractor tutors to invoice the company directly.
- Performance Reports
- Uses various reports to track business performance and identify growth opportunities.
- Multiple Location Management
- Allows for the addition of locations, branches, or a franchise system.
- Bulk Actions
- Uses bulk actions to quickly update many records at once.
- Free Integrations & Add-ons
- Extends functionality with over 60 free integrations.
Pricing
Monthly plans
Starter
USD 16.49
Growth
USD 47.99
Premium
USD 187.99
Countries & Languages
Interface languages
Billing currencies
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About Teachworks
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Teachworks Details
Teachworks's In-App Market Place
Does Teachworks have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Starter
USD 16.49
Growth
USD 47.99
Premium
USD 187.99
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD ($), CAD ($), NZD ($), JPY (¥), CHF (CHF), SEK (kr), NOK (kr), DKK (kr), CZK (Kč), PLN (zł), HUF (Ft), SAR (﷼), AED (د.إ), SGD ($), HKD ($), ZAR (R), INR (₹), BRL (R$), TRY (₺), RUB (₽), CNY (¥)
Pros & Cons
- Automates many administrative tasks, such as scheduling, billing, and communication, to save time.
- Is built to grow with a business, supporting everything from a few students to multiple locations or a franchise system.
- Offers flexible billing options and customizable features to accommodate a variety of business models.
- The software is designed to be user-friendly, making it easy to train tutors and staff.
- Improves communication with clients and tutors through automated reminders and customizable email templates.
- Some advanced functionalities may rely on integrating with other services, which could be an additional cost or complexity.
- Support is primarily email-based, which may not be ideal for urgent issues.
- The dashboard and various features might have a learning curve for new users, despite being described as user-friendly.
- While some features are customizable, the overall platform might have limitations on how much a business can tailor it.
- The platform offers a free trial but does not appear to have a permanent free plan for very small businesses.
Teachworks's Support Options
Email Address
support@teachworks.comChatbot
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