About Venue Planner
Venue Planner is a planning software from VP Venue Planner that helps users create detailed event layouts quickly. It combines a calculator, helpdesk, and user-friendly interface so users can efficiently manage event logistics. The software allows for rapid adjustments and additions to plans, ensuring that venues can adapt to changing requirements. Venue Planner is designed to support a variety of events, providing valuable tools for precise planning and communication. Users can easily access support and assistance through the integrated helpdesk feature, which aids in resolving any queries efficiently. Key capabilities: calculator helpdesk user-friendly interface Best for: event planners that need to create and manage venue layouts.
Venue Planner by VP Venue Planner is a browser-based event and venue planning solution focused on staffing, logistics, and material planning for medium-to-large events. Its primary purpose is to digitize and simplify the operational side of event management — including staff scheduling, equipment placement, budgeting, and security planning — allowing organizers, operators, and authorities to produce detailed, professional plans quickly and accurately. The user interface is clean, modern, and map-centric, enabling users to visualize event layouts using an intuitive drag-and-drop feature. The dashboard is well-structured, with clear navigation tabs for planning, staffing, budgeting, and exporting, making it user-friendly even for those without a technical background. The design emphasizes simplicity and efficiency, reducing onboarding time for event teams accustomed to spreadsheets or manual layouts. Functionality-wise, Venue Planner excels with tools for staff management, resource allocation, and scenario modeling. It allows users to assign staff based on roles, link tasks to budget items, and manage logistics directly from the visual map. Other notable features include shift scheduling, equipment tracking, exportable documentation, and live updates for team coordination.
Pros & Cons
- Saves time and money by replacing paper and unsuitable software with efficient digital tools.
- Increases transparency across all involved parties by centralizing collaborative planning data.
- Provides live movement tracking and risk visualization directly on the venue map for real-time security insights.
- Manages security risks comprehensively using a structured, visual risk catalog and evaluation tool.
- Allows for precise site layout and capacity planning through its drawing-to-scale and georeferencing features.
- Requires internet access for the browser-based platform and cloud data storage and collaboration.
- The cost of a cloud subscription might be a barrier for very small or infrequently held events.
- Users must upload all plans and potentially georeference them, which requires initial setup effort.
- Relies on new 'Tracking' technology for live data, which may require additional hardware or integration.
- Adoption requires moving away from familiar tools like paper plans and general office software.
Features
Key features
The software runs entirely in a web browser, making it accessible without special installations:
Users can create precise, to-scale site plans, mark areas, place equipment (like fences/tents), and calculate capacities/flow rates.
It guides users through a carefully curated risk catalog, allowing individual risk evaluation, visualization on the venue map, and linking risks to specific points.
Planning supports different phases to accurately reflect the flow of the event, ensuring security measures align with the event timeline.
All planning data is stored securely in the cloud, allowing for easy sharing with colleagues and service providers with sophisticated rights management.
The system offers real-time tracking and live movement data, which can be used to visualize and monitor crowd densities and staff positions.
Additional features
The design is user-friendly and easy to use, simplifying the planning process:
All planning data is stored securely in the cloud, ensuring data integrity and accessibility:
A system is in place to manage user permissions, ensuring plan security and controlled access for different involved parties:
Users can easily share their plans and work instructions with colleagues and external service providers:
The software enables the quick creation, modification, and addition of "dot plans" for personnel placement and work instructions:
Users can assign work instructions to dots (personnel) and customize their appearance using a library of colors and icons:
Allows event planning to be broken down into different phases that reflect the actual flow of the event:
Users can upload their own complex building plans into the system:
Plans can optionally be georeferenced, making it easy to locate and find everything quickly:
A newly added feature to track and visualize live movement data of personnel or visitors:
Provides a curated catalog of risks to guide the risk management process:
Risks identified in the catalog can be individually assessed and evaluated:
Users can plan risks using pre-defined categories (e.g., hygiene, weather) or create their own custom categories:
Risks can be visualized directly on the map of the venue to show where they are relevant:
Risks can be linked to the event's phase model to show when they are relevant:
Individual risks can be linked to specific points in the dot plot (personnel positions):
Provides tools to create accurate, to-scale drawings of the event site:
Pricing
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About Venue Planner
Venue Planner is a planning software from VP Venue Planner that helps users create detailed event layouts quickly. It combines a calculator, helpdesk, and user-friendly interface so users can efficiently manage event logistics. The software allows for rapid adjustments and additions to plans, ensuring that venues can adapt to changing requirements. Venue Planner is designed to support a variety of events, providing valuable tools for precise planning and communication. Users can easily access support and assistance through the integrated helpdesk feature, which aids in resolving any queries efficiently. Key capabilities: calculator helpdesk user-friendly interface Best for: event planners that need to create and manage venue layouts.
Venue Planner Details
Venue Planner's In-App Market Place
Does Venue Planner have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CHF (CHF), SGD (S$), HKD (HK$), INR (₹), CNY (¥), RUB (₽), MXN (Mex$), BRL (R$), ZAR (R)
Pros & Cons
- Saves time and money by replacing paper and unsuitable software with efficient digital tools.
- Increases transparency across all involved parties by centralizing collaborative planning data.
- Provides live movement tracking and risk visualization directly on the venue map for real-time security insights.
- Manages security risks comprehensively using a structured, visual risk catalog and evaluation tool.
- Allows for precise site layout and capacity planning through its drawing-to-scale and georeferencing features.
- Requires internet access for the browser-based platform and cloud data storage and collaboration.
- The cost of a cloud subscription might be a barrier for very small or infrequently held events.
- Users must upload all plans and potentially georeference them, which requires initial setup effort.
- Relies on new 'Tracking' technology for live data, which may require additional hardware or integration.
- Adoption requires moving away from familiar tools like paper plans and general office software.
Venue Planner's Support Options
Email Address
support@cvent.comContact
+1 866-318-4358Documentation
https://www.cvent.com/en/documentationCommunity Forums
https://support.cvent.com/s/Venue Planner's Alternatives
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