About CAYA
CAYA is a document management software from CAYA that supports the organization and retrieval of digital documents. It combines document capture, secure storage, and easy sharing so users can manage their paperwork efficiently. CAYA allows users to scan paper documents, organize information into customizable folders, and share files with team members easily. The platform also offers advanced search capabilities and mobile access, making it convenient for users to retrieve documents anytime, anywhere. Key capabilities: document capture secure storage advanced search mobile access team collaboration Best for: businesses and professionals that need a reliable solution for managing and accessing their documents.
CAYA by CAYA, a document management software, is a solution designed for individuals and businesses seeking to digitize and automate their document handling. Its primary purpose is to transform physical mail and other documents into a digital format, enabling users to manage, organize, and process their paperwork from a single, centralized platform. The software's core functionality centers on its ability to scan incoming physical mail and convert it into searchable digital documents. This feature is complemented by a suite of tools for efficient document processing and collaboration. The user interface of CAYA is designed for clarity and ease of use, making it intuitive even for those new to document management systems. The platform's clean and straightforward design ensures that users can navigate through the system without unnecessary friction. The interface is organized in a logical manner, with a central "Document Cockpit" that serves as the hub for all user activities, from viewing digitized mail to initiating workflows. This focus on a user-friendly experience helps streamline administrative tasks and reduces the learning curve.
Pros & Cons
- +It helps businesses to automate document processing and save time.
- +The use of AI and OCR technology provides accurate data extraction.
- +It can be integrated with various apps to streamline workflows.
- +It centralizes documents, making them easily accessible and organized.
- +The platform is designed to be user-friendly for small and medium-sized businesses.
- −No free trial limits quick experimentation and adoption.
- −Some users report occasional mail forwarding issues, possibly due to postal service.
- −The workflow builder lacks a delete button, making edits cumbersome.
- −Payment features (e.g., PayNow) can be unreliable per reviews.
- −Caya does not offer an API, limiting custom integration for developers
Features
Key features
- Digital Mailbox Service
- Redirects physical mail to scan centers, digitizes it, and delivers it securely to your online inbox.
- Document Cockpit
- Centralizes all incoming documents—whether scanned, emailed, or uploaded—for easy access and collaboration.
- Automagic Workflows
- Automatically routes documents to the correct folders or recipients and integrates with tools like Google Drive and Zapier.
- Audit-Proof Storage
- Ensures secure, compliant archiving of documents with full traceability and access control.
- Multi-Client & Multi-Location Support
- Manages mail and documents across multiple companies or offices from a single account.
- Precise OCR Technology
- Extracts key data like sender, subject, and invoice details for automated processing and searchability.
Additional features
- Post-Scan Service
- Digitizes daily mail and stores originals temporarily, with options for destruction or return.
- Role-Based Access Control
- Assigns permissions to users based on roles to maintain document security and compliance.
- Mobile App Access
- Enables location-independent document management and collaboration from any device.
- Integration with 100+ Tools
- Connects seamlessly with existing software ecosystems including DATEV, Google Drive, and more.
- Business Address Option
- Offers professional mailing addresses to enhance public image and streamline correspondence.
- Flexible Contract Terms
- Provides scalable pricing and contract options to suit startups, agencies, and enterprises
Pricing
Monthly plans
Standard
EUR 2,499
Professional
EUR 7,999
Countries & Languages
Available in
Interface languages
Billing currencies
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About CAYA
CAYA is a document management software from CAYA that supports the organization and retrieval of digital documents. It combines document capture, secure storage, and easy sharing so users can manage their paperwork efficiently. CAYA allows users to scan paper documents, organize information into customizable folders, and share files with team members easily. The platform also offers advanced search capabilities and mobile access, making it convenient for users to retrieve documents anytime, anywhere. Key capabilities: document capture secure storage advanced search mobile access team collaboration Best for: businesses and professionals that need a reliable solution for managing and accessing their documents.
CAYA Details
CAYA's In-App Market Place
Does CAYA have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Standard
EUR 2,499
Professional
EUR 7,999
Accepted Payment Currencies
EUR (€)
Pros & Cons
- It helps businesses to automate document processing and save time.
- The use of AI and OCR technology provides accurate data extraction.
- It can be integrated with various apps to streamline workflows.
- It centralizes documents, making them easily accessible and organized.
- The platform is designed to be user-friendly for small and medium-sized businesses.
- No free trial limits quick experimentation and adoption.
- Some users report occasional mail forwarding issues, possibly due to postal service.
- The workflow builder lacks a delete button, making edits cumbersome.
- Payment features (e.g., PayNow) can be unreliable per reviews.
- Caya does not offer an API, limiting custom integration for developers
CAYA's Support Options
Email Address
hello@getcaya.comContact
+49 30 257 709 611CAYA's Alternatives
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