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Cosmos Forms

by Cosmos Forms
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ActiveAvailable globallyCloud
Quick facts
VendorCosmos Forms
Year launched
StatusActive
LocationSuite 300, 160 Quarry Park Blvd SE Calgary, AB Canada T2C 3G3
Countries servedGlobal
Languages1
Integrations
Free tier
Free trial
Contact salesYES

About Cosmos Forms

Cosmos Forms is a form management software from Cosmos Forms that enables users to create, manage, and analyze online forms. It provides customizable templates, real-time analytics, and integration with various data storage solutions so users can efficiently gather and process information. This platform facilitates easy form distribution and collects responses in a centralized location for better decision-making. Cosmos Forms is particularly suited for organizations needing to simplify their data collection processes, with features that are user-friendly and accessible. Key capabilities: customizable templates real-time analytics data integration form distribution centralized response management Best for: organizations that need efficient online form management and data collection.

Cosmos Forms is a powerful mobile-first process automation platform designed to eliminate paper forms and legacy spreadsheets from field operations. Its intuitive drag-and-drop designer allows non-developers to create complex, dynamic forms that adapt based on user input. Field workers can complete inspections, audits, work orders, or safety assessments on their mobile devices — even when offline — and the app will sync data automatically when reconnected. The system supports rich data capture, including photos, GPS, voice, and barcodes, enabling teams to document their work in detail. Workflow automation is native: forms can spawn tasks, assignments, and follow-up actions, fostering accountability. Integration with Microsoft Power Platform and Teams extends the solution’s flexibility, letting organizations connect forms to broader business systems. While modular pricing and feature-rich design make it highly capable, smaller teams may need time to fully harness its value. Overall, Cosmos Forms simplifies field data collection and operational workflows while increasing visibility and control.

Pros & Cons

What users like
  • +Great for replacing paper-based inspections and workflows with mobile, offline-capable forms
  • +Empowers frontline workers by enabling task assignment and photo-backed form actions
  • +No-code form designer makes it easy to build complex workflows without developers
  • +Strong offline support ensures data capture even in remote or disconnected sites
What users flag
  • Limited integrations compared to more generic form builders (only core platforms supported)
  • Requires mobile device management to fully leverage offline and task features
  • May involve a learning curve in building form lifecycles and workflows properly
  • Analytics and insights features may require additional license or module

Features

Key features

Mobile-first forms
Capture data easily on smartphones and tablets.
Offline data capture
Work without internet and sync automatically later.
Drag-and-drop designer
Build custom forms without coding.
Task and action assignment
Turn form submissions into actionable tasks.
Rich media capture
Add photos, GPS, voice notes, and barcodes to forms.
Automated sync
Data uploads seamlessly in the background.
Dynamic logic
Forms change based on user input.
Workflow lifecycle
Track forms through different stages or statuses.

Additional features

Mobile data capture
Enter information quickly on any mobile device.
Offline mode
Continue working even without network coverage.
Form builder
Create forms by dragging and dropping fields.
Conditional logic
Show or hide fields based on answers.
Task creation
Generate tasks automatically from form entries.
Task assignment
Assign specific tasks to workers instantly.
Photo capture
Upload images as proof or documentation.
GPS capture
Record exact geographic location.
Barcode scanning
Scan codes for inventory or verification.
Voice input
Add audio notes for convenience.
Field variety
Use text, date, number, signatures, and more.
Lifecycle statuses
Move forms through predefined stages.
Real-time sync
Update cloud data without manual uploads.
Cloud storage
Store and secure data centrally.
Power Platform integration
Connect with automation workflows.
Teams integration
Use forms directly inside Microsoft Teams.
Reporting dashboards
View insights and analytics.
Audit trails
Track all changes and history in forms.
Workflow triggers
Automate actions when forms are submitted.
Role-based access
Control access based on user roles.
Work order support
Manage field service and maintenance tasks.
Data export
Extract information for external analysis.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Countries & Languages

Global
Countries served
1
Interface languages
10
Billing currencies

Interface languages

English

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇦🇺AUD🇨🇦CAD🇯🇵JPY🇨🇭CHF🇨🇳CNY🇮🇳INR🇷🇺RUB

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