Email Manager for Microsoft 365

by Colligo Networks · Since 2000

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ActiveAvailable globallyCloud

Quick facts

VendorColligo Networks

Year launched2000

StatusActive

LocationColligo (Olbia Software) HQ 1090 Homer St, 300, Vancouver, British Columbia V6B 2W9, CA

Countries servedGlobal

Languages9

Integrations6+

Free tier—

Free trial—

Contact salesYES

About Email Manager for Microsoft 365

Email Manager for Microsoft 365 is a document management platform from Colligo Networks designed for email archiving and management. It combines email capture, search capabilities, and compliance features so organizations can efficiently manage their email correspondence. The platform allows users to capture emails directly from their inbox, ensuring that all communications are archived in compliance with regulatory requirements. It also provides advanced search functionalities, making it easy to retrieve relevant emails quickly. Key capabilities: email archiving compliance management advanced search user access controls integration with Microsoft 365 Best for: organizations that need to manage and archive emails effectively within the Microsoft ecosystem.

Email Manager for Microsoft 365 by Colligo Networks is a sophisticated solution designed to optimize email management within organizations leveraging the Microsoft 365 ecosystem. Its primary purpose revolves around enhancing productivity, ensuring compliance, and streamlining communication. The software integrates seamlessly with Microsoft Outlook, allowing users to access essential email management features without leaving their familiar environment. Key functionalities include email archiving, advanced search capabilities, automated classification, and secure sharing, all of which empower organizations to handle their email communications efficiently. The user interface of Email Manager is particularly noteworthy for its intuitiveness and ease of navigation. It features a clean design that incorporates drag-and-drop functionality for archiving emails, making the process straightforward and user-friendly. This design ensures that even users with limited technical expertise can quickly adopt and utilize the software, minimizing the learning curve typically associated with new applications. The layout is visually appealing, allowing users to focus on their email tasks without unnecessary distractions. When examining the software's performance, it stands out for its speed and efficiency.

Pros & Cons

What users like

+Seamless Integration: Email Manager for Microsoft 365 integrates effortlessly with other Microsoft 365 applications, enhancing its usability and making it easier for users to manage their emails alongside other documents and files.
+User-Friendly Interface: The intuitive design and straightforward navigation reduce the learning curve for users, allowing them to adopt the software quickly and efficiently.
+Speed and Efficiency: The software is known for its fast retrieval times and reliability, enabling users to access archived emails and data without delays, which is essential in high-pressure work environments.
+Comprehensive Customer Support: Colligo Networks offers extensive resources, including tutorials, guides, and community forums, ensuring users have the support they need to maximize the software's capabilities.
+Flexible Deployment Options: Organizations can choose between cloud-based or on-premises deployment, accommodating different IT infrastructures and preferences.
+Compliance Assurance: The email archiving and automated classification features help organizations comply with regulatory requirements, reducing the risk of legal issues.

What users flag

−Limited Customization: Users may desire more customization options for the user interface or workflows, which can be somewhat rigid in its current setup.
−Potential Overkill for Small Teams: For smaller teams or businesses with limited email management needs, the software’s extensive features may be more than necessary, making it less cost-effective.
−Dependence on Microsoft Ecosystem: Organizations not fully invested in the Microsoft 365 ecosystem may find it less beneficial, as it is designed primarily for that environment.

Features

Key features

Email Management: Allows users to capture and save emails and attachments from Outlook directly to SharePoint and Teams, with metadata application for better organization.
Content Management: Provides tools to explore and manage SharePoint content from various Office applications, enhancing file discovery and sharing.
Office Integration: Seamlessly integrates with Office apps (Word, Excel, PowerPoint) to save and classify documents directly to SharePoint while adding necessary metadata.
Offline Access: Offers reliable access to SharePoint and Microsoft 365 through mobile apps (iOS and Windows), allowing work without an internet connection.
Governance and Compliance: Enhances compliance with regulations and internal policies by simplifying content management and ensuring correct filing and labeling.
Central Administration: Enables centralized control over user access to SharePoint content, ensuring the protection of confidential information.
Fast Deployment: Quick installation with minimal IT involvement, allowing organizations to start managing their content effectively without extensive setup.

Additional features

Email Management: Allows users to capture and save emails and attachments from Outlook directly to SharePoint and Teams, with metadata application for better organization.
Content Management: Provides tools to explore and manage SharePoint content from various Office applications, enhancing file discovery and sharing.
Office Integration: Seamlessly integrates with Office apps (Word, Excel, PowerPoint) to save and classify documents directly to SharePoint while adding necessary metadata.
Offline Access: Offers reliable access to SharePoint and Microsoft 365 through mobile apps (iOS and Windows), allowing work without an internet connection.
Governance and Compliance: Enhances compliance with regulations and internal policies by simplifying content management and ensuring correct filing and labeling.
Central Administration: Enables centralized control over user access to SharePoint content, ensuring the protection of confidential information.
Fast Deployment: Quick installation with minimal IT involvement, allowing organizations to start managing their content effectively without extensive setup.
Email Manager for Microsoft 365
Capture and save emails and attachments to SharePoint and Teams.
Automatically apply metadata during the save process.
Content Manager for Microsoft 365
Access and explore SharePoint from Teams, web browsers, and Outlook.
Improved search functionalities for faster file retrieval.
Office Connect for Microsoft 365
Save and classify files from Word, Excel, and PowerPoint into SharePoint.
Add metadata, labels, and retention dates during the saving process.
Briefcase
Offline access to SharePoint and Microsoft 365 applications.
Reliable data access even without internet connectivity.
Governance Features
Tools to enhance governance and compliance with internal policies.
Centralized administration for role- or user-specific access to SharePoint content.
Compliance Management
Reduces the risk of financial penalties for non-compliance through better content management practices.
Productivity Enhancements
Saves time in filing and labeling content to SharePoint.
Increases end-user adoption of Microsoft 365 tools.
Quick Setup
Designed for rapid deployment with little IT involvement, making it accessible for a variety of users.

Pricing

Free trial

Free version

Request a quote

Promo Offer

Countries & Languages

Global

Countries served

Interface languages

Billing currencies

Interface languages

EnglishFrenchGermanSpanishItalianPortugueseDutchJapaneseChinese

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇯🇵JPY🇨🇦CAD🇦🇺AUD🇨🇭CHF🇨🇳CNY🇸🇪SEK🇳🇴NOK🇩🇰DKK🇸🇬SGD🇭🇰HKD🇰🇷KRW🇮🇳INR🇲🇽MXN🇧🇷BRL

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Deployment

Cloud / SaaS
iOS
Android

Support channels

Training options

Documentation
Videos
Live online

Industries served

Finance: Banks and financial institutions that require strict compliance with regulations regarding email retention and data management.Healthcare: Organizations that must maintain patient confidentiality and comply with regulations like HIPAA.Legal Services: Law firms that require secure email management and archiving for case documentation and client communication.Technology: Companies that need efficient project management and collaboration tools integrated with their email systems.Education: Educational institutions that require secure communication channels and efficient record-keeping for compliance and administrative purposes.

Built for

Corporate Teams: Employees within various departments who need to manage emails and documents efficiently.Compliance Officers: Professionals responsible for ensuring that email communications meet regulatory standards.Legal Professionals: Lawyers and legal teams that require secure and organized email archiving for case management.IT Administrators: IT professionals who manage the deployment and maintenance of the software within their organizations.Marketing Teams: Teams that need to track communications and document client interactions effectively.

About Email Manager for Microsoft 365

Email Manager for Microsoft 365 Details

Vendor

Colligo Networks

Year Launched

2000

Location

Colligo (Olbia Software) HQ 1090 Homer St, 300, Vancouver, British Columbia V6B 2W9, CA

Deployment

cloud, ios, android

Training Options

documentation, videos, live online

Countries Served

All Countries

Languages

English, French, German, Spanish, Italian, Portuguese, Dutch, Japanese, Chinese

Users

Corporate Teams: Employees within various departments who need to manage emails and documents efficiently., Compliance Officers: Professionals responsible for ensuring that email communications meet regulatory standards., Legal Professionals: Lawyers and legal teams that require secure and organized email archiving for case management., IT Administrators: IT professionals who manage the deployment and maintenance of the software within their organizations., Marketing Teams: Teams that need to track communications and document client interactions effectively.

Industries Served

Finance: Banks and financial institutions that require strict compliance with regulations regarding email retention and data management., Healthcare: Organizations that must maintain patient confidentiality and comply with regulations like HIPAA., Legal Services: Law firms that require secure email management and archiving for case documentation and client communication., Technology: Companies that need efficient project management and collaboration tools integrated with their email systems., Education: Educational institutions that require secure communication channels and efficient record-keeping for compliance and administrative purposes.

Email Manager for Microsoft 365's In-App Market Place

Does Email Manager for Microsoft 365 have an in-app market place?

Yes

How many Mini-Apps in the marketplace?

Mini Apps

N/A

Pricing Options

Free trial

Free version

Request a quote

Promo Offer

Accepted Payment Currencies

USD ($), EUR (€), GBP (£), JPY (¥), CAD (C$), AUD (A$), CHF (CHF), CNY (¥), SEK (kr), NOK (kr), DKK (kr), SGD (S$), HKD (HK$), KRW (₩), INR (₹), MXN (Mex$), BRL (R$)

Pros & Cons

Seamless Integration: Email Manager for Microsoft 365 integrates effortlessly with other Microsoft 365 applications, enhancing its usability and making it easier for users to manage their emails alongside other documents and files.
User-Friendly Interface: The intuitive design and straightforward navigation reduce the learning curve for users, allowing them to adopt the software quickly and efficiently.
Speed and Efficiency: The software is known for its fast retrieval times and reliability, enabling users to access archived emails and data without delays, which is essential in high-pressure work environments.
Comprehensive Customer Support: Colligo Networks offers extensive resources, including tutorials, guides, and community forums, ensuring users have the support they need to maximize the software's capabilities.
Flexible Deployment Options: Organizations can choose between cloud-based or on-premises deployment, accommodating different IT infrastructures and preferences.
Compliance Assurance: The email archiving and automated classification features help organizations comply with regulatory requirements, reducing the risk of legal issues.

Limited Customization: Users may desire more customization options for the user interface or workflows, which can be somewhat rigid in its current setup.
Potential Overkill for Small Teams: For smaller teams or businesses with limited email management needs, the software’s extensive features may be more than necessary, making it less cost-effective.
Dependence on Microsoft Ecosystem: Organizations not fully invested in the Microsoft 365 ecosystem may find it less beneficial, as it is designed primarily for that environment.