About Eventival
Eventival is a planning and management software from Eventival for film festivals and other events. It includes an Eventival platform, Eventival Account, and Technology Partners so festivals can manage their operations effectively. Since 2009, Eventival has supported over 100 clients in more than 40 countries, demonstrating its widespread acceptance in the event industry. The platform allows users to move their festivals online and provides access to testimonials and an online demo to help users understand its functionalities. Key capabilities: planning tools account management technology integration reporting tools user support Best for: festival organizers that need a comprehensive solution for event management.
Eventival is a robust and comprehensive festival management software that has become the institutional backbone for major film and cultural events worldwide. Since its launch in 2009, it has evolved into a dependable all-in-one platform that centralizes the entire festival lifecycle—from film submissions and selection to guest logistics, scheduling, and communication. Its dual-interface structure combines the extensive Back Office, where staff manage data, accreditation, and programming, with the user-friendly Visitor Page that empowers filmmakers and guests to handle submissions, accreditation, and personal schedules independently. This integration significantly reduces manual coordination and streamlines communication. One of Eventival’s standout features is its deep data capacity, storing millions of records and functioning as a living archive that preserves an organization’s history and operations. Its scheduling tools and hospitality management system simplify complex tasks such as hotel bookings, transport logistics, and conflict-free event programming. The platform’s advanced CRM and mass-mailing functions enhance professional outreach, while its compatibility with key industry services like Cinando, Eventive, and MailChimp ensures smooth workflow integration.
Pros & Cons
- +Eventival offers powerful mass email functionality, enabling efficient communication with guests, participants, and partners.
- +The support team is quick, reliable, and helpful, providing responsive assistance and ongoing updates.
- +It centralizes all primary data stores, simplifying GDPR compliance and improving data management across departments.
- +Advanced search and export capabilities make it easy to retrieve and analyze specific datasets.
- +The platform supports multi-layered film submission workflows, from initial entry to marketing and technical data collection.
- +Custom data capture forms allow organizers to tailor information gathering to their specific needs.
- +Cinando integration helps programmers research and track non-submitted titles, enhancing programming decisions.
- −The Visitor Page and back office are not mobile-responsive, limiting usability on smaller devices.
- −The platform has a steep learning curve, especially for users who are less technically literate.
- −Training videos are not readily available, which could help ease onboarding and feature discovery.
- −The file upload limit is capped at 10MB, and TIFF images are not supported.
- −Some export tasks require multiple steps or separate exports to gather complete datasets.
- −Mass email templates cannot be created outside of the initial setup, reducing flexibility for future campaigns.
- −The interface is not organized in the most user-friendly way, making navigation difficult for new users.
- −Initial setup and onboarding require a significant time investment to fully understand the system’s capabilities.
Features
Key features
- Institutional Memory/Living Archive
- Acts as a complete and reliable film and personal data platform, preserving years of the organization's history.
- Single Sign-On (Eventival Account)
- Allows users to access all Eventival applications and integrated film industry services with one personal login.
- Back Office for Major Festivals
- Serves as the database, event logistics toolbox, and interface connecting staff with a vast network of industry professionals.
- Highly Integrated Platform
- Provides comprehensive integration with various third-party systems like ticketing, film submission, 1-to-1 meeting, DCP delivery, payment, and mailing services.
- Customizable Visitor Page
- Functions as a customisable front-end interface for displaying content, managing film submissions, ticket sales, guest invitations, and communicating with various communities.
- Streamlined Workflow Automation
- Eliminates tedious, repetitive, and error-prone tasks by simplifying workflows, allowing staff to focus on creative work.
Additional features
- Film and personal data platform
- Provides the market's most complete, flexible, and reliable platform for managing film and personal data.
- Simplifies logistical tasks
- Streamlines tasks that were once handled manually by festival staff.
- Streamlines festival operations
- Improves efficiency by automating workflows and eliminating repetitive tasks.
- Preserves festival history
- Acts as a "living archive" and "institutional memory" of years of work.
- Eventival Account (Single Sign-On)
- A single login solution to access all Eventival applications and integrated film industry platforms.
- Eventival Back Office (Database)
- Functions as the primary database system for major festivals, managing core organizational data.
- Eventival Back Office (Event Logistics Toolbox)
- Provides a comprehensive set of tools for managing all event-related logistics.
- Interface connecting staff and industry
- Serves as the interface connecting staff members with filmmakers, guests, and industry professionals.
- Customisable Visitor Page (Front-End Interface)
- A custom front end to display selected content to the general audience and communities.
- Communication via Visitor Page
- Allows festivals to gather and spread information to communities like filmmakers, guests, and reviewers without thousands of individual emails.
- Film Submissions (via Visitor Page)
- Manages the process of film submissions from filmmakers.
- Ticket Sales (via Visitor Page)
- Facilitates the ticket sales process for the festival.
- Guest Invitations (via Visitor Page)
- Handles the process of sending and managing guest invitations.
- Import profiles from Cinando
- Can directly import profiles from Cinando to solve regular data capture problems.
- Mass-mailing tools
- Offers excellent tools for mass-mailing communication with members and users.
- Data capture and management
- Collects and manages film and personal data in an online database.
- Support for film industry platforms
- Integrates with a number of integrated film industry platforms and services.
- Integration with ticketing systems
- Connects with external systems for managing ticket sales.
- Integration with film submission platforms
- Connects with platforms used by filmmakers to submit their work.
- Integration with 1-to-1 meeting tools
- Connects with tools for scheduling meetings between industry professionals.
- Integration with DCP delivery systems
- Connects with services for digital cinema package delivery.
- Integration with payment systems
- Connects with services to process payments and fees.
- Integration with mailing systems
- Connects with external platforms for email and mailing services.
- Onsite trainings
- Provides optional onsite training sessions by an Eventival trainer.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About Eventival
Eventival is a planning and management software from Eventival for film festivals and other events. It includes an Eventival platform, Eventival Account, and Technology Partners so festivals can manage their operations effectively. Since 2009, Eventival has supported over 100 clients in more than 40 countries, demonstrating its widespread acceptance in the event industry. The platform allows users to move their festivals online and provides access to testimonials and an online demo to help users understand its functionalities. Key capabilities: planning tools account management technology integration reporting tools user support Best for: festival organizers that need a comprehensive solution for event management.
Eventival Details
Eventival's In-App Market Place
Does Eventival have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
No
Pricing Options
Accepted Payment Currencies
GBP (£)
Pros & Cons
- Eventival offers powerful mass email functionality, enabling efficient communication with guests, participants, and partners.
- The support team is quick, reliable, and helpful, providing responsive assistance and ongoing updates.
- It centralizes all primary data stores, simplifying GDPR compliance and improving data management across departments.
- Advanced search and export capabilities make it easy to retrieve and analyze specific datasets.
- The platform supports multi-layered film submission workflows, from initial entry to marketing and technical data collection.
- Custom data capture forms allow organizers to tailor information gathering to their specific needs.
- Cinando integration helps programmers research and track non-submitted titles, enhancing programming decisions.
- The Visitor Page and back office are not mobile-responsive, limiting usability on smaller devices.
- The platform has a steep learning curve, especially for users who are less technically literate.
- Training videos are not readily available, which could help ease onboarding and feature discovery.
- The file upload limit is capped at 10MB, and TIFF images are not supported.
- Some export tasks require multiple steps or separate exports to gather complete datasets.
- Mass email templates cannot be created outside of the initial setup, reducing flexibility for future campaigns.
- The interface is not organized in the most user-friendly way, making navigation difficult for new users.
- Initial setup and onboarding require a significant time investment to fully understand the system’s capabilities.
Eventival's Support Options
Email Address
info@eventival.comEventival's Alternatives
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