About FLEETMATE
FLEETMATE is a fleet maintenance software from SCB Consulting that helps maximize fleet availability, minimize maintenance and repair costs, and ensure safety and regulatory compliance. It combines maintenance scheduling, work order management, and inventory tracking to support efficient operations. The software provides tools for tracking vehicle inspections, generating maintenance reports, and managing parts inventory, ensuring that all regulatory requirements are met. FLEETMATE also offers a user-friendly interface for easy navigation and real-time updates on fleet status. Key capabilities: maintenance scheduling work order management inventory tracking vehicle inspections reporting tools Best for: fleet managers that need to maintain compliance and improve fleet performance.
FLEETMATE is reliable fleet maintenance software trusted for maximizing asset availability, safety, and compliance. Its core function is proactive preventive maintenance (PM) reminders, which help users avoid breakdowns and costly repairs, thus extending asset life. The system centralizes comprehensive service history and expense data, eliminating paper waste. This improves operational efficiency by ensuring accurate, timely data is available 24/7, directly reducing overall fleet ownership costs. Deployment is an on-premise solution, compatible with Windows OS (7 and up), appealing to organizations prioritizing local data control. Installation supports a single-user Standard Edition (Microsoft JET database) or a multi-user Enterprise Edition that integrates with external Microsoft SQL Server for networked environments. This on-premise model requires the client to manage their own hardware, backups, and IT infrastructure internally. FLEETMATE uses a cost-effective one-time purchase license, providing a perpetual investment over subscriptions. Pricing is tiered by asset and user count, such as the Office 50 license for up to 50 assets at $1,299.95.
Pros & Cons
- Automatic preventive maintenance reminders reduce unexpected downtime and repair costs.
- Comprehensive work order management ensures accurate tracking of labor, parts, and costs per task.
- Fuel and inventory tracking provides visibility into fleet efficiency and cost control.
- Multi-user capability allows secure collaboration and data sharing across the team.
- Detailed asset management maximizes fleet lifespan and helps plan replacements.
- Relies on Windows/RDP for cloud deployment, limiting true SaaS accessibility.
- Database choices may require SQL Server licensing for larger fleets, increasing costs.
- Windows-centric interface may feel outdated compared to modern web-based CMMS platforms.
- Fuel import manager setup can be complex and may not cover all fuel card providers.
- Tire management requires manual input of inspections, adding administrative effort.
Features
Key features
Sends automatic reminders to avoid unexpected vehicle breakdowns and reduce costly repairs.
Tracks labor, parts, attachments, and invoices for each maintenance task to ensure accurate job records.
Monitors fuel consumption, cost, and parts inventory with reordering alerts to optimize fleet operations.
Maintains detailed asset information including VIN, purchase date, department, and location for full fleet visibility.
Keeps records of employees, vendors, training, licenses, and driving history for compliance and accountability.
Offers over 100 built-in reports and a custom report designer for data-driven decision-making.
Tracks tire usage, location, pressure, tread depth, and service history to improve safety and reduce costs.
Additional features
Supports MS JET or SQL Server for data storage.
Supports U.S., U.K., and Metric measurement systems.
Checks NHTSA recalls and validates VINs automatically.
Provides a visual representation of reports for easy understanding.
Sends email or SMS notifications for maintenance reminders and updates.
Allows up to 40 user-defined fields for specialized fleet information.
Profile-based access ensures secure and role-specific data access.
Allows CSV import/export for fleet data management.
Supports two different work order layouts to match workflow needs.
Tracks inventory and work orders efficiently using barcode scanning.
Allows attachment of images and documents to work orders.
Supports cross-referencing, inventory kits, and conditional markup for efficient parts control.
Detects warranties and monitors expiry for covered items.
Automatically numbers orders and calculates tax, supplies, and labor.
Tracks PM by usage, time, or combination with unlimited PM tasks.
Provides on-screen indicators for preventive maintenance status.
Assigns category and priority levels for PM tasks and tracks NHTSA campaigns.
Monitors parts availability, low-stock alerts, and inventory valuation (FIFO/LIFO/Average).
Records fuel transactions by state, driver, meter, and brand.
Supports acquisition, disposal, insurance, registration, inspections, and warranties.
Tracks vehicle inspections, emissions, and regulatory compliance.
Maintains logs of fleet activities, specs, capacities, and commonly replaced parts.
Monitors training completion, license, and CDL renewal.
Enables creation of tailored reports for specific fleet needs.
Optional tool for importing fuel card transaction data.
Allows archiving of completed work orders for record retention.
Can be virtualized or run via RDP for remote access.
Supports team collaboration over local networks or virtual environments.
Pricing
Countries & Languages
Available in
Interface languages
Billing currencies
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About FLEETMATE
FLEETMATE is a fleet maintenance software from SCB Consulting that helps maximize fleet availability, minimize maintenance and repair costs, and ensure safety and regulatory compliance. It combines maintenance scheduling, work order management, and inventory tracking to support efficient operations. The software provides tools for tracking vehicle inspections, generating maintenance reports, and managing parts inventory, ensuring that all regulatory requirements are met. FLEETMATE also offers a user-friendly interface for easy navigation and real-time updates on fleet status. Key capabilities: maintenance scheduling work order management inventory tracking vehicle inspections reporting tools Best for: fleet managers that need to maintain compliance and improve fleet performance.
FLEETMATE Details
FLEETMATE's In-App Market Place
Does FLEETMATE have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
Usd ($)
Pros & Cons
- Automatic preventive maintenance reminders reduce unexpected downtime and repair costs.
- Comprehensive work order management ensures accurate tracking of labor, parts, and costs per task.
- Fuel and inventory tracking provides visibility into fleet efficiency and cost control.
- Multi-user capability allows secure collaboration and data sharing across the team.
- Detailed asset management maximizes fleet lifespan and helps plan replacements.
- Relies on Windows/RDP for cloud deployment, limiting true SaaS accessibility.
- Database choices may require SQL Server licensing for larger fleets, increasing costs.
- Windows-centric interface may feel outdated compared to modern web-based CMMS platforms.
- Fuel import manager setup can be complex and may not cover all fuel card providers.
- Tire management requires manual input of inspections, adding administrative effort.
FLEETMATE's Support Options
Email Address
support@fleetmate.comContact
(833)-353-3868Documentation
http://www.fleetmate.com/guides/2-The%20Basics.pdfFLEETMATE's Alternatives
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