Gestidoc Contratos

Additional features

Contract Administration Module

Centralizes and manages all documentation associated with supplier and customer contracts.

Central Document Repository

Hosts various document types including attachments, quotes, and supplier reports.

Email Alerts

Sends notifications for contract expirations and milestone compliance, with customizable notification groups.

Bulk Contract Migration

Allows users to import existing contracts, their expirations, and associated alerts in bulk.

Contract Management Module

Provides a document repository for each contract, including annexes, payment statements, and reports throughout its lifecycle.

User Profiles and Access Control

Enables the creation of user profiles with controlled access to contracts.

Multi-Channel Alerts

Sends alerts via email, SMS, Whatsapp, and the internal system.

Advanced Search Engine

Offers a robust search functionality to find contracts and related documents.

Milestone Management

Allows the upload of compliance and payment milestones for contracts.

Unique Contract Identifier

Assigns a distinct identifier to each contract for easy tracking.

Upcoming Due Listings and Reports

Provides lists and reports of contracts and milestones that are approaching their due dates.

Payment Status Tracking with Approvals

Enables the uploading and approval of payment statuses related to contracts.

External System Integration

Allows integration with various external resources and company ERP systems.

Creation Requests

Initiates requests for contracts and other procedures like purchase orders and bill payments.

Approvals Workflow

Features a powerful workflow engine with staged SLAs, alerts, returns, and commenting.

Contract Repository and Search

Links all associated documents (annexes, guarantees, reports, payments) to their respective contracts.

Predefined Workflow Flows

Integrates customizable flows for various approval processes beyond contracts.

SLA Business Days

Allows defining due dates and notices based on calendar days, times, and business days.

Approval Actions

Enables users to approve, reject, cancel, comment on, update documents, and correct requests within workflows.

Workflow and Request Form Customization

Allows predefined approvals based on procedures and business rules, including a business day counter.

Centralized Request Panel

Provides a single view for managing all pending requests.

Step-by-Step Time Control

Monitors the time taken at each stage of a workflow process.

Workflow Email and System Alerts

Sends notifications for every management action within workflows.

File Attachment in Workflow

Allows users to attach any type of file to the workflow process.

Flow Participant Management

Enables adding charges and/or people to the workflow sequence.

Workload-Based Assignment

Offers the option to randomly assign tasks to the employee with the least workload.

Request Status Visibility

Shows users the status of all requests they have participated in.

Full Traceability via Log

Maintains a complete audit trail of all actions within the system.

Private Supplier Portal

Offers a dedicated portal for suppliers to interact with the system.

Supplier Document Upload

Enables suppliers to directly upload their required documentation.

Payment Status Request and Approval (Supplier)

Allows suppliers to request payment statuses and participate in the approval process.

Tender and Quotation Participation

Facilitates supplier participation in tenders and invitations to quote.

Direct Milestone Connection (Supplier)

Provides suppliers with direct access to contract expiration and renewal milestones.

Supplier Documentary Library

Creates a centralized library of supplier-related documents.

Vendor Document Due Alert (Supplier)

Notifies relevant parties about expiring supplier documents.

Supplier Evaluation

Offers features for evaluating supplier performance.

Up-to-Date Supplier Information

Keeps supplier contact and other information current.

Supplier Invitation to Quote/Bid

Allows secure and controlled management of supplier participation in procurement processes.

Supplier Documentation Registration

Stores required supplier information according to internal procedures.

Expiration Notifications

Informs creators and compliance managers about upcoming document expirations.

Task Management for All Areas

Enables the creation of tasks for different departments and topics.

Supplier Connection (Tasks)

Automatically requests payment statuses and recurring tasks from suppliers.

Optional Task Management Module

Provides a system for creating and managing tasks for employees and suppliers.

Ticket-Like System for Company-Wide Tasks

Functions similarly to a ticket system but for broader organizational tasks.

Task Assignment and Expiration Alerts

Sends email alerts for task assignments, deadlines, and approvals.

Task Priority Assignment

Allows users to assign different priority levels to tasks.

Evidence Attachment to Tasks

Enables users to attach files as evidence of task completion.

To-Do Dashboard and Compliance Reports (Tasks)

Offers a dashboard view of tasks and generates compliance reports.