Integrated Chemical Management (ICM)

Additional features

1. Authoring

This allows users to create new Safety Data Sheets (SDS) from scratch within the system. It likely provides structured fields and templates to ensure compliance with regulatory requirements (e.g., GHS - Globally Harmonized System).

2. Maintenance

Enables users to update existing SDS documents with new information, such as changes in chemical composition, hazard classifications, or regulatory updates.

3. Approvals

Implements a workflow for reviewing and approving new or updated SDS documents. This ensures that SDSs are accurate and reviewed by authorized personnel before they are used or distributed.

4. Automated Workflows

These are pre-defined processes that streamline various SDS-related tasks. For example, an automated workflow could trigger notifications to relevant personnel when an SDS needs to be reviewed or updated, or it could automatically route an SDS for approval based on pre-set rules.

5. Create and Maintain All Master Data Elements for SDS and Label Printing

This means iCM acts as a central repository for all the essential data needed for SDSs and labels. This data could include chemical names, CAS numbers, hazard classifications, pictograms, signal words, precautionary statements, supplier information, and more. Maintaining this master data ensures consistency and accuracy across all documents.

6. Multi-Language Support (All Languages Supported by Microsoft)

iCM can generate SDSs in multiple languages, making it suitable for companies that operate globally or have diverse customer bases. The system supports all languages that are natively supported by the Microsoft Dynamics 365 platform.

7. SDS Templates

Pre-designed templates that provide a standardized format for SDSs. These templates help ensure consistency and compliance with regulatory requirements. Users can likely customize these templates to some extent to meet specific needs.

8. SDS Versioning by Country and Language

This feature allows users to manage different versions of an SDS based on the country and language. This is crucial because SDS requirements can vary by region. Versioning ensures that the correct SDS is used in each specific location.

9. SDS Distribution for Customers, Contacts, and Employees

iCM facilitates the distribution of SDSs to relevant stakeholders. It might offer automated distribution options (e.g., automatically sending SDSs to customers when they order a product) or manual distribution capabilities.

10. Full Audit Management and Changelog

The system tracks all changes made to SDS documents, creating a comprehensive audit trail. This is essential for demonstrating compliance and tracking the history of each SDS. The changelog provides a detailed record of who made what changes and when.

11. Integration with Select 3rd Party Chemical Compliance Software, such as LISAM, 3E, etc.

12. iCM can connect with other specialized chemical compliance software. This allows for data exchange and potentially expands the functionality of iCM. For example, it might enable iCM to access a larger database of chemical hazard information or utilize advanced regulatory analysis tools.

13. Configurable Role-Based Security and Permissions

Administrators can define user roles and assign specific permissions to each role. This ensures that only authorized users can access, modify, or approve SDS documents. For example, a lab technician might be able to create SDSs, but only a manager might be able to approve them.

14. Label Definition and Setup

This allows users to define the layout, content, and design of their labels. It likely provides tools for adding text, barcodes, images, and other elements to the label.

15. Reusable Label Templates

Similar to SDS templates, these are pre-designed label formats that can be used for different products or purposes. Templates save time and ensure consistency in label design.

16. Leverage Regulatory Data for Label Printing

iCM can automatically populate labels with relevant regulatory information pulled from the master data (e.g., hazard symbols, warnings, precautionary statements). This ensures that labels are compliant with regulations.

17. Print Labels via Automated Workflows for Key Operations

This is a powerful feature that automates label printing at specific points in the workflow. Examples include:

18. Receiving

Print labels when raw materials are received.

19. Shipping

Print shipping labels when products are shipped.

20. Production

Print labels for work-in-progress or finished goods.

21. Quality

Print labels for samples or quality control purposes.

22. Internal Labels

Generate labels for internal use, such as identifying storage locations or equipment.

23. Single and Multi-Language Labels (All Languages Supported by Microsoft)

24. Similar to SDSs, iCM can generate labels in multiple languages, making it ideal for companies with international operations.

25. Role-Based Security and Permissions

26. Controls access to label design, printing, and other functions based on user roles. This ensures that only authorized personnel can create or modify labels.

27. Full Audit Management and Label Logs

28. Tracks all label printing activities, providing an audit trail for compliance and troubleshooting purposes.

29. Commonly Used Labels, Including

30. DOT Labels

Labels required by the Department of Transportation for hazardous materials.

31. Raw Material Labels

Labels for identifying raw materials.

32. Shipping Labels

Labels for outgoing shipments.

33. Finished Goods Labels

Labels for finished products.

34. Lab Labels

Labels for samples, reagents, and other laboratory items.

35. Labels for Hazardous and Non-Hazardous Goods

Specific labels based on the hazard classification of the product.

36. Ad-Hoc Labels of Any Kind

The ability to create custom labels on demand for any purpose, providing flexibility beyond the pre-defined label types.