OpenKM

OpenKM can gather unstructured information from various digital sources and store it in a central workspace. This allows users to access, enhance, and modify information from different places within a single application. It also supports integration with other applications through its API.

OpenKM facilitates information sharing and teamwork among users. This enables efficient distribution of information and quick access, aiding in problem-solving and decision-making.

OpenKM helps users transform information into valuable intellectual capital and actionable assets for the organization. It includes administration tools for managing user roles, access control, security, and activity logs, aiming to improve personal productivity and adoption rates.

Provides a user-friendly interface accessible via web browsers and dedicated mobile apps for iOS and Android. It boasts features like multimedia preview, web administration, online editing, drag & drop, and translation into over 40 languages.

Offers integrations with various Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Visio, Project, Access) to manage documents directly from within these programs.

Enables importing emails from mail servers, with automatic sorting based on configurable filters. It supports importing .eml and .msg file formats.

Enables creating, assigning, controlling, and completing tasks. Includes managing task states, project association, configurable email notifications, and a calendar view.

Offers comprehensive search capabilities based on content, keywords, dates, authors, and document types. Automatically indexes various file formats and supports features like synonym search, relevance ordering, group property searches (metadata), saved queries, advanced searches using XPath and SQL, user news, hierarchical directory search, tag-based search, metadata-based search, simple and advanced search options, result sorting, download options, and support for stemming, stop-words, and synonyms.

Provides tools for system management, including full user audit logs, viewing logged-in users, unlocking documents, repository viewing, advanced searches, detailed activity logs, importing/exporting documents and folders, workflow management, reporting (JasperReports), thesaurus import, configuration setting viewing, user quotas, user profiles (permission management), task scheduler, smart tasks, and macros.

Allows organizing documents based on a thesaurus structure, automatic keyword extraction, and integration with the SKOS module for training materials.