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roXtra Documents

by Roxtra · Since 2001
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ActiveAvailable globallyCloudOn-premise
Quick facts
VendorRoxtra
Year launched2001
StatusActive
LocationSchillerstraße 21 | D-73033 Göppingen
Countries servedGlobal
Languages2
Integrations1+
Free tierN/A
Free trialN/A
Contact salesYES

About roXtra Documents

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roXtra Documents is a comprehensive software solution designed to streamline document control, document management, and workflow management processes for businesses of all sizes. With its standout features such as intuitive user interface, robust functionalities, and seamless integration capabilities, this software offers a highly efficient and reliable solution for organizing and managing documents within an organization. The user interface of roXtra Documents is clean, modern, and user-friendly, making it easy for users to navigate and access various features effortlessly. The design elements are well-thought-out, with customizable options that enhance user experience and overall usability. The interface is responsive and intuitive, allowing users to quickly adapt to the software and perform tasks with ease. One of the core functionalities that sets roXtra Documents apart from its competitors is its advanced workflow management capabilities. The software allows users to create automated workflows, define approval processes, and track document status in real-time. This feature ensures better collaboration, faster decision-making, and improved efficiency in handling document-related tasks.

Pros & Cons

Pros
  • 1. Regulatory-ready documentation workflows with compliant version control and audit trails.
  • 2. Intuitive, familiar interface resembling standard folder structures and Office layouts, reducing training needs.
  • 3. Highly customizable workflows that fit diverse business requirements.
  • 4. Mobile access for document and task management on the go.
  • 5. Modular ecosystem allowing expansion into audits, risk management, contracts, and process automation.
Cons
  • • User interface may appear dated compared to modern SaaS platforms.
  • • LDAP connection can sometimes be unstable, requiring server restarts.
  • • Feature details are not fully transparent upfront, complicating evaluation.
  • • Pricing is not publicly available, necessitating direct inquiries.
  • • May be too complex or feature-rich for small teams without full QMS needs.

Features

Key features

Standards-Based Document Control
Manages the entire document lifecycle—creation, revision, archival—while ensuring compliance with standards like ISO 9001, ISO 13485, and GxP.
Individual Workflow & Release Automation
Configurable workflows for review, approval, and distribution, featuring automatic versioning and audit trail capabilities.
Full-Text Search & Clear UI
Enables fast search across metadata and document content within a user-friendly, Office-style folder interface.
Mobile Access via App
Allows users to read documents, manage metadata, confirm tasks, access favorites, and perform searches on iOS and Android devices.
Integrated Process Modeling
Provides a visual BPMN 2.0 flowchart designer to map and automate processes like CAPA or internal approvals.

Additional features

Document Editing, Version Control & Archiving
Securely store, edit, and retain documents with complete traceability.
Workflow Distribution & Task Management
Automates document review steps, assigns tasks, and sends reminders, including read confirmations.
Mobile Functionality
Supports metadata editing, task confirmation, personal folders, favorites, and document search on mobile devices.
Contract Management
Manages contracts with metadata, deadline alerts, audit-proof archiving, and cost tracking.
Risk, Audit, and Action Modules
Extends capabilities with modules for risk tracking, audit planning, and corrective action management.
Hosting & Security
Offers SaaS or on-premise deployment, with hosting based in Germany, full GDPR compliance, and regular security testing.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Countries & Languages

Global
Countries served
2
Interface languages
10
Billing currencies

Interface languages

EnglishGerman

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇨🇦CAD🇦🇺AUD🇯🇵JPY🇨🇭CHF🇨🇳CNY🇮🇳INR🇷🇺RUB

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