Sans Paper Form logo

Sans Paper Form

by Dropbox · Since 2016
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ActiveAvailable globallyCloud
Quick facts
VendorDropbox
Year launched2016
StatusActive
LocationLevel 2, 23 Foster Street, Surry Hills, NSW, 2010.
Countries servedGlobal
Languages1
Integrations
Free tier
Free trialYES
Contact sales

About Sans Paper Form

Sans Paper Form is a form management software from Dropbox that helps users create and manage digital forms. It includes features like customizable templates, real-time collaboration, and data analytics so users can efficiently collect and analyze information. The software simplifies the process of form creation and distribution, allowing organizations to reduce paper usage and simplify data collection efforts. Users can easily integrate the platform with other Dropbox services for additional functionality. Key capabilities: customizable templates real-time collaboration data analytics integration with Dropbox services mobile accessibility Best for: businesses and organizations that need to manage and track form submissions digitally.

Sans Paper Form is a powerful mobile forms solution built especially for field-heavy operations like construction, safety inspections, and compliance reporting. It provides a no-code form builder that enables managers and on-site workers to create and use forms—safety checklists, daily diaries, pre-start surveys—without needing developers. Its standout capability is AI-powered image processing: users can upload photos, and the system automatically tags objects, reads text, and organizes images reliably. Offline support ensures field workers can collect data even in remote areas, syncing later when connected. The platform supports team collaboration, role-based access, and GPS- or photo-enabled form entries to boost accountability and visibility. Secure data encryption and audit trails provide strong compliance support. Meanwhile, the Connect component allows integration with enterprise systems, tying field data back to ERP or CRM tools. Overall, Sans Paper Form streamlines paperwork, digitizes workflows, and empowers field teams with modern, efficient data tools.

Pros & Cons

What users like
  • +Enables field teams to fully digitize operational forms without any coding effort
  • +AI image tagging dramatically reduces time spent organizing and finding photos
  • +Offline capability ensures data collection even in remote or low-connectivity environments
  • +Pre-built form templates accelerate deployment for common construction and safety workflows
What users flag
  • AI-tagging may misinterpret images depending on quality or unusual content
  • Offline sync delays could lead to data conflicts when many users sync simultaneously
  • Role-based access control might be complex to configure for larger organizations
  • Integration setup (via Connect) may require technical effort or external help

Features

Key features

AI-powered image tagging
Automatically identifies objects, handwriting, and diagrams in uploaded photos.
No-code form builder
Allows users to create custom operational and safety forms easily.
Pre-built templates
Offers hundreds of ready-made form templates for quick deployment.
Offline data collection
Enables form submission without internet access, syncing later.
Real-time collaboration
Lets teams share and update form data instantly.
Secure storage
Encrypts all form data and images for safe record keeping.
Mobile-first design
Optimized for use on phones and tablets for field workers

Additional features

AI image recognition
Detects objects, text, and diagrams in photos automatically.
AI-generated search tags
Makes images searchable using automatically created tags.
Text extraction
Pulls printed or handwritten text from images.
Custom form builder
Builds digital forms with drag-and-drop fields and rules.
Template library
Provides over 299 common business and construction form templates.
Offline submissions
Saves entries offline and uploads them when online.
Data encryption
Protects all data in transit and at rest.
Role-based access
Controls who can fill, edit, approve, or view forms.
Form sharing
Allows users to share forms across teams and departments.
Digital signatures
Supports signing forms electronically in the field.
GPS tagging
Captures location information for form entries when required.
Photo uploads
Allows attaching images directly within forms.
Validation rules
Adds logic such as required fields or conditional visibility.
Form versioning
Tracks updates and maintains form history.
Audit trail
Logs submission history and user actions for compliance.
Analytics and reporting
Summarizes form data for insights and decision-making.
Submission notifications
Sends alerts to supervisors when forms are submitted.
System integrations
Connects with business platforms through Sans Paper Connect.
User management
Admins manage roles, teams, and permissions.
Admin dashboard
Centralized control over forms, data, and user activities.
Compliance workflows
Supports safety and ISO documentation needs.

Pricing

Free trial
Free version
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Countries & Languages

Global
Countries served
1
Interface languages
10
Billing currencies

Interface languages

English

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇦🇺AUD🇨🇦CAD🇯🇵JPY🇨🇭CHF🇨🇳CNY🇮🇳INR🇷🇺RUB

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