About SpoolOffice
SpoolOffice is a document management software from ala informatica that supports electronic invoicing, digital preservation, process management, and document management. It combines solutions, references, and assistance so users can effectively manage their documentation and invoicing processes. This software ensures compliance with legal requirements and simplifies the storage and retrieval of documents. SpoolOffice is designed to assist organizations in maintaining accurate records while providing reliable references and support for users. Key capabilities: electronic invoicing digital preservation process management document management user assistance Best for: businesses that need to manage their invoicing and document processes efficiently.
Spool Office by ALA Informatica is a powerful, niche solution aimed at organizations still running legacy print‑spool systems (e.g., IBM i / AS/400) and looking to modernize their document output, distribution, and archiving. By intercepting raw text or spool printouts and converting them into polished graphic documents (PDF, Word, Excel, etc.), Spool Office enables a modern, paperless workflow without the need to rewrite existing applications. Its built‑in layout designers (SpeedPainter / SpoolPainter) provide robust customization — from branded invoices and delivery notes to barcodes and cover pages — which is a significant advantage for companies needing professional, standardized documents. The automation capabilities — dynamic file naming, segmentation, email/FTP/fax dispatch, and archival — make Spool Office especially appealing for high-volume, repetitive document workflows. The ability to export to Office formats (with macro execution) adds flexibility for reporting, analysis, or re-use of data, and its support for electronic invoicing and digital archiving helps meet regulatory compliance requirements.
Pros & Cons
- Transforms legacy AS/400 and TXT printouts into polished, professional-quality documents without changing existing applications
- Automates the entire document workflow, reducing manual labor and processing errors
- Allows creation of fully customized layouts including logos, barcodes, headers, and covers
- Supports dynamic extraction of data to Office formats enabling reporting and analysis
- Handles multi-channel distribution via email, PEC, FTP, and fax directly from the system
- May require technical expertise to set up and configure automated workflows
- Customization of advanced workflows may require vendor assistance
- Dependency on legacy system print formats could restrict flexibility for modern systems
Features
Key features
Overlay grids, headers, images, barcodes, and covers on original prints for professional-quality documents
Use data from printouts to generate fully redesigned documents with dynamic layouts and re-pagination
Extract information from printouts to Word, Excel, Access, HTML, CSV, and TXT with automatic macro execution in Excel
Automatically intercept, process, and distribute printouts without manual intervention
Name files and group documents based on content fields automatically
Send documents via email, PEC, FTP, or fax directly from the system
Archive documents electronically with indexing and retention in line with legal regulations
Generate compliant XML e-invoices and archive them automatically
Additional features
Design grids, headers, and images on original prints with customizable fonts and colors
Create documents using data content for dynamic design and logical, string, numerical, and date manipulations
Convert printouts to Office formats with macro execution for automated reporting
Organize documents by invoice, client, or other fields for easier handling
Store files in folders created based on content data automatically
Send processed documents through multiple electronic channels
Automatically send documents via integrated fax systems
Store and index documents for compliance and easy retrieval
Create legally compliant e-invoices in XML format
Fully automate processing, distribution, and error handling
Pricing
Countries & Languages
Available in
Interface languages
Billing currencies
No reviews yet
Be the first to drop a review
Alternatives to SpoolOffice
Mavisys
Mavisys is a software platform from Maviance that supports business communication and information sharing. It…
ChatPDF
ChatPDF is an AI-powered document analysis platform designed to help users interact with PDFs and…
Worldox
Worldox is a document management software from World Software Corporation that helps organizations manage and…
Vizioo
Vizioo is a digital software platform from Rhinoceros Software SAS designed to support businesses and…
Spot something wrong or outdated?
Suggest a correction — a reviewer verifies every change.
About SpoolOffice
SpoolOffice is a document management software from ala informatica that supports electronic invoicing, digital preservation, process management, and document management. It combines solutions, references, and assistance so users can effectively manage their documentation and invoicing processes. This software ensures compliance with legal requirements and simplifies the storage and retrieval of documents. SpoolOffice is designed to assist organizations in maintaining accurate records while providing reliable references and support for users. Key capabilities: electronic invoicing digital preservation process management document management user assistance Best for: businesses that need to manage their invoicing and document processes efficiently.
SpoolOffice Details
SpoolOffice's In-App Market Place
Does SpoolOffice have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
Usd ($), Eur (€), Gbp (£), Aud (A$), Cad (C$), Jpy (¥), Chf (chf), Cny (¥), Rub (₽), Inr (₹)
Pros & Cons
- Transforms legacy AS/400 and TXT printouts into polished, professional-quality documents without changing existing applications
- Automates the entire document workflow, reducing manual labor and processing errors
- Allows creation of fully customized layouts including logos, barcodes, headers, and covers
- Supports dynamic extraction of data to Office formats enabling reporting and analysis
- Handles multi-channel distribution via email, PEC, FTP, and fax directly from the system
- May require technical expertise to set up and configure automated workflows
- Customization of advanced workflows may require vendor assistance
- Dependency on legacy system print formats could restrict flexibility for modern systems
SpoolOffice's Support Options
Email Address
info@alainformatica.comSpoolOffice's Alternatives
Mavisys
Mavisys is a software platform from Maviance that supports business communication and information sharing. It…
ChatPDF
ChatPDF is an AI-powered document analysis platform designed to help users interact with PDFs and…
Worldox
Worldox is a document management software from World Software Corporation that helps organizations manage and…
Vizioo
Vizioo is a digital software platform from Rhinoceros Software SAS designed to support businesses and…
