About SpoolOffice
SpoolOffice is a document management software from ala informatica that supports electronic invoicing, digital preservation, process management, and document management. It combines solutions, references, and assistance so users can effectively manage their documentation and invoicing processes. This software ensures compliance with legal requirements and simplifies the storage and retrieval of documents. SpoolOffice is designed to assist organizations in maintaining accurate records while providing reliable references and support for users. Key capabilities: electronic invoicing digital preservation process management document management user assistance Best for: businesses that need to manage their invoicing and document processes efficiently.
Spool Office by ALA Informatica is a powerful, niche solution aimed at organizations still running legacy print‑spool systems (e.g., IBM i / AS/400) and looking to modernize their document output, distribution, and archiving. By intercepting raw text or spool printouts and converting them into polished graphic documents (PDF, Word, Excel, etc.), Spool Office enables a modern, paperless workflow without the need to rewrite existing applications. Its built‑in layout designers (SpeedPainter / SpoolPainter) provide robust customization — from branded invoices and delivery notes to barcodes and cover pages — which is a significant advantage for companies needing professional, standardized documents. The automation capabilities — dynamic file naming, segmentation, email/FTP/fax dispatch, and archival — make Spool Office especially appealing for high-volume, repetitive document workflows. The ability to export to Office formats (with macro execution) adds flexibility for reporting, analysis, or re-use of data, and its support for electronic invoicing and digital archiving helps meet regulatory compliance requirements.
Pros & Cons
- +Transforms legacy AS/400 and TXT printouts into polished, professional-quality documents without changing existing applications
- +Automates the entire document workflow, reducing manual labor and processing errors
- +Allows creation of fully customized layouts including logos, barcodes, headers, and covers
- +Supports dynamic extraction of data to Office formats enabling reporting and analysis
- +Handles multi-channel distribution via email, PEC, FTP, and fax directly from the system
- −May require technical expertise to set up and configure automated workflows
- −Customization of advanced workflows may require vendor assistance
- −Dependency on legacy system print formats could restrict flexibility for modern systems
Features
Key features
- Graphic treatment of printouts
- Overlay grids, headers, images, barcodes, and covers on original prints for professional-quality documents
- Full remapping of spool data
- Use data from printouts to generate fully redesigned documents with dynamic layouts and re-pagination
- Data extraction to Office formats
- Extract information from printouts to Word, Excel, Access, HTML, CSV, and TXT with automatic macro execution in Excel
- Automation of document workflow
- Automatically intercept, process, and distribute printouts without manual intervention
- Dynamic file naming and segmentation
- Name files and group documents based on content fields automatically
- Multi-channel distribution
- Send documents via email, PEC, FTP, or fax directly from the system
- Digital archiving and compliance
- Archive documents electronically with indexing and retention in line with legal regulations
- Electronic invoicing support
- Generate compliant XML e-invoices and archive them automatically
Additional features
- SpeedPainter graphic print formatting
- Design grids, headers, and images on original prints with customizable fonts and colors
- SpoolPainter data-driven layout
- Create documents using data content for dynamic design and logical, string, numerical, and date manipulations
- SpoolOffice Office conversion
- Convert printouts to Office formats with macro execution for automated reporting
- Segmentation and grouping
- Organize documents by invoice, client, or other fields for easier handling
- Dynamic folder storage
- Store files in folders created based on content data automatically
- Email, PEC, and FTP dispatch
- Send processed documents through multiple electronic channels
- Fax dispatch
- Automatically send documents via integrated fax systems
- Document archiving
- Store and index documents for compliance and easy retrieval
- Electronic invoice generation
- Create legally compliant e-invoices in XML format
- Automation via robots
- Fully automate processing, distribution, and error handling
Pricing
Countries & Languages
Available in
Interface languages
Billing currencies
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About SpoolOffice
SpoolOffice is a document management software from ala informatica that supports electronic invoicing, digital preservation, process management, and document management. It combines solutions, references, and assistance so users can effectively manage their documentation and invoicing processes. This software ensures compliance with legal requirements and simplifies the storage and retrieval of documents. SpoolOffice is designed to assist organizations in maintaining accurate records while providing reliable references and support for users. Key capabilities: electronic invoicing digital preservation process management document management user assistance Best for: businesses that need to manage their invoicing and document processes efficiently.
SpoolOffice Details
SpoolOffice's In-App Market Place
Does SpoolOffice have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
Usd ($), Eur (€), Gbp (£), Aud (A$), Cad (C$), Jpy (¥), Chf (chf), Cny (¥), Rub (₽), Inr (₹)
Pros & Cons
- Transforms legacy AS/400 and TXT printouts into polished, professional-quality documents without changing existing applications
- Automates the entire document workflow, reducing manual labor and processing errors
- Allows creation of fully customized layouts including logos, barcodes, headers, and covers
- Supports dynamic extraction of data to Office formats enabling reporting and analysis
- Handles multi-channel distribution via email, PEC, FTP, and fax directly from the system
- May require technical expertise to set up and configure automated workflows
- Customization of advanced workflows may require vendor assistance
- Dependency on legacy system print formats could restrict flexibility for modern systems
SpoolOffice's Support Options
Email Address
info@alainformatica.comSpoolOffice's Alternatives
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