SpoolOffice logo

SpoolOffice

by ala informatica · Since N/A
No reviews yet
Active1+ countriesOn-premise
Quick facts
Vendorala informatica
Year launchedN/A
StatusActive
LocationCorso Stati Uniti 67, 10129 Torino (TO), Italy
Countries served1+
Languages1
IntegrationsN/A
Free tierN/A
Free trialN/A
Contact salesYES

About SpoolOffice

SpoolOffice is a document management software from ala informatica that supports electronic invoicing, digital preservation, process management, and document management. It combines solutions, references, and assistance so users can effectively manage their documentation and invoicing processes. This software ensures compliance with legal requirements and simplifies the storage and retrieval of documents. SpoolOffice is designed to assist organizations in maintaining accurate records while providing reliable references and support for users. Key capabilities: electronic invoicing digital preservation process management document management user assistance Best for: businesses that need to manage their invoicing and document processes efficiently.

Spool Office by ALA Informatica is a powerful, niche solution aimed at organizations still running legacy print‑spool systems (e.g., IBM i / AS/400) and looking to modernize their document output, distribution, and archiving. By intercepting raw text or spool printouts and converting them into polished graphic documents (PDF, Word, Excel, etc.), Spool Office enables a modern, paperless workflow without the need to rewrite existing applications. Its built‑in layout designers (SpeedPainter / SpoolPainter) provide robust customization — from branded invoices and delivery notes to barcodes and cover pages — which is a significant advantage for companies needing professional, standardized documents. The automation capabilities — dynamic file naming, segmentation, email/FTP/fax dispatch, and archival — make Spool Office especially appealing for high-volume, repetitive document workflows. The ability to export to Office formats (with macro execution) adds flexibility for reporting, analysis, or re-use of data, and its support for electronic invoicing and digital archiving helps meet regulatory compliance requirements.

Pros & Cons

Pros
  • Transforms legacy AS/400 and TXT printouts into polished, professional-quality documents without changing existing applications
  • Automates the entire document workflow, reducing manual labor and processing errors
  • Allows creation of fully customized layouts including logos, barcodes, headers, and covers
  • Supports dynamic extraction of data to Office formats enabling reporting and analysis
  • Handles multi-channel distribution via email, PEC, FTP, and fax directly from the system
Cons
  • May require technical expertise to set up and configure automated workflows
  • Customization of advanced workflows may require vendor assistance
  • Dependency on legacy system print formats could restrict flexibility for modern systems

Features

Key features

Graphic treatment of printouts

Overlay grids, headers, images, barcodes, and covers on original prints for professional-quality documents

Full remapping of spool data

Use data from printouts to generate fully redesigned documents with dynamic layouts and re-pagination

Data extraction to Office formats

Extract information from printouts to Word, Excel, Access, HTML, CSV, and TXT with automatic macro execution in Excel

Automation of document workflow

Automatically intercept, process, and distribute printouts without manual intervention

Dynamic file naming and segmentation

Name files and group documents based on content fields automatically

Multi-channel distribution

Send documents via email, PEC, FTP, or fax directly from the system

Digital archiving and compliance

Archive documents electronically with indexing and retention in line with legal regulations

Electronic invoicing support

Generate compliant XML e-invoices and archive them automatically

Additional features

SpeedPainter graphic print formatting

Design grids, headers, and images on original prints with customizable fonts and colors

SpoolPainter data-driven layout

Create documents using data content for dynamic design and logical, string, numerical, and date manipulations

SpoolOffice Office conversion

Convert printouts to Office formats with macro execution for automated reporting

Segmentation and grouping

Organize documents by invoice, client, or other fields for easier handling

Dynamic folder storage

Store files in folders created based on content data automatically

Email, PEC, and FTP dispatch

Send processed documents through multiple electronic channels

Fax dispatch

Automatically send documents via integrated fax systems

Document archiving

Store and index documents for compliance and easy retrieval

Electronic invoice generation

Create legally compliant e-invoices in XML format

Automation via robots

Fully automate processing, distribution, and error handling

Pricing

Free trial
Free version
Request a quote
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Countries & Languages

1
Countries served
1
Interface languages
10
Billing currencies

Available in

Europe

Interface languages

Italian

Billing currencies

🇺🇸USD🇪🇺EUR🇬🇧GBP🇦🇺AUD🇨🇦CAD🇯🇵JPY🇨🇭CHF🇨🇳CNY🇷🇺RUB🇮🇳INR

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