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Staffomatic

by Staffomatic Inc. · Since 2012
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ActiveAvailable globallyCloud
Quick facts
VendorStaffomatic Inc.
Year launched2012
StatusActive
LocationSternstraße 106 Hamburg, Deutschland 20357, DE
Countries servedGlobal
Languages3
Integrations5+
Free tierN/A
Free trialYES
Contact salesN/A

About Staffomatic

Staffomatic is a workforce management software from Staffomatic Inc. designed for businesses to manage employee scheduling and time tracking. It offers features such as shift planning, attendance monitoring, and reporting tools so managers can efficiently allocate staff and analyze labor costs. Users can create and modify schedules in real-time, ensuring better coverage and fewer scheduling conflicts. Additionally, it provides insights into workforce productivity and attendance patterns. Key capabilities: shift planning attendance monitoring reporting tools real-time updates user-friendly interface Best for: businesses that need effective employee management solutions.

Staffomatic is a cloud-based workforce management software designed to automate and simplify shift scheduling, absence management, and time tracking for teams of all sizes. Built and hosted in Germany with full GDPR compliance, Staffomatic delivers a seamless platform that enhances operational efficiency, communication, and employee satisfaction. It allows managers to create and publish shift plans, approve leave requests, and monitor employee working hours digitally—eliminating the need for paper-based or Excel scheduling. Through its intelligent assistant, Staffomatic detects absences, prevents double-bookings, and enables team members to swap or apply for shifts easily. The platform runs smoothly on any device with internet access, making it perfect for hybrid or mobile teams. It features smart dashboards, customizable templates, and real-time notifications, helping businesses reduce administrative overhead while maintaining accuracy and transparency. Staffomatic’s Professional and Premium plans expand functionality to include time tracking, user role definitions, working time accounts, and integration with external payroll systems such as DATEV.

Pros & Cons

Pros
  • User-friendly interface enables quick onboarding for HR teams and employees.
  • Fully GDPR-compliant, ensuring top-level data protection and security.
  • Time tracking and scheduling in one platform boost administrative efficiency.
  • Employees gain flexibility with shift applications and trading features.
  • Available across all devices, supporting hybrid and remote work environments.
Cons
  • Minimum of 10 users required for all subscription tiers limits small teams.
  • Limited historical data retention in lower-tier plans.
  • No built-in advanced analytics for workforce performance.
  • Integration options are fewer compared to larger HR platforms.
  • Offline access unavailable; requires constant internet connection.

Features

Key features

Automated Shift Scheduling

Creates and publishes staff schedules efficiently, reducing manual workload.

Absence Management

Tracks leave requests, sick days, and holidays with automatic adjustments to rosters.

Time Tracking System

Enables employees to log working hours digitally with one click, simplifying payroll.

Shift Swapping

Allows employees to exchange shifts among themselves while maintaining management oversight.

Intelligent Assistant

Detects double-bookings, highlights conflicts, and suggests necessary schedule corrections.

Mobile Accessibility

Works across all browsers and devices—desktop, tablet, or smartphone—for easy remote access.

Working Time Account

Monitors overtime, supplements, and target hours to ensure compliance with labor policies.

Additional features

Shift Planning Dashboard

Provides a color-coded, visual schedule overview for better workforce clarity.

Absence Approval Workflow

Automates leave approval and notifies managers instantly of updates.

Digital Personnel File

Stores all employee data securely within one digital profile.

Custom Availability Settings

Lets employees indicate when they are available or unavailable for shifts.

Role and Qualification Management

Assigns shifts based on employee roles, priorities, or certifications.

Notifications and Alerts

Sends reminders for shift changes, absences, or overtime thresholds.

API Access

Allows integration with external systems for data exchange and HR automation.

DATEV Export

Simplifies payroll by exporting work hour data directly to the DATEV accounting system.

Mass Import Feature

Quickly uploads employee and schedule data in bulk for faster setup.

Templates and History Logs

Reuses schedule templates and accesses up to 90 days of scheduling history.

Pricing

Free trial
Free version
Request a quote
Promo Offer

Monthly plans

The Basic Plan Costs
EUR 2.4/mo
billed monthly
The Professional Plan
EUR 4.8/mo
billed monthly

Countries & Languages

Global
Countries served
3
Interface languages
1
Billing currencies

Interface languages

EnglishFrenchGerman

Billing currencies

🇪🇺EUR

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