About Viatos
Viatos is a transportation management software from Viatos GmbH that provides solutions for logistics and supply chain operations. It includes route improvement, real-time tracking, and reporting analytics so businesses can improve efficiency and reduce costs. Viatos enables organizations to plan and manage their transportation activities effectively, offering tools for both freight carriers and shippers. The software supports integration with other systems, ensuring data accuracy and simplified processes. Key capabilities: route planning fleet management load improvement data reporting user access control Best for: logistics managers and supply chain professionals that need to manage transportation resources effectively.
Viatos is a scalable travel expense management software built for corporate teams, government agencies, and public institutions. It helps organizations manage the full lifecycle of business travel—from trip planning and booking preparation to expense submission, approval, and financial reconciliation—all within a secure, browser-based environment. The platform supports daily data capture during travel, allowing employees to log expenses in real time. It includes tools for travel request validation, means-of-transport selection, and policy enforcement, ensuring that all travel complies with internal rules and external regulations such as the Federal Travel Expenses Act (BRKG), German Income Tax Act (EStG), and State Travel Expenses Act (LRKG). Viatos enables administrators to define criteria for different employee groups, such as travel limits, preferred transport modes (e.g., train, flight, rental car), and required documentation. The system automatically categorizes expenses, checks for compliance, and integrates with accounting platforms to reduce manual entry and errors. Its dashboard includes approval workflows, reporting tools, and audit trails, helping finance teams monitor spending trends and identify cost-saving opportunities.
Pros & Cons
- +Real-time expense logging improves accuracy and reduces post-trip reconciliation delays.
- +Travel request validation ensures compliance with internal policies and legal standards.
- +Automated categorization and accounting integration reduce manual workload for finance teams.
- +Approval workflows streamline reimbursement and improve oversight.
- +Audit trails and reporting tools enhance transparency and support audits.
- −Onboarding may require vendor-led training to configure workflows and compliance rules.
- −Custom reporting templates may need setup to match specific business or government formats.
- −Interface may feel complex for users unfamiliar with travel expense systems.
- −Mobile app functionality is limited compared to desktop features.
Features
Key features
- Travel Request Validation – Ensures that employee travel plans meet internal and legal requirements before booking.
- Real-Time Expense Logging – Captures travel-related costs daily during trips for accurate reporting.
- Means-of-Transport Selection – Allows users to specify preferred travel modes such as flights, trains, or rental cars.
- Policy Compliance Checks – Verifies that submitted expenses align with company and government travel policies.
- Automated Expense Categorization – Sorts expenses by type and department for streamlined processing.
- Approval Workflows – Routes expense reports through multi-level validation chains based on user roles.
- Accounting System Integration – Syncs with financial platforms to automate reimbursement and reconciliation.
Additional features
- Policy Compliance Checks – Verifies that submitted expenses align with company and government travel policies.
- Automated Expense Categorization – Sorts expenses by type and department for streamlined processing.
- Approval Workflows – Routes expense reports through multi-level validation chains based on user roles.
- Accounting System Integration – Syncs with financial platforms to automate reimbursement and reconciliation.
- Audit Trail Logging – Tracks all actions for transparency and regulatory compliance.
- Role-Based Access Control – Assigns permissions based on job function and organizational hierarchy.
- Reporting & Analytics Tools – Visualizes travel costs, policy violations, and budget usage.
- Multi-User Access – Supports teams with distributed roles and responsibilities.
- Data Export for Payroll & Tax – Generates files for financial reporting and tax compliance.
- Browser-Based Interface – Accessible from any device without installation.
- Employee Group Criteria Settings – Customizes rules based on job level, department, or travel frequency.
- Legal Regulation Support – Complies with BRKG, EStG, LRKG, and other travel-related laws.
Pricing
Monthly plans
Base
EUR 390
Per
EUR 740
Countries & Languages
Interface languages
Billing currencies
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About Viatos
Viatos is a transportation management software from Viatos GmbH that provides solutions for logistics and supply chain operations. It includes route improvement, real-time tracking, and reporting analytics so businesses can improve efficiency and reduce costs. Viatos enables organizations to plan and manage their transportation activities effectively, offering tools for both freight carriers and shippers. The software supports integration with other systems, ensuring data accuracy and simplified processes. Key capabilities: route planning fleet management load improvement data reporting user access control Best for: logistics managers and supply chain professionals that need to manage transportation resources effectively.
Viatos Details
Viatos's In-App Market Place
Does Viatos have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Plans
Monthly plans
Base
EUR 390
Per
EUR 740
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), JPY (¥), AUD (A$), CAD (C$), CNY (¥), CHF (CHF), SEK (kr), NOK (kr), DKK (kr), HKD (HK$), SGD (S$), INR (₹)
Pros & Cons
- Real-time expense logging improves accuracy and reduces post-trip reconciliation delays.
- Travel request validation ensures compliance with internal policies and legal standards.
- Automated categorization and accounting integration reduce manual workload for finance teams.
- Approval workflows streamline reimbursement and improve oversight.
- Audit trails and reporting tools enhance transparency and support audits.
- Onboarding may require vendor-led training to configure workflows and compliance rules.
- Custom reporting templates may need setup to match specific business or government formats.
- Interface may feel complex for users unfamiliar with travel expense systems.
- Mobile app functionality is limited compared to desktop features.
Viatos's Support Options
Email Address
anfrage@viatos.de
