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Definitiv

by The Access Group · Since 1991
No reviews yet
Active1+ countriesCloud
Quick facts
VendorThe Access Group
Year launched1991
StatusActive
LocationGalleria Towers Suite 520-N, 5th floor 720 South Colorado Boulevard Glendale Denver Colorado 80246
Countries served1+
Languages5
IntegrationsN/A
Free tierNO
Free trialNO
Contact salesNO

About Definitiv

Definitiv is a cloud-based payroll and workforce management software designed to streamline payroll, time, and HR processes.

Definitiv is a unified payroll and workforce management platform built to deliver accurate, compliant, and timely pay runs for organizations of all sizes, industries, and operational complexities. The platform combines payroll, time and attendance, rostering, onboarding, award interpretation, superannuation, and employee self-service in a single integrated solution, eliminating the need for multiple disconnected systems. Its date-effective technology ensures payroll calculations automatically reflect changes within any pay cycle, while the award engine interprets complex agreements and multiple awards for compliance with local labor laws. Definitiv supports multi-entity operations, multiple pay calendars, and flexible costing levels, giving businesses precise control over labor expenses and workforce reporting. Employees benefit from mobile access, AI-powered payroll intelligence, and self-service features for leave, approvals, and timesheets, enhancing engagement and operational efficiency. With seamless integrations via APIs to ERP and accounting systems, high security standards, and automated compliance features, Definitiv reduces manual intervention, prevents errors, and provides actionable insights for management.

Pros & Cons

Pros
  • Picture recognition for staff sign-in adds convenience and innovative biometric security features.
  • Offers many options and features for diverse payroll and HR management.
  • Training provided helps users understand system and implement payroll correctly quickly.
  • Easy to use interface for certain tasks like rostering and attendance tracking.
Cons
  • Difficult to set up simple rosters leading to user frustration frequently.
  • Timesheet and leave errors occur, doubling hours incorrectly during payroll calculations.
  • Poor customer support, slow responses, and missing backup contact options consistently.
  • Implementation challenges make initial use confusing and time-consuming for HR teams.

Features

Key features

Employee self-service

Allows employees to manage leave, timesheets, and approvals

Rostering and scheduling

Optimizes shift planning, resource allocation, and workforce coverage

Time and attendance

Tracks employee hours through mobile, biometric, and cloud solutions

Payroll automation

Delivers accurate, compliant, and timely payroll for all employees

Award interpretation

Automates payroll calculations in line with complex labor agreements

Additional features

Onboarding management

Streamlines recruitment, joining kits, and induction processes

Superannuation management

Handles contributions and compliance for retirement benefits

Leave management

Configures policies, approvals, and employee leave tracking

Flexible payroll structuring

Supports multiple pay calendars, backdated policies, and shift types

Instant back pays

Automatically calculates adjustments based on policy or attendance changes

Costing and budget tracking

Assign costs to projects, departments, or work orders

Time clock and timesheet software

Captures attendance accurately across sites

Security and compliance

Ensures data protection with cloud encryption and privacy standards

Pricing

Free trial
Free version
Request a quote
Promo Offer

Countries & Languages

1
Countries served
5
Interface languages
9
Billing currencies

Available in

All Countries.

Interface languages

EnglishFrenchSpanishGermanItalian

Billing currencies

🇦🇺AUD🇺🇸USD🇪🇺EUR🇬🇧GBP🇨🇦CAD🇳🇿NZD🇯🇵JPY🇨🇳CNY🇮🇳INR

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