About Shareflex ECM online
Shareflex ECM online is a document management software platform from Portal Systems designed for modern document-centric business processes. It combines an ECM Product Suite, Document Management, and Contract Management to support efficient content management. Shareflex extends Microsoft 365 and SharePoint, allowing users to use their existing tools for comprehensive Enterprise Content Management. This platform also provides Document Control and Quality Management as well as Invoice Processing functionalities. Users benefit from a cloud-based solution that can be tailored as a shared or dedicated service, facilitating collaboration and compliance. Key capabilities: ECM Product Suite Document Management Contract Management Document Control / QM Invoice Processing Best for: organizations that need a reliable platform for handling enterprise content effectively.
SHAREFLEX ECM Online by Portal Systems is a cloud-based Enterprise Content Management (ECM) solution designed to extend and enhance Microsoft 365 and SharePoint Online functionalities. Its primary purpose is to help organizations manage, store, and automate their enterprise documents, records, and workflows in a unified digital environment. SHAREFLEX ECM Online empowers businesses with comprehensive tools for document lifecycle management, process automation, compliance, and collaboration, making it ideal for companies seeking a Microsoft-centric ECM solution. Key features include version control, audit trails, metadata management, electronic archiving, and workflow automation — all built on top of Microsoft’s secure cloud infrastructure. The user interface of SHAREFLEX ECM Online mirrors the familiar look and feel of Microsoft 365 and SharePoint, making it easy for users to adapt quickly. Its navigation is intuitive, with neatly organized dashboards, customizable views, and drag-and-drop document management options. The integration of context-sensitive menus and user-friendly layouts ensures efficient access to data without extensive training.
Pros & Cons
- +It expands Microsoft 365 into a full cloud-based Enterprise Content Management platform.
- +It offers ready-made solutions for specific document-centric processes like contract and invoice management.
- +Shareflex reduces complexity and makes SharePoint-based applications easy to build without custom code.
- +It ensures data security by storing documents exclusively within the customer's Microsoft 365 tenant.
- +The solutions provide a highly efficient business process platform for team, department, and enterprise levels.
- −Its utility is limited to organizations already committed to or using Microsoft 365 and SharePoint.
- −The solution requires the registration of the "Shareflex App" which may involve tenant administration overhead.
- −The cost of the SaaS subscriptions is not detailed and could be a significant factor for budget planning.
- −It only stores application configurations which means business application logic is tied to their platform.
- −Customers are reliant on Shareflex to bridge the gap between basic SharePoint functionality and holistic business applications.
Features
Key features
- ECM Online Product Suite
- Extends Microsoft 365 and SharePoint Online for modern, cloud-based Enterprise Content Management (ECM), providing a holistic content platform.
- Explicit Solutions for Document-Centric Business Processes
- Offers prefabricated, standardized applications like contract and invoice management, specifically designed for processes where documents are central.
- Seamless Integration with Microsoft 365 Tools
- Works "hand in hand" with tools like Power Automate and Teams, ensuring complementary functionalities and immediate availability of new Microsoft 365 features.
- No Custom Programming Required
- Enables the creation of SharePoint-based business applications easily and quickly without custom programming, significantly reducing complexity.
- Data Security (Data Never Leaves the House)
- All customer data and documents are stored principally in the company's Microsoft 365 tenant, with Shareflex only storing application configurations.
- Software as a Service (SaaS) Deployment
- Offered as SaaS with options for cost-effective multi-tenant or separate "dedicated" environments, allowing immediate productivity after app activation.
Additional features
- Enterprise Content Management (ECM) Online Product Suite
- Extends Microsoft 365 and SharePoint Online to create a platform for modern, cloud-based ECM.
- Process and Document Management (DMS)
- Offers standardized solutions for managing business processes and documents.
- Contract Management
- Provides a standardized solution for managing contracts.
- Document Control
- Includes a standardized solution for managing document control (often related to quality management).
- Incoming Invoice Processing
- Offers a standardized solution for managing the processing of incoming invoices.
- Holistic Business Applications
- Enables the creation of comprehensive applications with high user-friendliness and prefabricated process logic.
- Built on SharePoint
- The solutions are constructed on the SharePoint platform.
- Adaptability
- Applications can be adapted to individual business requirements at any time.
- Seamless Complementary Functionality
- Works "hand in hand" with Microsoft 365 tools, ensuring the functionalities of both systems complement each other.
- Software as a Service (SaaS)
- All solutions are offered as a SaaS model.
- Shared or Dedicated Environments
- Users can choose to run solutions in a cost-effective multi-tenant or a separate "dedicated" environment.
- App Registration for Deployment
- Requires only the registration of the "Shareflex App" in the Microsoft 365 environment for activation and deployment.
- Microsoft Azure Platform Base
- Shareflex SaaS is exclusively based on the Microsoft Azure platform.
- Secure Document Storage
- Customer data and documents are stored principally in the company's Microsoft 365 tenant, ensuring they "never leave the house."
- Reduced Complexity
- Significantly reduces the complexity typically associated with SharePoint implementations.
- Consistent and User-Friendly
- User Interfaces Automates background processes and makes user interfaces consistent and easy to use.
- Preconfigured Business Applications
- Provides a range of ready-to-use business applications.
- Modern Digital Workplace Creation
- In conjunction with Microsoft 365, it creates a unified, modern, digital workplace.
Pricing
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About Shareflex ECM online
Shareflex ECM online is a document management software platform from Portal Systems designed for modern document-centric business processes. It combines an ECM Product Suite, Document Management, and Contract Management to support efficient content management. Shareflex extends Microsoft 365 and SharePoint, allowing users to use their existing tools for comprehensive Enterprise Content Management. This platform also provides Document Control and Quality Management as well as Invoice Processing functionalities. Users benefit from a cloud-based solution that can be tailored as a shared or dedicated service, facilitating collaboration and compliance. Key capabilities: ECM Product Suite Document Management Contract Management Document Control / QM Invoice Processing Best for: organizations that need a reliable platform for handling enterprise content effectively.
Shareflex ECM online Details
Shareflex ECM online's In-App Market Place
Does Shareflex ECM online have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CHF (CHF), NZD (NZ$), INR (₹), CNY (¥).
Pros & Cons
- It expands Microsoft 365 into a full cloud-based Enterprise Content Management platform.
- It offers ready-made solutions for specific document-centric processes like contract and invoice management.
- Shareflex reduces complexity and makes SharePoint-based applications easy to build without custom code.
- It ensures data security by storing documents exclusively within the customer's Microsoft 365 tenant.
- The solutions provide a highly efficient business process platform for team, department, and enterprise levels.
- Its utility is limited to organizations already committed to or using Microsoft 365 and SharePoint.
- The solution requires the registration of the "Shareflex App" which may involve tenant administration overhead.
- The cost of the SaaS subscriptions is not detailed and could be a significant factor for budget planning.
- It only stores application configurations which means business application logic is tied to their platform.
- Customers are reliant on Shareflex to bridge the gap between basic SharePoint functionality and holistic business applications.
Shareflex ECM online's Support Options
Email Address
info@portalsystems.deContact
+49 40 226040-00Shareflex ECM online's Alternatives
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