About Staffplan
Staffplan is a care rostering software from Advanced that helps manage schedules efficiently. It combines service center, trust center, finance and procurement, governance and risk management, and people and workforce management so organizations can save time, assign shifts in minutes, and ensure clarity in care delivery. The platform supports a diverse customer base across various care provisions, offering total clarity for rostering and simplifying coordination across all services and locations. Users can easily manage care staff deployment while adhering to regulatory standards. Key capabilities: service center trust center finance and procurement governance and risk management people and workforce management Best for: care providers that need to manage staff scheduling effectively.
Staffplan is a comprehensive care-rostering and workforce management platform designed to help home-care and social-care providers efficiently manage staff scheduling, client visits, and administrative operations within a single system. The software allows organizations to create detailed rosters that account for staff availability, skills, qualifications, and client-specific needs, ensuring that the right caregiver is assigned to the right client at the right time. Its mobile companion app enables care workers to access live schedules, record arrival and departure times, log visit details, and sync information back to the office in real time, eliminating paper timesheets and reducing errors. Staffplan also integrates payroll, invoicing, travel tracking, and expense management, making back-office administration more transparent and efficient. Beyond scheduling, the platform supports recruitment workflows, staff training and compliance tracking, absence and holiday management, and dynamic adjustments to care plans, which is particularly valuable for agencies with variable schedules or a large workforce. Additionally, a web portal allows clients and their families to view upcoming visits, assigned caregivers, and visit tasks, enhancing transparency and trust.
Pros & Cons
- +Automates scheduling and rostering, reducing manual work and minimizing errors.
- +Mobile and visit-monitoring capabilities provide real-time tracking and improve accountability.
- +Centralized data for staff, clients, scheduling, and finances streamlines administrative workflows.
- +Flexible rostering and capacity planning adapt to absences, emergencies, and changing client needs.
- +Reporting and analytics tools support performance monitoring and informed management decisions.
- −Comprehensive system may have a steep learning curve for small or new care organizations.
- −Primarily designed for formal care settings; features may be excessive for informal or ad-hoc care.
- −Reliance on mobile devices and connectivity may pose challenges in areas with poor coverage.
- −Full feature set may be overkill for small staff or client bases.
- −Regional regulatory or funding assumptions may require customization for use in other countries.
Features
Key features
- Staff Rostering & Scheduling
- Build and manage staff rosters, matching care workers to shifts or client visits based on availability, skills, and client needs.
- Mobile Working & Visit Monitoring
- Staff receive live schedules, record arrival and departure times, and update visit details via mobile app.
- Client & Staff Data Management
- Store client and worker profiles, care plans, visit history, training, credentials, and preferences in a central hub.
- Timesheets, Payroll, Invoicing & Billing Integration
- Links rostering and worked hours to payroll, invoicing, and expense tracking for accurate financial management.
- Business Intelligence & Reporting Tools
- Provides analytics and reporting to monitor service delivery, staffing, compliance, and operational metrics.
Additional features
- Unified Scheduling Across Multiple Care Settings
- Manage shifts and visits for residential care, domiciliary care, supported living, and group care.
- Dynamic Roster Management & Capacity Planning
- Adjust schedules in real time, forecast staffing needs, and optimize staff allocation.
- Visit Monitoring / Point-of-Care Logging
- Log each visit via mobile ID-tagging or app to verify attendance and care delivery.
- Care Plans & Service User Management
- Maintain service-user records, care plans, preferences, and visit notes.
- Payroll, Expense, Invoice & Funding/Contract Flexibility
- Charge funders or clients based on planned or actual visits, manage timesheets and staff payments.
- Client/Service-User & Family Portal Access
- Allow clients or families to view upcoming visits, assigned workers, tasks, and service history.
Pricing
Countries & Languages
Interface languages
Billing currencies
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About Staffplan
Staffplan is a care rostering software from Advanced that helps manage schedules efficiently. It combines service center, trust center, finance and procurement, governance and risk management, and people and workforce management so organizations can save time, assign shifts in minutes, and ensure clarity in care delivery. The platform supports a diverse customer base across various care provisions, offering total clarity for rostering and simplifying coordination across all services and locations. Users can easily manage care staff deployment while adhering to regulatory standards. Key capabilities: service center trust center finance and procurement governance and risk management people and workforce management Best for: care providers that need to manage staff scheduling effectively.
Staffplan Details
Staffplan's In-App Market Place
Does Staffplan have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CHF (CHF), SEK (kr), NOK (kr), DKK (kr), NZD (NZ$), SGD (S$)
Pros & Cons
- Automates scheduling and rostering, reducing manual work and minimizing errors.
- Mobile and visit-monitoring capabilities provide real-time tracking and improve accountability.
- Centralized data for staff, clients, scheduling, and finances streamlines administrative workflows.
- Flexible rostering and capacity planning adapt to absences, emergencies, and changing client needs.
- Reporting and analytics tools support performance monitoring and informed management decisions.
- Comprehensive system may have a steep learning curve for small or new care organizations.
- Primarily designed for formal care settings; features may be excessive for informal or ad-hoc care.
- Reliance on mobile devices and connectivity may pose challenges in areas with poor coverage.
- Full feature set may be overkill for small staff or client bases.
- Regional regulatory or funding assumptions may require customization for use in other countries.
Staffplan's Support Options
Staffplan's Alternatives
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