Practice by Numbers
About Practice by Numbers
Practice by Numbers is a data analysis software from Practice by Numbers Ltd. that focuses on improving practice management. It combines data visualization, benchmarking, and reporting features so users can make informed decisions. This platform allows professionals to assess practice performance and identify areas for improvement by analyzing key metrics. With Practice by Numbers, users can gain insights into financial performance, client engagement, and operational efficiency. The software is designed to cater to the needs of various practices, offering tailored reports and visual representations of data trends. Key capabilities: data visualization benchmarking reporting financial analysis operational insights Best for: professionals in healthcare or legal sectors that need to analyze and improve practice performance.
Practice by Numbers is a software solution specifically designed for dental practices to streamline their operations and improve efficiency. The standout features of this software include comprehensive reporting tools, automated appointment reminders, and intuitive dashboards for easy monitoring of practice performance. The user interface of Practice by Numbers is clean, modern, and user-friendly, making it easy for even non-technical users to navigate. The design elements are intuitive and ensure a smooth user experience. The dashboard provides a snapshot of key metrics, allowing users to quickly assess the health of their practice at a glance. What sets Practice by Numbers apart from its competitors are its advanced analytics capabilities and predictive insights. The software can analyze large datasets to identify trends, forecast future performance, and optimize scheduling for maximum efficiency. This data-driven approach enables practices to make informed decisions and improve patient care. In terms of performance, Practice by Numbers excels in speed and efficiency, even when handling complex operations or managing large amounts of data.
Pros & Cons
- +Saves time and reduces costs by streamlining workflows.
- +Enables one person to handle diverse customer-patient requests without assistance.
- +Intuitive, easy-to-use interface—even for users who are just learning the software.
- +Responsive customer service via phone and online chat when questions arise.
- +Comprehensive help section that often answers queries without needing to contact support.
- +Top-notch clinical reference and note-taking capabilities that clinicians praise.
- −Limited customization options for reports and templates
- −Steep learning curve for new users
- −Limited integration with other dental practice management software
- −Costly subscription fees may be prohibitive for smaller practices
- −Occasional glitches and bugs that require frequent updates and fixes
- −Lack of advanced features compared to competitors
Features
Key features
- Unified all-in-one dashboard
- brings scheduling, patient communications, billing, and analytics into a single intuitive interface.
- Patient outreach campaigns
- build custom SMS, email, and postcard campaigns for recalls, re-care, and marketing with built-in segmentation.
- Online scheduling and self-book portal
- lets patients book, reschedule, or cancel appointments 24/7 — directly syncing with your chair schedule.
- Automated reminders & confirmations
- send SMS and email reminders, confirmations, and two-way messaging to reduce no-shows and streamline front-desk workflows.
- Integrated VoIP phone system
- PbN Voice provides click-to-call, call recording, smart routing, and call analytics all inside your practice software.
- Zero processing-fee payments
- PbN ZeroPay lets you collect and reconcile payments without transaction fees, improving cash flow and patient convenience.
- Insurance verification & claims automation
- instantly verify benefits and eligibility, submit claims electronically, and track denials to reduce administrative overhead.
- Real-time analytics & reporting
- 600+ prebuilt KPIs across production, collections, scheduling, and patient engagement with customizable dashboards.
- AI-powered insights
- sentiment analysis on call recordings, automated follow-up messaging, and AI-drafted patient communications to free up staff time.
- Seamless DMS integration
- bi-directional data sync with Dentrix, EagleSoft, Open Dental, Practice-Web, and other major practice management systems.
- Task and workflow management
- assign tasks, set due dates, and get visual “Morning Huddle” screen pops to keep every day on track.
- Robust compliance & security
- HIPAA-compliant hosting, encrypted data storage, and role-based access controls to protect patient information.
- Multi-location support
- single database across unlimited sites with location-specific scheduling, reporting, and referral tracking.
- Flexible onboarding & support
- dedicated implementation specialists, live training sessions, and 24/7 U.S.-based helpdesk access.
Additional features
- Scheduling
- Centralizes appointment booking and resource allocation with real-time provider availability, service durations, buffer times and online self-booking to prevent double-books and optimize chair time.
- Charting
- Provides configurable clinical templates and visual tooth/periodontal charts that record findings, procedures and images in a structured, searchable format for fast review and handover.
- Treatment planning
- Generates individual care plans that list diagnoses, stepwise procedures, timelines, assigned tasks and cost estimates so the team and patient share a clear roadmap and milestones.
- Digital radiography
- Captures, stores and displays intraoral and extraoral X-rays with DICOM support, image enhancement and annotation tools integrated directly into the patient record for diagnostic use.
- Patient communication
- Delivers secure two-way messaging, appointment updates, educational materials and teleconsultation links across SMS, email and in-app channels to keep patients informed and engaged.
- Automated reminders
- Sends configurable SMS/email/app reminders and confirmation prompts with reply handling and recall automation to reduce no-shows and improve pre-visit preparation.
- Reporting tools
- Produces operational and clinical dashboards and exportable reports (appointment volume, treatment uptake, revenue, outcomes) to surface trends and support data-driven decisions.
- Integration with practice management software
- Implements APIs and standard interfaces to sync scheduling, billing, inventory and lab results so workflows stay aligned and duplicate data entry is eliminated.
- Clinical notes
- Captures time-stamped, SOAP-style or templated visit documentation that includes assessments, orders and follow-ups while supporting coding, signatures and audit trails.
- Billing and invoicing
- Handles invoice generation, insurance claim preparation and submission, payment plans and online payments with reconciliation and aging reports to accelerate revenue collection.
Pricing
Monthly plans
Core
USD 249
Flow
USD 342
Scale
USD 446
Countries & Languages
Interface languages
Billing currencies
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About Practice by Numbers
Practice by Numbers is a data analysis software from Practice by Numbers Ltd. that focuses on improving practice management. It combines data visualization, benchmarking, and reporting features so users can make informed decisions. This platform allows professionals to assess practice performance and identify areas for improvement by analyzing key metrics. With Practice by Numbers, users can gain insights into financial performance, client engagement, and operational efficiency. The software is designed to cater to the needs of various practices, offering tailored reports and visual representations of data trends. Key capabilities: data visualization benchmarking reporting financial analysis operational insights Best for: professionals in healthcare or legal sectors that need to analyze and improve practice performance.
Practice by Numbers Details
Practice by Numbers's In-App Market Place
Does Practice by Numbers have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
10
Mini Apps
1. Automated Recare Reminders: This add-on automates the process of sending recare reminders to patients
helping dental practices stay on top of their follow-up appointments.
2. Treatment Plan Presentations: This add-on enhances the presentation of treatment plans to patients
making it easier for them to understand and accept recommended procedures.
3. Online Booking Integration: This add-on allows patients to book appointments online
streamlining the booking process for dental practices and reducing administrative work.
4. Patient Communication Portal: This add-on provides a secure platform for communication between dental practices and patients
allowing for easy exchange of messages
appointment reminders
and treatment follow-ups.
Pricing Options
Plans
Monthly plans
Core
USD 249
Flow
USD 342
Scale
USD 446
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD ($), CAD ($), NZD ($)
Pros & Cons
- Saves time and reduces costs by streamlining workflows.
- Enables one person to handle diverse customer-patient requests without assistance.
- Intuitive, easy-to-use interface—even for users who are just learning the software.
- Responsive customer service via phone and online chat when questions arise.
- Comprehensive help section that often answers queries without needing to contact support.
- Top-notch clinical reference and note-taking capabilities that clinicians praise.
- Limited customization options for reports and templates
- Steep learning curve for new users
- Limited integration with other dental practice management software
- Costly subscription fees may be prohibitive for smaller practices
- Occasional glitches and bugs that require frequent updates and fixes
- Lack of advanced features compared to competitors
Practice by Numbers's Support Options
Email Address
webcontact@practicenumbers.comContact
866-216-8416Documentation
https://support.practicebynumbers.comCommunity Forums
https://forum.practicebynumbers.comPractice by Numbers's Alternatives
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