About DATABASICS Time & Expense
DATABASICS Time & Expense is an expense management software from DATABASICS that helps organizations manage expense reporting efficiently. It provides features like labor and project time tracking, PTO and leave management, and time clock in/out capabilities to support accurate reporting and compliance. The software includes mobile access and per diem support, enabling users to manage expenses from anywhere. It also offers audit-ready compliance features, allowing businesses to maintain transparency in their expense processes. This solution is designed to support hybrid and remote teams with location-aware scheduling and real-time sync capabilities. Key capabilities: labor and project time tracking PTO and leave management time clock in/out mobile access audit-ready compliance Best for: organizations that need to manage expenses efficiently and accurately.
DATABASICS Time & Expense is a robust, highly configurable, and feature-rich cloud-based solution for time and expense management, catering to mid-to-large-size organizations with complex needs. Its strengths lie in its comprehensive platform, excellent customer support, and seamless integrations with existing enterprise systems. The flexible and modular approach allows for adaptation to various business models, and the mobile apps enhance user convenience. While some users find the reporting and initial interface less intuitive, the platform's core functionality, reliability, and dedicated support make it a strong contender for businesses seeking to automate and streamline their time and expense processes effectively.
Pros & Cons
- +Unmatched flexibility allows the platform to be tailored to specific business operations, including complex project-based accounting and unique leave policies.
- +The dedicated mobile apps for iOS and Android are easy for employees to use, supporting on-the-go submission of timesheets and expenses.
- +Receives consistently high ratings and praise for a responsive, collaborative, and knowledgeable support team.
- +Combines time tracking, expense reporting, and leave management into a single, unified platform, eliminating redundancies and errors.
- +Integrates seamlessly with major ERP, HRIS, payroll, and project management systems.
- −Some users find the reporting module to be less user-friendly and clunky, requiring advanced skills to generate complex reports.
- −The high level of configurability can create a learning curve for first-time or non-power users, though it becomes easier over time.
- −Some older feedback and a few more recent comments suggest that while functional, the user interface may not be as modern or intuitive as some competitors.
- −While offering competitive pricing, implementation and ongoing costs are based on specific needs, and some companies have noted additional costs for updates.
Features
Key features
- Integrated Time and Expense Management
- A single platform for managing timesheets and expense reports, with a unified user interface and reporting across both modules.
- Mobile Apps for On-the-Go Access
- Dedicated mobile applications for iOS and Android allow employees to submit and manage their timesheets and expense reports anytime, anywhere.
- Configurable Workflow and Policy Enforcement
- Customizable approval workflows and policy rules can be defined to fit unique business operations, ensuring compliance and control.
- Real-time Visibility and Reporting
- Provides access to timesheet and expense data in real-time, with customizable reports for insights into labor, project, and payroll.
- Automated Accounting Integration
- Bi-directional integration with major ERP, HRIS, and payroll systems ensures data is always current and synchronized.
- Leave Management
- Includes a flexible and powerful module for automating accruals, balance calculations, and policy enforcement for employee time-off.
Additional features
- Time Tracking
- Timesheet entry, project time tracking, billing and non-billable hours tracking, and time tracking by client or project.
- Expense Reporting
- Expense claims management, receipt management with mobile upload, mileage tracking, and multi-currency support.
- Leave Management
- Tracks leave requests, balances, and accruals, and automates policy enforcement.
- Workflow Automation
- Configurable approval workflows, automated reminders, and real-time alerts for notifications.
- Policy Management
- Enforces spending, timesheet, and leave policies.
- Integrations
- Connects with ERP, HRIS, payroll, project management, and CRM systems.
- Reporting & Analytics
- Provides customizable and ad-hoc reporting for labor, project, and expense analysis.
- Mobile Access
- Dedicated mobile apps for iOS and Android for on-the-go access and management.
- Compliance
- Supports compliance with DCAA regulations, HIPAA, GDPR, and other relevant policies.
- Data Security
- Secure data storage and single sign-on (SSO) capabilities.
- Usability Features
- Customizable fields, user-friendly interface for core tasks, and user permissions.
- Audit Trail
- Maintains a complete audit trail for all expense reports and transactions.
- Geo-Fencing
- Allows for tracking employee clock-in locations
Pricing
Countries & Languages
Available in
Interface languages
Billing currencies
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About DATABASICS Time & Expense
DATABASICS Time & Expense is an expense management software from DATABASICS that helps organizations manage expense reporting efficiently. It provides features like labor and project time tracking, PTO and leave management, and time clock in/out capabilities to support accurate reporting and compliance. The software includes mobile access and per diem support, enabling users to manage expenses from anywhere. It also offers audit-ready compliance features, allowing businesses to maintain transparency in their expense processes. This solution is designed to support hybrid and remote teams with location-aware scheduling and real-time sync capabilities. Key capabilities: labor and project time tracking PTO and leave management time clock in/out mobile access audit-ready compliance Best for: organizations that need to manage expenses efficiently and accurately.
DATABASICS Time & Expense Details
DATABASICS Time & Expense's In-App Market Place
Does DATABASICS Time & Expense have an in-app market place?
Yes
How many Mini-Apps in the marketplace?
1
Mini Apps
N/A
Pricing Options
Accepted Payment Currencies
USD ($), EUR (€), GBP (£), AUD (A$), CAD (C$), JPY (¥), CNY (¥), CHF (CHF), SEK (kr), NOK (kr), DKK (kr), MXN ($), KRW (₩), SGD (S$), HKD (HK$), NZD (NZ$), INR (₹), RUB (₽)
Pros & Cons
- Unmatched flexibility allows the platform to be tailored to specific business operations, including complex project-based accounting and unique leave policies.
- The dedicated mobile apps for iOS and Android are easy for employees to use, supporting on-the-go submission of timesheets and expenses.
- Receives consistently high ratings and praise for a responsive, collaborative, and knowledgeable support team.
- Combines time tracking, expense reporting, and leave management into a single, unified platform, eliminating redundancies and errors.
- Integrates seamlessly with major ERP, HRIS, payroll, and project management systems.
- Some users find the reporting module to be less user-friendly and clunky, requiring advanced skills to generate complex reports.
- The high level of configurability can create a learning curve for first-time or non-power users, though it becomes easier over time.
- Some older feedback and a few more recent comments suggest that while functional, the user interface may not be as modern or intuitive as some competitors.
- While offering competitive pricing, implementation and ongoing costs are based on specific needs, and some companies have noted additional costs for updates.
DATABASICS Time & Expense's Support Options
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